Writing a Concise Six-Step Assembly Procedure Manual for Employees

Part 1: Email + Procedure

This assignment has two parts but you will submit everything in one document to the designated assignment folder by the due date. Please add a Title Page with your submission.

Part 1: Email + Procedure

As the Senior Tech Specialist at Vancouver Island Cycles, you are always looking for new ways to help employees learn vital job skills. Your company has several retail locations across Alberta and BC and over 200 employees in total, where each location is responsible for assembling their own inventory. While you were watching a technician struggle through a complex bike assembly manual (at the Victoria location), you get a great idea. You want to write a concise six-step assembly procedure to simplify the process for employees who work within all locations. This is an assembly procedure manual for employees, not for customers.

Your Task Write a well-structured and professional, tone-appropriate email to all employees that follows the best practices of the writing process (refer lecture from Week 2/Chapter 7). The email will include a full introduction and purpose statement as not everyone has met you, a main body which communicates the reasons for the procedure, an integrated 6-step procedure in technical style within the main body, and a full close. Because you are making a request you need to provide reasons and benefits to your audience as well as the ‘how to’s’. You want to inspire them to follow a new concise six-step procedure for bike assembly by providing the information they need to be sold on the idea be positive! There are specific elements to include with a procedure and a request; be sure to apply them all in your email

Your email will likely have two paragraphs for the introduction and reasons/benefits, an integrated 6- step procedure, and a closing paragraph. Make up any specific details you feel should be added to the introduction and closing sections of the email. There is a diagram of a mountain bike on the next page for your reference. It doesn’t matter what the six steps are and you don’t need to know a mountain bike. I’m more interested in how  you communicate the information based on the requirements communicated in the lecture, the course readings, and in the above specifications.

 

Choose a topic from the list or choose one from a personal hobby or area of interest and create a technical set of instructions that follow the textbook standard. 

 

Planting a tree

Waxing a surfboard, snowboard, skis

Changing a tire

Putting up a tent

 

Cooking a specific meal

Studying for exams

 

Use App. D sample/as noted in the lecture as a guide. The instructions must include the following to be eligible for a passing grade

 

1. Clear Title

2. Introduction (one full paragraph)

3. Overview (one full paragraph)

 

4. List of Equipment/Material

5. Set of Instructions (at least 4 steps in logical order) with sub-headings (as per example)

6. At least one visual, fully integrated/labelled

7. At least one note, warning, or caution

8. Instructions must conform to technical writing style standards (concise, active, parallel)