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Global University London Council Room Upgrade Project

About Global University London

Global University London (GUL) comprises over 400 buildings, mainly in around the Kings Cross and St Pancras areas of London but also across the rest of the capital city and the UK. These buildings meet a range of needs including research, teaching and learning, administration and student accommodation.

Focusing on delivering world class teaching and research, the University has nearly 45,000 students and 15,000 members of staff.

The University wishes to upgrade the Council Room. The Council Room is where key meetings of the senior management team take place. It is also where meetings with prestigious persons such as Nobel laureates and key donors and alumni take place. It is important that the University has a world class meetings space for these prestige meetings.

The GUL Committee system has just approved this refurbishment project with a budget of �495,000.

A PMO has recently been established by GUL Estates. One of the tasks of the PMO is to gather information on projects to facilitate senior management decision making.

You work in the PMO team.

The Director of Projects would like you to develop a reporting template that would be suitable for this project. If it is successful it will become the template used for project reporting across the University.�

1) What information should be included on a project report prepared by the client PMO team for the GUL Council Project? You may include diagrams if you wish.

There is supplementary information on the following pages

What the Council room currently looks like

Figure 1: What the Council room currently looks like

Artists impression of what the completed Council room will look like

Figure 2: Artists impression of what the completed Council room will look like

Marking scheme

Please note that marking criteria should not be seen as the structure of the report nor expected headings of your report. You should view the marking criteria as a useful indicator about the level you need to achieve for your work.�

Note that textbook descriptions of methods, tools and techniques will not be given marks, although a brief description or outline of such techniques may be necessary


Your submitted report file will be marked anonymously.� Your file name should be: module title and name of coursework. Do NOT include your name or student number within the file name or anywhere within your submission. The submission will be subject to anonymous marking. Having logged into Turnitin on Blackboard, the system will record your details anonymously and tutors will only see your name after the entire submission has been assessed and provisional marks have been released to all students at the same time.


When writing a report, you will need to support your arguments by referring to published work such as books, journal or newspaper articles, government reports,�dissertations and theses, and material from the Internet. All work must be fully referenced and follow the correct referencing style guide.It is expected that you use the Harvard Referencing style within this work.

Prioritisation � How to do it?�

1.Programme sponsor and management agree criteria to drive prioritization
2. If there are a number, agree a weighting importance ( total score of all criteria should be 100)
3. Agree a rating system (maybe 0, 5, 10)
4. Score each project
5. Use this to �force rank� priortisation.

What will the PMO do?�

1.The service it provides will depend on the problems it is resolving, depending on what senior management/sponsor require.
2. Some possibilities:
3. Project Information, allows for better decision making at governance levels, leading to improved delivery
4. Gather Project Information through reporting. What information would be useful to gather?
5. How long would it take to get an organization into the habits of effective reporting.
6. Establish a project register.
7. Train project managers in best practice. How to write a programme consistently. How to follow RIBA PoW 2020.
8. Establish Stage gate system. Ensure projects follow this.
9.� Develop consistent financial reporting. Ensure this is reviewed and acted upon
10. Prioritise the Programme. Ensure only projects that meet strategic critieria are approved

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