Managing Organizational Projects: An Analysis of Processes and Best Practices

The Role of Projects in Delivering Organizational Strategy

DKM&X is a large industrial company that manufactures tools and equipment.  The company operates on a shift system and is fully operational six days of the week.

 

450 staff are based at its UK headquarters. The company has various departments including a design shop, distribution centre, workshop, administrative and management offices, canteen and reception. The site is currently being expanded to increase production and contractors are actively re-developing the offices whilst business continues as usual.

 

The timeline for completing the expansion of the site is looming and there is a great deal of concern that the deadline for completion will not be met.

 

You lead a team within the distribution centre which consists of full time and part time staff with different working patterns. 

 

As part of the expansion, your team and the equipment they use need to be moved to a new part of the site. You have been asked to project manage this activity whilst ensuring your team continues to meet targets and maintain service levels.

An organisation’s strategy defines the activities that it will perform to achieve its long-term goals.  New or enhanced products, services and practices which can contribute to the achievement of the strategy need to be tested and appraised.  Successful organisations use a project approach, which adheres to organisational, legal and ethical requirements to develop and deliver future activities.

Basing your response on the scenario outlined above, your own experience of management projects in the workplace or well-chosen examples from an organisation you know well or have researched:

Using examples, write an account which:

Analyses the role of projects in delivering organisational strategy (AC1.1)

Examines the impact of legal, organisational and ethical factors on projects (AC2.2)

Basing your response on the scenario outlined on page 3, on your own experience of managing projects in the workplace or on well-chosen examples of projects from an organisation you know well or have researched:

 

Create a good practice guide entitled ‘Processes for initiating, planning and managing projects.  This must be presented in FOUR (4) sections:

 

Processes for initiating projects

 

To complete this section of the good practice guide you are required to use examples to analyse the process for initiating projects (AC2.1)

 

Techniques for working collaboratively with stakeholders

 

To complete this section of the good practice guide you are required to use examples to analyse techniques that can be used for working collaboratively with stakeholders to achieve project aims (AC2.4)

 

Identifying, managing and mitigating project risks

 

To complete this section of the good practice guide you are required to use examples to examine approaches to identify, manage and mitigate project risks (AC3.3)

 

Managing data and information in a project environment

 

To complete this section of the good practice guide you are required to use examples to discuss methods of managing data and information in a project environment (AC3.1)