Project Delivery Plan: Timing, Risks, WBS and Gantt Chart

Objectives

LCSG have decided the event should take place on a Saturday evening in the local village hall. They want to offer food (included in the ticket price) and a paying bar, as this will allow them to charge a higher fee for entry, which gives the potential to make more money. They will need to ensure the event is well-publicised, to ensure they meet their fund-raising target.

Ivan will need to consider how to market/sell his product as well as developing his app and carrying out initial consumer research to ensure it meets a market need. He will also need to work with his technical contacts to get the app development completed.

 

You are required to write a report, which provides a detailed plan for the delivery of the project by addressing the following points.

 

The client is asking you to clarify how long it will take to complete this project. You need to clarify project completion criteria in order to be able to do this. You will need to develop a timing estimate by developing a WBS to come up with a list of tasks, durations and dependencies, which you use to produce a Gantt chart. You should outline any assumptions made, and also discuss possible ways of reducing the timing estimate. Identify and explain any key risks associated with this timing. The proposed timing for this project is three months, from start to finish.  How might this timing be achieved? What risks and challenges might be encountered during the project?  How might any risks identified be addressed? Please read the next section on the structure of the report.

Please include the following sections in the report: You can adapt and move sections to fit the flow of your report but ensure that you have the following sections please:

Explain which project you are going to be focusing on in this report. Introduce the key aspects that are important for your report with definitions of concepts. Explain the structure for your report and how the logical organisation applies. If you choose a different sequence of sections to fit your report compared to this one then please tell us what the new structure is. 

Explain what the key objectives are for your project and suggest how you are going to deal with them showing the methods and approaches to be used to address the clients’ issues. Remember that they need to be SMART- specific, measurable, achievable, realistic and time-bound.

This section needs to include the assumptions of the project such as what is to be delivered and how it is to be delivered. The scope should suggest what is in scope and what is out of scope. This needs to be justified. When explaining the assumptions suggest why you are making the assumption as well e.g. say how many people are involved and provide a governance structure.

Consider what aspects will be crucial for the performance. How will the project be measured in relation to performance such as time, cost and quality? What are key performance measures or the key focus based on your projects success? Explain it and justify why this is the case using references about performance for different types of projects. 

Provide a WBS and extract from this a task, time, dependencies table, including in this your estimates and clear evidence of the estimation methods that you are applying. Justify it with references.

Provide a Gantt chart with Ids, tasks, durations, resources, timeframes and dependencies clearly worked out. Explain the details and how they relate to each other with key milestones indicated. Explain and show the critical path and show where the constraints are on the pathway and whether it is based on resource or timing constraints. Explain where there may be bottlenecks if any.

Show who the stakeholders are and their interest in the project. This can be done using a matrix but please add an explanation of the ways that these stakeholders will be managed based on the level of interest in the project. 

Provide a risk table with clear indications of the approaches and procedures for risk mitigation. How will risk be assessed and dealt with on the project? This needs to be explained.  Provide information on the methods for controlling the delivery of the project. Show how the project will be controlled and explain the key options for your project. 

I. Conclusion

Summarise the key points for the sections and explain what the recommendations are for proceeding to the next phase.  What must the project owner do?