Langara College Records Management Profile

Records Management Profile of Langara college records management, Joanne (name of Organization/Person interviewed)

A. Background Information on Organization

1) Primary activities, goals or mission and other descriptive data of the organization
2) Philosophy of their RIM Program and Why they developed this program

B. Records Management Profile

1. Describe WHY some RIM Elements are or are not present in this RIM Program (e.g. Archives Program present or missing and WHY)

• List and Describe RIM Elements present and WHY:
• List and Describe RIM Elements missing and WHY

2. Placement of Staff plus Reporting Structure AND pros/cons of each

• Records Manager reporting (pros/cons)
• Records Staff/Team reporting (pros/cons)
• Senior Management/ Department (pros/cons)

3. Active Records – Describe their systems/methods to access and file active records, extent of automation, plans for changes or updates plus impact/effect of these on RIM Program

• Describe how active records are filed and accessed
• Describe automation used for Active Records AND impact/effect on RIM Program
• Describe any new plans for Active Records AND impact/effect on RIM Program

4. Describe their Classification System and Records Retention Schedule plus their Rationale for selecting current system/program implemented

• Classification System and WHY selected/implemented
• Record Retention Schedule / Program and WHY selected/implemented

 

5. Inactive Records Storage AND Disposition - Description of their: storage facilities, disposal methods and satisfaction/dissatisfaction with both

• Inactive Records Store (satisfaction / dissatisfaction and WHY)
• Disposition Program (satisfaction / dissatisfaction and WHY)

6. Describe their Vital Records, Archives and Disaster Recovery Programs and describe their success, concerns and/or fears with EACH of these programs

• Vital Records Program (success, concerns or fears)
• Archives Program (success, concerns or fears)
• Disaster Recovery Program (success, concerns or fears)

7. Audit, Compliance & Training – List and Describe their methods for auditing and identifying compliance, process to address non-compliance, ongoing training PLUS
any success, concerns or fears with EACH of these programs

• Audit Program (success, concerns or fears)
• Methods to Identify Compliance (success, concerns or fears)
• Training Program - ongoing / for non-compliance (success, concerns or fears)

C. Observations and General Opinion

List the Generally Accepted Recordkeeping Principles “Principles” below and Explain HOW YOU believe a company (RIM Manager / Records team) can apply each of these Principles to ALL Elements of a RIM Program.

 

1. Principle of * (describe Principle and HOW applied to RIM Elements)
2. Principle of * (describe Principle and HOW applied to RIM Elements)

3. Principle of * (describe Principle and HOW applied to RIM Elements)

4. Principle of * (describe Principle and HOW applied to RIM Elements)

5. Principle of * (describe Principle and HOW applied to RIM Elements)

6. Principle of * (describe Principle and HOW applied to RIM Elements)

7. Principle of * (describe Principle and HOW applied to RIM Elements)

8. Principle of * (describe Principle and HOW applied to RIM Elements)

 

Note: include a complete the Bibliography at the end