A memorandum is a type of message that is mainly available in written format which is used in a business or in an office. The word memorandum has been derived from a Latin word ‘memoranda’. A memorandum that is used in a business consist of certain format which are required to be followed for recording in terms of transaction and contractors like memo, memorandum of agreement and memorandum of association and others. Alternative formation of memorandum are available with the old format such as reports, briefing notes, binders and letters. A memorandum might be one page or more than one page and it is considered as one of the grey literature. In a business of an organisation, a memorandum is considered as one of the best mode of communication for internal communication. A memorandum in an organisation includes the upward communication, by the overall process of complaints, views, suggestions and others. Policy briefing notes is referred into different jurisdiction that governs the tradition by issuing the policy makers and cabinet submission by submitting the policy analysis and political decision making situation. The origin of terms of memorandum is lied in briefing notes that has been derived from military briefing.
The main purpose of memorandum is to make support for decision making which also assist in influencing the overall process of decision making. It also helps in making a better decision in a certain problem statement that is required to be made without any kind of analysis. The conveying of information and making a request along with presenting a informal report and response to a formal question are some of the purposes where a memorandum is mainly used. It also helps in referencing for future purposes that would help in presenting the correct information to the company or an individual. The communication mechanism includes the description of the proposed policy that would be provided by the relevant idea along with discussing the key considerations. It includes the concerns for implementing, financial consideration, impacts of stakeholders and others. The documents for the policy include the recommended decision that might start with the proposal that includes an argumentative positive. The summary of the arguments mainly includes in the memorandum that would be beneficial for the company along with documenting the proposal and assembles the current position of the issue of the solutions.
Basically, there is no such briefing note that might be generally understood for the concise and coherent summary of the memorandum. The articulate logic for the recommendation includes the correct source of information which would be included with the concise and coherent helping hand. The policy analyst is required to analyse the issue that include a briefing note along with public service perspective. The note that is briefing in nature must consist a recommendation which would be included in the memorandum for better analysis of the appointed issues. In addition to this, memorandum is used for quickly communication with the audience that is important for procedural change along with policy addition and schedule for meeting. These are the tasks that would be completed by the help of memorandum in an organisation and helps in increasing the overall efficiency of the business. A memo should be well written as it should have the ability to clear the concept about the issues and polices that are associated with a business. Moreover, memorandum is quick and convenient mean of communication which would acts as the advantages of preparation of memorandum. Although the memo is not at all inexpensive in nature ad it can be prepared in a low budget paper that helps in maintaining the records in written formats.
Writing a good and clear communication is required to be short in nature and concise along with highly organised in nature that should be participative in answering the all the questions. Any kind of confusing information must not be provided by the company or an individual that would be useful in informing all the confronting tone. It might be formal as well as focused that would be required to be completed in professional tone and should be written in a clear and easy language. It also consist of certain formats that includes the article which would be provided with certain subject line and date of preparation of memo. The employee of the company might receipt the memo in which the short receipt is required to be written in a short paragraph along with subheads which is basically makes it easy for the receiver to understand the content of the memo. The points of entry are the eyes for the reader that are required to be referred back in the parts of the memo of certain requirements. Proofreading of the memo is required to be completed after writing the memo as it mainly gives proper checking for the errors in the memo.
There are different parts in the memorandum which consist of certain heading statement that are required to be initiated by four basic section such as to, from, state and subject. The opening segment of the memo mainly includes the purpose of the memo for which the memo is being written with a line of reason. It also gives a better overview of the context on which the memo is being written along with mentioning the context that helps in solving the circumstances of the problems. The task segment includes the effective summary of the ideas that are to be supported with the statement. The summary segment is also necessary for the reader for understanding purpose along with supporting the ideas of the specific one along with closing the facts and research for the topic. At the end, the closing segment also has the attractive words which would attract readers for completing their tasks and makes it easier for the reader for taking any kind of positive actions. Therefore, the memorandum is required to be concise and short which would make the reader more comfortable in suggesting about the issues that has been highlighted in the memo.
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