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WHS Policies In Australian Workplaces

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Question:

Discuss about the WHS policies in Australian workplaces.
 
 

Answer:

Project Scope

The scope of the project is divided into in-scope and out-scope

In-scope: In-scope of the project is as follows:

  • Implementation and monitoring of WHS policies in Australian workplaces
  • Managing the risk assessment as well as control in context to health and safety
  • Protecting the health and safety of the workers within the workplace
  • Consulting workers as well as encouraging workers participation in maintaining WHS policies
  • Providing training in order to operate properly within the workplaces

Out-scope: Out-scope of the project are as follows:

  • Different categories of WHS policies are not elaborated among the workers
  • Details about the documentation of WHS policies is not provided to the workers

Project Controls

The project of implementing and monitoring WHS policies within the Australian workplaces can be controlled by following the steps that are elaborated below:

Holding meetings: The main objective of conducting meetings during project progress is to manage as well as assemble effective team that is quite capable of accomplishing the objectives as well as goals of the projects (Acebes et al. 2014). The project manager will provide proper overview about how the policies of WHS can be implemented with Australian workplaces so that health and safety of the workers within the workplace can be maintained. The main reason of holding meetings is to review the assigned roles as well as responsibilities to the project team members, providing proper executive direction for accomplishing the project and for notifying the present work status.

Performing quality control: By controlling the quality of the project it is ensured that the outcome of the project meets with the expectation of the organization (Colin and Vanhoucke 2014). In order to perform quality control, the project managers needs to undertake number of tasks including creation of proper quality review, developing agenda for determining key activities, assigning reviews for performing quality control, documentation  as well as recording of various actions.

 


Track the work progress: It is identified that work progress of the project is mainly tracked in order to measure, monitor as well as control its progress. The main purpose of tracking the progress of the project is to ensure that the project is completed as well as scheduled properly. The project manager utilizes several methods in order to control the project (Colin and Vanhoucke 2015). The activities include capture of project performance, updating project schedule with proper task performance information and data, capturing the costs that are generally occurred due to non-staff costs as well as adjusting the staff of the project.

Responding to changes: It is identified that implementation and monitoring of WHS policies project can be controlled in context to changes by defining as well as implementing the work into proper given stage. By properly responding, the project manager is generally able to make sure that scope, budget as well as schedule of the project is as per the assumption (Doppelt 2017). While responding to project changes, the project manager needs to receive change requests, assigning proper requests for competing team members, approving updated change requests, creating proper action plan as well as helps in monitoring progress as well as quality of the changes.

 


Managing issues: The issues that arise due to implementation and monitoring of WHS policies must be resolved without affecting the project progress. In order to control the project, project issue management is considered important as it helps in identifying issues, assessing impact, developing resolutions as well as tracking project progress (Goetsch and Davis 2014). The project manager generally manages the issues or challenges for making sure that the project are properly carried out. In order to manage the risks that are generally associated with project, the project managers needs to identify as well as record the issues by creating proper log. It is identified that the impact of the issues must be determined as well as controlled in order to resolve the issues properly.

Change management

Change identification

Purpose

Change analysis

Change request approval

Change tracking

Creating health and safety team

 Health and safety team needs to be created in every workplace of Australia, so that they work together for monitoring the health and safety of the people who are working. If the team will work together then health safety of the workers can be improved (Hornstein 2015).

 The viability of the change will be mainly understood by the project managers when they track the organizational health and safety condition.

 The change request of the project is mainly approved by the project managers

 Proper track on the team must be kept in order to ensure that they are working properly for improving the health and safety condition of the people in workplaces.

Medical treatment

 Proper medical treatment must be provided to the people who face health issues due to working in the organization. This will be helpful in saving the lives of the people who are not able to afford medication (Parker et al. 2013).

 The viability of the change is mainly understood by the project manager

The change will be approved by the project manager

Proper monitoring on medical treatment must be kept in order to analyze that proper quality based treatment is provided to the workers.

