ICT292-Information Systems Management

This project will involve groups of students working together to create a collaborative workspace in order to address a given organisational problem. The marks for the project will be allocated between the workspace (10%), a written report on the solution (15%), and a presentation (5%).

This assessment addresses the following Unit Learning Outcomes:

1.Construct an information systems management strategy for a given organisation

2.Understand and explain the impacts on information and information systems management of organisational change, including issues such as data migration, information integration, and interoperability, and construct practical solutions in a given situation.

It also addresses the following Major Level Learning Outcomes for students in the Business Information Systems (BIS) major:

3.Identify opportunities for Information Technology-enabled organisational improvement

4.Demonstrate capacity to function effectively both as an individual and as a member in diverse teams, using the tools and practices of formal project management.

5. Demonstrated written, oral and interpersonal communication skills that support the efficient and effective communication of developed systems through documentation, technical reports and presentations to clients and the broader community.

The Scenario

You are designing a workflow process to handle a purchase requisition for your organisation. When an employee creates a purchase requisition, his/her supervisor must approve it. When an approved purchase requisition reaches the purchasing department, a purchasing agent evaluates the record, and then performs one of the following steps: 

1.Rejects the requisition 

2.Creates a request for quotation to receive bids for the purchase 

3.Creates a purchase order from the requisition 

The purchase requisition contains name, total price, quantity, and purpose (assume that the requisition is for one type of items). Depending on the price, additional approval may be need as described below. 

Type A purchase requisition: 

If the total price is $500 or less, no further approval is needed and the requisition is routed to the purchasing department. 

Type B purchase requisition: 

If the total price exceeds $500, the requisition then requires the approval of the department manager (after the approval of the supervisor) before it can be routed to the purchasing department. 

Type C purchase requisition: 

If the total price exceeds $1,000, the requisition then requires the approval of a vice president (after the approval of the department manager) before it can be routed to the purchasing department. 

Type D purchase requisition: n 

If the total price exceeds $5,000, the requisition then requires the approval of the chief financial officer (after the approval of the vice president) before it can be routed to the purchasing department. 

What you have to do:

If you have questions:

About the “mechanics” of the assignment, please feel free to ask me either by email ([email protected]) or on the discussion forum in Moodle.

Assumptions you can make:

Each of the roles listed above are separate and discrete; for the purposes of this exercise, the department manager will not also be a vice president ans so on.

In your group, you will need to complete the following:

1.Create a “mini” information management strategy for this scenario. This should be based on the strategies in Chapter 6 of the text book, and include the following sections:

a.Justification

b.Purpose and Scope

c.Roles and Responsibilities

d.Performance Measures

2.Provide the Data Definition for the purchase requisition entity using the example in Figure 7.3 of the text as a guide.

3.Model the workflow(s) required for this system. You should do this in Visio.  

4.Create a SharePoint site that will allow users at each of the levels specified above to log in and perform their tasks in the process. You will have to grant me access that will allow me to check that the site fulfils the business rules