How to Write a Request Email: Tips for Including Relevant Details

Components of an Effective Request Email

Read the scenario and sift through the information in order to pull the relevant details for creating a clear request email. Include only the information that your reader needs to know to grant your request. The email will be evaluated on the strength of the following components: (A) - Opening Statement (B) -- Background information (C) -- Facts (Details) (D) -- Closing Language and Style: (Precise, concise, exact) Grammatical Accuracy (Check S/V agreement, S/S - complete sentences; avoid fragments- write in complete sentences; avoid RO - use proper punctuation) When you read the scenario, you might consider the following: Use this coding for identifying the information and sequencing it in an appropriate order (use it in a respective compartment of your email) Create a TABLE of numerical data (expected/real consumption and cost) and then refer to this data in the email. Include only important information -- leave out unimportant details Write in your own words and avoid emotionally-colored language NOTE: You can read the scenario and create a Table first and then compose the email. The Table can be part of the email or can be viewed as an attachment. Use Email formatting and include strong subject line (might include action verb). Check your email against the provided Evaluation Criteria. Proofread your email, save it as a Word Document, and then attach the file -- see the "BROWSE My Computer" button below.