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Writing Effective Internal Correspondence: Informative Memo to Your Professor

Routine memos and e-mail messages are used frequently as a means of internal communication in the workplace. When writing this type of routine correspondence, apply the positive, direct method of organization. Situations such as informing supervisors and fellow employees, requesting data, supplying responses, confirming decisions and giving directions are examples of internal routine correspondence.

For this assignment, write an informative memo to me, your professor, Jill Hynes.


Supply me with information on the following: 

1.your greatest challenge of the seven learning goals and objectives of this course (the list is available under Course Information, Syllabus, page 1).

2.one communication skill you possess already and proof that you have it (style this as a point form skill statement beginning with an active verb as it would appear on a resume – see pages 431-434 of the textbook for examples  6th edition pages 427-430) 

3.your final career goals.

4.the expectations of a future employer with specific reference to communication skills required


You will need to research to find details on the communication skills a future employer will expect of you as a graduate. Visit B110 for help with employer expectations or visit job search websites such as Indeed, Monster, or government jobs websites.

Formulate an opening, the body content that answers the required information, and an appropriate closing. See page 161 of the text, Professional E-Mail and Memos Checklist (6th edition page 157).

1.Write a one-page memo to me, your professor.

2.Use the direct method of organization.  

3.Refer to Figure 7.3, page 162, for a sample of a memo (6th edition page 158). Or see slide #25 of the publisher’s Chapter 7 slides.

4.Remember to use spell-check and grammar-check.
5.Use the marking scheme as a checklist.
6.Revise your memo for a final good copy for submission to me.
Your assignment must be uploaded as an attachment to the Blackboard Discussion Board by noon, Friday. See instructions there.
 

 

4

3

2

1

0

Memo format

Contains all elements of memo format correctly

Includes graphic highlighting to enhance readability

Contains all but one element of memo format correctly

Includes some graphic highlighting to enhance readability

Contains some elements of memo format correctly

Includes minimal graphic highlighting to enhance readability

Contains few elements of memo format correctly

Graphic highlighting does not enhance readability

No memo format

No graphic highlighting

Organization

Uses direct pattern and includes complete opening, body and closing

Uses direct pattern and includes nearly complete opening, body and closing

Does not use direct pattern and/or missing opening, body and/or closing

Does not use direct pattern and missing opening, body and/or closing

No organization

Paragraph content

Includes complete description,

one idea per paragraph,

logical development of ideas and transitions

Missing one of the following: complete description,

one idea per paragraph,

logical development of ideas and transitions

Missing two of the following: complete description,

one idea per paragraph,

logical development of ideas and transitions

Incomplete description,

disorganized paragraphs, lack of logical development of ideas and/or lack of transitions

No content

Paragraph style

Concise, clear writing with active verbs and a

conversational tone

Somewhat concise, clear writing with active verbs and a

conversational tone

Understandable writing with some active verbs and

conversational tone

Unclear writing lacking a dynamic tone

No style

Writing conventions

All writing is virtually free of grammar and spelling errors

Writing contains minimal grammar/spelling errors (3 or fewer) that do not interfere with understanding

Writing contains numerous grammar/spelling errors (4 or more) that do not interfere with understanding

Writing contains grammar and spelling errors that interfere with understanding

Writing has many grammar and spelling errors

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