Development of proper training team

 Proper training team must be developed in order to train the workers so that they can be able to avoid accidental cases and will be able to keep themselves safe (Kerzner 2013).

 The project manager analyzes the viability of the change

 The request of change will be approved by the project manager

 The training team have to report to the project manager with proper documentation in order to prove that proper training facility is arranged within the workplaces of Australia for improving the health and safety condition

Teaching employees about importance of WHS policies

 Proper seminars must be conducted in order to provide information about the significance of WHS policies so that the workers adopt and utilize them appropriately and can be able to maintain healthy as well as safety environment for working (Doppelt 2017).

The viability of the change is understood by the project managers

The request of change will be approved with the help of the project manager

 Monthly based monitoring by the supervisors must be undertaken for ensuring that the employees or workers of the organization are properly adopting the policies of WHS in order to keep themselves safe as well as healthy.

Documentation and reporting

Documentation

 According to Verzuh (2015), project documentation is generally utilized for defining the way that is utilized for managing projects as well as governance that are surrounded them. Proper documentation is quite necessary in this project as it helps in providing proper information about the WHS policies that must be adopted by the Australian workplaces in order to maintain safety and healthy work environment (Fleming and Koppelman 2016). In addition to this, documentation helps in laying the traceability, quality as well as history of the entire document for the entire project. It is identified that documentation helps in supporting project management plan, project communication as well as project audit.

Reporting

Project reporting are necessary in order to ensure proper monitoring as well as implementation of project. It is identified that there are number of benefits from reporting and the benefits are elaborated below:

 


Tracking: With the help of the reports, the project manager can be able to track the status of the project which is quite necessary in order to ensure that the project is on right track and it will be completed on assumed budget and time (Larson and Gray 2013).

Identification of risk: The risks that are associated with the project can be identified with the help of the reports (Kerzner 2013). Proper risk identification helps in implementing strategies that not only assists in resolving risks but also helps in avoiding obstruction of the project progress.

Cost management: With the help of the reports, the project manager is able to track the cost the project and if the costs flow over the assumed budget then the project manager utilizes strategies for controlling budget and as result it will help in completing the entire project within the budget that is assumed (Fleming and Koppelman 2016).

Visibility: It is identified that reporting helps in increasing visibility of the project which will be helpful in providing proper insight on the project performance.

Control: Reporting helps in controlling project and it helps the project managers to see the stagnation of project progress that helps in making the decisions properly (Verzuh 2015).

Project success: Reporting helps in driving the success of the project. It helps in completing the project within the estimated time and budget by maintaining its quality thus making its successful.

 

References

Acebes, F., Pajares, J., Galán, J.M. and López-Paredes, A., 2014. A new approach for project control under uncertainty. Going back to the basics. International Journal of Project Management, 32(3), pp.423-434.

Colin, J. and Vanhoucke, M., 2014. Setting tolerance limits for statistical project control using earned value management. Omega, 49, pp.107-122.

Colin, J. and Vanhoucke, M., 2015. A comparison of the performance of various project control methods using earned value management systems. Expert Systems with Applications, 42(6), pp.3159-3175.

Colin, J. and Vanhoucke, M., 2015. Developing a framework for statistical process control approaches in project management. International Journal of Project Management, 33(6), pp.1289-1300.

Doppelt, B., 2017. Leading change toward sustainability: A change-management guide for business, government and civil society. Routledge.

Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.

Goetsch, D.L. and Davis, S.B., 2014. Quality management for organizational excellence. Upper Saddle River, NJ: pearson

Hornstein, H.A., 2015. The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), pp.291-298.

Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Larson, E.W. and Gray, C., 2013. Project Management: The Managerial Process with MS Project. McGraw-Hill.

Parker, D., Charlton, J., Ribeiro, A. and D. Pathak, R., 2013. Integration of project-based management and change management: Intervention methodology. International Journal of Productivity and Performance Management, 62(5), pp.534-544.

Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.

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