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Question

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Background

You, Andy Lau, are working at ABC International Company and this year, you are serving as the president of the Staff Social Club (SSC). SSC has been established to

a) organize regular recreational and voluntary activities for the employees so that people across different departments of the company can get to know each other better and

b) serve the local communities in different voluntary services through which the company can promote its good image and reputation.

Since the start of this financial year, your club has organized various voluntary activities. However, most of the staff members have not been joining them. After some investigation, you and the committee members find that the reasons of their passive participation can be summarized as follows: 

• Most of the colleagues want to concentrate on their work.

• The SSC activities are often held on weekends, but most staff members prefer to spend time with their family and friends during their rest time on weekends.

• Colleagues seldom pay attention to the updates of the upcoming events on the club’s Instagram page.

You and your committee members are worried that if these problems are left unsolved, there will be a lack of participants for all future activities and eventually the professional image of the club will be affected while the senior management of the company may doubt your committee’s ability to manage the club well. 

Task

After having a meeting with your supervisor and your committee members, you have decided to write a persuasive email (250-300 words) to all the employees in the company. In the email, you have to 1) tactfully remind them the purpose of joining the activities and 2) convince them to participate in the activities so that the SSC, with the collective effort of more employees, can continue serving the local community on behalf of the company. 

CCEN4011-English for Business

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