7BSP1244 Project Management

Learning Outcomes: Knowledge and Understanding tested in this assignment:

·1. examine the managerial responsibilities and action areas for each stage of the project lifecycle;

·2. appraise the opportunities and constraints that exist in the subject of project management;

·3. explore how projects are evaluated and assess factors that contribute to a project's success or failure Learning Outcomes: Skills and Attributes tested in this assignment:

·4. determine and assess use of appropriate methods and techniques for project initiation, team building, project estimation and control

Performance will be assessed using HBS Grading Criteria and Mark scheme.

Guidance for improvement will be given in writing on the Assessment Feedback Form or on the StudyNet Feedback Form within 4 weeks of submission.

Late assignments up to one week late will be reduced by 10 grade points per day will receive a maximum numeric grade of: Level 7 (PG) – 50

Plagiarism offences will receive standard penalties.

For each day or part day up to five days after the published deadline, coursework relating to modules submitted late will have the numeric grade reduced by 10 grade points until or unless the numeric grade reaches 50 for level 7 (PG). If a submission is more than 5 days after the published deadline, a grade of zero will be awarded.

Description of the assignment:

MyFitnessG is a Gym in the Hatfield area that are currently operating and opens at 7am and closes at 10pm 7 days a week. With the growing number of 24-hour gyms in the area, they have decided to convert their gym to a 24 hour operation. Currently, when members come to the gym, they have a membership card that they swipe at a barrier to enter. There is a reception desk by the barriers which is manned at all times currently. With the 24-hour gym, an alternative entry method will be needed for hours outside of the current opening hours (10pm – 7am) as it is not planned to have the manned reception area for 24 hours. This entry needs to be secure and try and ensure that non-members cannot enter the gym and there is also maximum number of 50 people on the gym premises.

Additionally, as part of this change MyFitnessG would like to redecorate, refit and refurbish their group yoga studio. This room needs to have a new air conditioning system installed as it is faulty, and it needs a new floor and needs to be painted again. This room also needs new equipment such as yoga mats, yoga bricks, yoga blocks and yoga bolsters as the current ones need to be replaced. The yoga studio has a capacity of 20 people at any one time so equipment for 25 should be purchased. No other structural work is needed here.

In order to minimise the impact of these changes to existing members, it is planned that most of the work for this project will take place over a 2-month period starting from 1st January 2021 with the facility being kept open at all times. The 2-month project period will need to cover all of the activities required from the research into 24 hour security systems and sourcing contractors for this and the exercise studio refurbishment as well as completing all of the work required to the required health and safety standards. It will also include all of the testing and health and safety checks required and needs to be ready to open as a 24-hour gym on the 1st March 2021.

As part of this assignment, you will work in groups of 3 people to produce part of a Project Initiation Document (PID) for this project.

Your group work will contain the core elements of a Project Initiation Document (PID) and will need to include all of the activities required to successfully complete this project. The requirements of the project have been provided above. Please consider security around the access to the gym especially in the hours it will not be staffed.

The scope of your project includes planning, sourcing and completing the work identified above and you are not responsible for any marketing activities or operational issues past 28th Feb 2021.

The Project Initiation Document (PID) is to have the following contents:

·Project Objectives

·Constraints of the project

·Assumptions made

·Work Breakdown Structure (WBS)

·Scope (Summary of the main headings of the WBS)

·Precedence table

·Network diagram including PERT where possible

·Roles and responsibilities

·RACI matrix

·Budget for project

·Group meeting log placed in the Appendix

The PID will be presented to your project sponsor in 17th December 2020 with the project implementation period being from 2nd January 2021 – 28th Feb 2021. The new 24

a.A rate of £250 per day needs to be applied for any external contractors used.

b.A rate of £100 per day will be applied for any of the project team who work for MyFitnessG

c.Other sensible assumptions need to be established and listed in the assumptions section and you can assume all planning permissions needed for this project have been approved

How the marks will be awarded (30% of module mark)

These are specific to the project, such as how much it will cost, how long it will take, what will be delivered etc

Should contain a short justification stating the importance of project objectives using academic sources

Items that restrict the way the project can be done, such as working week days only, preservation of trees

Should contain a short justification stating the importance of identifying constraints using academic sources

Items that might prevent you carrying out the project that you assume will be ok, such as, planning permission granted, access to the site, working hours etc

Should contain a short justification stating the importance of assumptions using academic sources

This should be numbered, hierarchically with the lower components clear subsets of the higher item. Most of the items should be shown as work to be done (activity based). All main requirements for refurbishing the building to create this venue should be included

A summary of what the project will achieve. A summary of the activity within each of the top level activities in the WBS. Should also say what it will not cover, such as day to day operation.

Should contain a short justification stating the importance of defining the scope using academic sources

Schedule of activities - all activities and predecessors identified. Durations identified, inclusion of PERT will add detail to estimation and therefore marks.

Network diagram - Key to denote what numbers and nodes mean, consistent with precedence table, overall duration and critical path identified. Within the timeframe allowed. Working days have been considered

Should contain a short justification stating the importance of network diagrams and PERT (is used) in project planning using academic sources.

Roles and responsibilities defined for the project team with some academic justification for the key roles such as the Sponsor, PM etc. Completion of the responsibility, accountability, consulted and informed matrix (RACI) to show who from the project team has responsibility and accountability for each identified task on the precedence table and who may need to be consulted or informed.