Planning and Managing Team and Finances for a Celebratory Event

You will produce an individual, business case report justifying your approach to organising the resourcing and finances of a celebratory event. Using theory and models learnt throughout the module you will demonstrate your understanding of how to effectively plan and manage teams and finances.  

Assessment criteria

You have been asked to consider how the company could deliver a launch party with the aim of attracting 100 guests.  Your predicted attendance is 100 guests, which you will use to calculate the cost report and the cash flow report.

Furthermore, you will also be expected to identify how you will manage the staff on the night to ensure the event runs smoothly.  

You will need to identify all potential costs involved under the headings of; entertainment, venue hire, decoration, food, staffing, stationary, transport. 

As part of the financial element of the report you are asked to present the following reports: 

• A cost report identifying fixed and variable costs based on 100 attendees. 
• A cash flow forecast to identify how the cost and income pattern will be distributed over a 4-month period based on 100 attendees (using the data from the previous report). 

Actual figures can be researched using a variety of sources such as the internet. Where actual figures are not provided estimations can be used. Credit will be given to reports reflecting the effort made in obtaining realistic information.  

Regarding the staff management you will identify process and suggestions to ensure the staff are organised, motivated and rewarded to ensure a happy, knowledgeable team to deliver an efficient event.

You will need to summarise the report with a set of recommendations for the Management Committee to consider. 

For each of the elements you must provide academic justification for your reasoning. These arguments should be fully referenced using academic books and journals. 

See the associated guidance notes for further clarity on report format and content. 

Learning Outcomes

This assessment will enable students to demonstrate in full or in part the learning outcomes identified in the Module descriptors.

Late Submissions

Students are reminded that:

• If this assessment is submitted late i.e. within 5 working days of the submission deadline, the mark will be capped at 40% if a pass mark is achieved;
• If this assessment is submitted later than 5 working days after the submission deadline, the work will be regarded as a non-submission and will be awarded a zero;
• If this assessment is being submitted as a referred piece of work then it must be submitted by the deadline date; any Refer assessment submitted late will be regarded as a non-submission and will be awarded a zero.

Extenuating Circumstances

The University’s Extenuating Circumstances procedure is in place if there are genuine circumstances that may prevent a student submitting an assessment. If students are not 'fit to study’, they can either request an extension to the submission deadline of 5 working days or they can request to submit the assessment at the next opportunity (Defer).  In both instances students must submit an EC application with relevant evidence.   If accepted by the EC Panel there will be no academic penalty for late submission or non-submission dependent on what is requested.  Students are reminded that EC covers only short term issues (20 working days) and that if they experience longer term matters that impact on learning then they must contact the Student Hub for advice.

Academic Misconduct

Any submission must be students’ own work and, where facts or ideas have been used from other sources, these sources must be appropriately referenced. The University’s Academic Handbook includes the definitions of all practices that will be deemed to constitute academic misconduct.  Students should check this link before submitting their work.

Ethics Policy

The work being carried out by students must be in compliance with the Ethics Policy. Where there is an ethical issue, as specified within the Ethics Policy, then students will need an ethics release or an ethical approval prior to the start of the project.

Grade marking

The University uses a letter grade scale for the marking of assessments. Unless students have been specifically informed otherwise their marked assignment will be awarded a letter grade. More detailed information on grade marking and the grade scale can be found on the portal and in the Student Handbook.