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Project Management Assignment: Resource Allocation and Fixed Costs

Question:

Instead of using this case study for your coursework, you may use details from your own project - but only if you clear this with Martin Topple by Teaching Week 9 at the latest. Of Course, your project must be of equivalent size and complexity to the case study enclosed. This is an individual assessment. All work submitted must be your own work.

Any plagiarism or copying discovered will be referred through appropriate channels and constitutes a serious examination offence.

Please keep any media safe and make regular backups. Keeping discs and/or other electronic media (and their copies) safe is your responsibility. Disc, media or printer failure is not a valid reason for either late or non submission.

Simply resolve them. There is no need to document any of the additional clashes. Please note - as guidelines:

* With an acceptable allocation of resources (using the above tasks as guidelines for loadings), you should find that total costs are around £150,000 (possibly/probably a bit higher). You should not need to extend the duration of the project. If you do - you are probably loading in too many resources on each task. Try again.

* You are advised to choose the option for ‘Level within available slack’ from the ‘Resource’, ‘Levelling options’ window and to show the baseline as a reference point via ‘Format’. You should also reset the baseline between clashes so as to collect the clearest possible evidence of each clash.

* Make sure that when you add resources to tasks you do so in a way that does not change task durations. Either allocate all the resources to a task at once or add the resources and then reset the duration in the ‘Gantt chart’ to the original value.

* If you choose to solve clashes manually then remember that is it better to add new links between tasks rather than ‘dragging’ them forward. Dragging a task sets an ‘SNET’ constraint that may cause you problems later on.

* You may add other resources if you wish provided that you justify their inclusion.

Above, you were given an initial supply of resources. Now that you have made your allocation of staff to tasks you should reconsider this initial allocation.

 Required:

1. Find the minimum level of resources required for your project in order that it is still possible for all tasks to start at their earliest event times. Explain how you achieve this and give suitable evidence to show that it has been achieved.

Required:

2. Find the minimum number of ‘Network Engineers’ that can be allocated without delaying the current project finish date. Again, explain and give evidence.

3. Explain also why this knowledge may be important to the effective management of your project Leave the number of resources at the level found in ‘Part A ii) 1’ for the rest of your work.

You are now given the following information about various fixed costs: Overheads are allocated to the project at £150 per day (covering management and administrative costs, secretarial support, consumables, photocopying, plan prints and office accommodation where allocated to this project, etc.). Payment is to be made pro rata.

For task 3 (Install ethernet and fast ...) the cost of components is £7000 paid up front.

For the duration of ‘Phase 2’ you must hire a test site at a cost of £350 per week paid at the end of the phase.

Required:

Add the fixed costs as specified above. Describe carefully how each fixed costs is allocated within the programme and how much each adds to total cost. Provide evidence of these changes.

Of course, in the actual project, there would be far more fixed costs to take account of. But for the purposes of this assessment we will ignore them. Note: When you add in fixed costs make sure you do so in a way that does not change the duration of your tasks.

Where will your new calendar be used in Project? Carefully explain any change in the project finish date.

Show some clear evidence that your dates have been changed to non working days.

What is meant by the term ‘tracking’? Why is it necessary to ‘track’ a project?

Your project now starts and you receive a report telling you that tasks 3 to 7 went off exactly according to plan.

Update MS Project to show that tasks 3 to 7 did indeed go according to plan. Now, track through this project for tasks 9 to 13 inclusive making any assumptions about actual durations and/or costs you like. Have at least three tasks where either the duration or

the cost (or both) were different from your baseline figure(s). Explain carefully the variances you introduce for each of the tasks and carefully document the impact on costs and durations in your project for each task. Provide some print out which demonstrates that tracking has occurred at task level and shows any cost and/or time variances so created.

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