Procure, Monitor & Control Materials and Plant: Learning, Contents, and Procedures

Assessing the Quantities, Quality and Costs of the Materials

Explain Procure, Monitor & Control Materials and Assess the quantities, quality and costs of the materials, material compliance to requirements Records and administrative procedures for materials.

How to deal with sub-standard materials and Protecting the work and environment and preventing waste.

1. Procure & Monitor Plant and Equipment and Assessing plant and equipment.

2. Procurement of plant and equipment and Records and administrative procedures for plant and equipment.

3. Ensuring correct use and maintenance and Monitor & Control Work.

4. Assessing and recording performance and Variations to the contract programme and specification

5.Monitor, control and record site activities that affect the environment. 

6. Collecting and using feedback and Monitor & Control Costs.

7. Procedures for Monitoring Costs and Maintaining Records of Expenditure.

Learning outcome: On completion, the learner will know how to assess, record and administer materials for construction operations.

1. Assess the quantities, quality and costs of the materials.

2. Material compliance to Requirements.

3. Records and administrative procedures for materials.

4. Dealing with sub-standard materials.

5. Protecting the work and environment and preventing waste

Assess the Quantities, Quality and Costs of the Materials:
 
The size and type of the organisation that you work for will determine how products or materials are procured. In small organisations it is possible that the person carrying out the work will be responsible for assessing the amount of materials needed and in acquiring them. In larger organisation these are obtained through the purchaser who is responsible for the procurement, storage, and monitoring of goods, machinery, supplies, or other raw goods used for the fulfilment of a contract. The purchaser is the person in charge of this aspect of the contract. For a contract to be profitable it is important that the function of purchasing is carried out effectively. However, this does require the involvement of all staff on the contract and the supervisor must feed back to the purchaser any factors which have an effect on the contract as to its efficiency, costs or the quality and suitability of the materials obtained.

Before placing orders the buyer must ensure that the material will comply with the requirements of the contract with regard to quality, costs and availability.
In determining the materials required the person responsible for this will assess the Bill of quantities or the specification and the drawings. This will enable the amount of materials to be ordered. The specification will also determine the quality of the materials as different standards will be required according to each project i.e. a 5 star hotel will required a higher quality of materials and components than a hostel for the homeless.

A. Materials

B. Components

C. Goods

All materials must conform to the specification in the contract and meet the requirements of performance and quality. The source for obtaining materials may be left to the contractor or it may be nominated by the architect. Nominated supplier are usually suppliers of goods not widely available such as some traditional building materials or a particular brand or something that the architect considers is the most suitable for the particular job.

If the supplier is not nominated the contractor is not obligated to purchase from one particular supplier or to use any nominated brand. This gives them access to a wide selection of alternatives. This allows the contractor to purchase from local or national suppliers, enabling them to take advantage of the market and obtain the best price. It is most important that suppliers are selected to ensure that you are able to produce the work according to programme and price.