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Job Duties and Responsibilities of a Clerical Position

Typing and Composing Correspondence

Employees of this class perform a variety of moderately complex clerical tasks, which may  include taking and transcribing shorthand dictation that requires knowledge of a technical vocabulary. Their work is supervised by academic, administrative, or senior clerical employees. This position is distinguished from Administrative Assistant in that it requires more knowledge of the organization, programs, and policies of the work unit; requires a higher degree of specialized clerical skills or knowledge of a technical vocabulary; carries independent responsibility for the maintenance of significant records; or some combination of these attributes. These  orkers maintain helpful and courteous relations with students and staff, for whom they provide information and services.

1. From general instructions, compose and type routine correspondence, bulletins, and other materials requiring knowledge of the departments they serve.
2. Type from hard copy or dictating machine, class assignments, tests, research papers, and other materials requiring understanding of technical vocabulary, the use ofspecial symbol keyboards, or judgment in the selection of format.
3. Answer students' inquiries concerning class schedules, timetables, general course content, class prerequisites, and similar matters requiring basic knowledge of calendars and departmental programs.
4. Train new employees by providing factual information on office routines, staff names and locations, work methods, and schedules.
5. Maintain records of budget expenditures, class attendance, class credits, grade distribution, and other data requiring accurate posting and simple calculations of totals, percentages, and balances, all subject to periodic review.
6. Compile simple statistical tables and graphs according to prescribed patterns, incorporating data flowing into or retained in their departments.
7. Organize, reorganize, and maintain filing systems based on alphabetic, numeric, or simple subject matter arrangement.
8. Act as receptionist for officials, screening telephone calls and visitors, providing answers to inquiries, making appointments, and referring callers to other officials.
9. Assist in the maintenance of counselling schedules at the time of student registration.
10. In some positions, take and transcribe shorthand dictation of correspondence, reports, research papers, and other materials containing technical language and concepts.

This class comprises positions that require medical laboratory technologist certification and involves positions that are generally located in the medical, dental, and veterinary medical colleges of the university. Employees in positions allocated to this class are experienced technologists who conduct complex tests and/or provide supervision and training to technologists assisting with complex tests or performing common tests. Their work involves the analysis of predominantly biological materials and processes in support of a variety of specialized areas, such as bacteriology, immunology, parasitology, virology, etc. This class is distinguished from the Medical Laboratory Technologist I by the complexity of tasks performed, judgment factors involved, responsibility for work output, and the involvement in training and supervision of junior staff. Their work is subject to general supervision and direction, usually by a member of faculty, but these employees independently organize and supervise the work of their assistants and laboratories.

1. Perform complex and specialized diagnostic analysis using manual and automated techniques.
2. Operate and maintain a variety of complex scientific equipment, ensuring accurate calibration and reliability of results.
3. Verify procedures, evaluate effectiveness of experiments, and modify or develop techniques and/or procedures as required.
4. Provide demonstration and problem-solving consultation involving complex equipment and/or diagnostic techniques and procedures to students in an undergraduate or graduate teaching environment, or on a one-to-one basis with students as required.
5. Participate in the selection and assume responsibility for the training, assigning, and reviewing of the work of subordinate staff or less experienced staff engaged in semiskilled or skilled work; supervise students in the use of equipment and facilities.
6. Assist individual faculty members with research projects by carrying out experiments, usually involving relatively advanced techniques and procedures, and analyze and report on results.

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