Creating Detailed Function Sheets for Meetings and Events

Task:

Function Sheets are your main reference guide and need to contain as much detail as possible.

Function sheets are sent to all suppliers, since they are what onsite staff will work from. Instructions for each event can be repeated for each day they occur.

Laying out of items in storyboard fashion and in sequence avoids you having to continually search through your function sheets for information.

In order to create function sheets, you will need to draft a general agenda and a floor plan.

Consider the following objectives while creating your function sheets:

Ensure that meeting attendees are able to be seated comfortably in all appropriate areas

Ensure that all room allocations are chosen to accommodate attendees and audiovisual set ups

Insert times in your agenda to ensure that the day flows properly

Take room capacities into consideration while plotting the floor plan

Detail each of your functions sheets by completing the requested information