Undertake Project Work Activities

Activity 1 - Scope Management Plan

Undertake Project Work Activity 1 – You are employed as a supervisor at the local mail distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. Create a scope management plan or some other form of relevant document that could be accessed by a project management team to identify and define the scope of a project. The exact details of the project are up to you. You can find examples of scope management plan templates online to assist you in developing the required documentation. (2 pages) Activity 2 – You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. Define your projects stakeholders. Who are they? What are their interests in the project? What power/ authority do they have over your project? (100-150 words) Activity 3 - You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. Write a letter, memo or email in which you seek clarification from delegating authority of any issues related to project and project parameters. Describe who you would write to and why and outline your wish list- the things that you hope will be included within the projects parameters. Include in your answer, any relevant legislation that you may need to consider when implementing the project. (1-2 pages) Activity 4 – You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. Create a job description in which identifies the limits of your responsibility and reporting requirements. Make sure the job description is detailed, includes any limits of responsibility and working relationships. (1-2 pages) Activity 5 – Find an example of a vision or mission statement, or a strategic plan or operational plan. Examples of each of these can be found online. If you are currently employed, you can select one of the statements or plans of the organisation in which you work. Analyse the vision or mission statement, or strategic or operation plan you have found to identify the organisation’s objectives. Describe a project that might be implemented to achieve the organisations objectives. Clarify and explain how the project would help to achieve the organisations objectives. Include in your answer whether you could be required to consult with other personnel within the organisation to source information regarding other projects underway. (75-100 words) Activity 6 – You work for an organisation that makes and sells baked goods. You have been appointed project manager of a team whose task it is to develop a new product for sale. This might be a new cake, biscuit or type of bread. Determine the resources needed to undertake the project. Explain how you would go about sourcing and assessing these resources. (100-150 words) Activity 7 – You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. Develop a project plan including goals, timelines, work breakdown structure including roles and responsibilities. (2- 3 pages) Activity 8 – You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. Identify two appropriate project management tools and describe how they can be accessed. Provide and example of each tool and outline how it relates to your project. (1-2 pages) Activity 9 – You are working on a project to move the contents of an office from one location to another. You will need to move heavy furniture such as desks, filing cabinets, lounges and photocopiers. What are the potential risks? Formulate a risk management plan for the project and consider any relevant legislation. ( 1 page) Activity 10 - You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. Develop a project budget for this project and explain how you arrived at the figures you did. (1 page) Activity 11.1 - You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. Identify a team of people who might be able to help you with the project and describe why you would consult them and take their views into account when planning the project. (50 -75 words) Activity 11.2 – When consulting team members you need to take into account that not all team members will speak English as their first language. Why do you think it is necessary to communicate with people from diverse backgrounds in an appropriate or different way? You might need to undertake your own research to answer this question. (100-150 words) Activity 12 - You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. Describe how you would determine if the plan was finalised. Explain your approach to gaining approval to communicate the project. (100 -150 words) Activity 13 – Your organisation’s premises has been flooded causing damage to carpets, furniture and computer equipment. You have been appointed the project manager for the clean-up and repair of the premises. 1. Identify at least five responsibilities that team members might have. 2. Explain at least three of the actions you might take to ensure project team members are clear about their responsibilities and the project requirments. Activity 14 – You have noticed that one of your team members is having difficulty meeting the quality of the expected outcomes of the project. You have decided to provide coaching as a form of support to help the team member develop the skills needed to meet quality outcomes. Explain what coaching would comprise of. To answer this question you would need to research the coaching process then demonstrate that you understand how coaching procedures can be applied and why it is necessary, in such situations, to have some understanding of adult learning needs. (150 -200 words) Activity 15 – You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. What type of record keeping system would you establish and maintain throughout the project? Why would you use this type of system? Why do you think it is superior to other record keeping systems? (100 – 150 words) Activity 16 - You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. How would you monitor and manage project finances, resources (human, physical and technical) and quality? Do not limit your ideas to methods used in the text. Why would you use these methods? Why do you think it is superior to other monitoring methods? (150 – 200 words) Activity 17 - You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. Complete a progress report that could be forwarded to stakeholders. (2-3 pages) Activity 18 - You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. Identify and list four potential risks that might result in project outcomes not being met. What risk management strategies would you put in place? (100-150 words) Activity 19 - You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. Identify the project deliverables that you need to achieve to successfully carry out the project. Do not limit your answer to the final deliverable; include deliverables that need to be achieved throughout the project. Include both tangible and intangible deliverables. (75 – 100 words) Activity 20 - You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. What financial records associated with the project would you need to keep and how would you check records for accuracy? (50 – 75 words) Activity 21 – You and your project team have been working on a new advertising campaign for the organisation you work for. The campaign has been designed and delivered. It is your job to assign staff involved in the project to new roles or reassign to previous roles. One staff member is upset about having to return to their previous role. Write a transcript of what you would say to them to placate them. (100 – 150 words) Activity 22 - You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. What documentation might you need to complete before the project ends? Provide at least 10 examples. How would you obtain any necessary signoffs for concluding the project? Make sure your responses are specific to the project you are basing your answers on. (200 -250 words) Activity 23.1 – Why is it necessary to review project outcomes against the project scope and plan? (one sentence) Activity 23.2 – What are five of the things that a review might reveal? Activity 23.3 – How might you present a review? (40 – 60 words) Activity 24 - You are employed as a supervisor at the local distribution centre. The centre wishes to develop a new staff recruitment and selection process, to be implemented within the next three months. You have been assigned the responsibility of project manager. Identify five of the lessons that might have been learnt from the project and how you would report your findings. Question 1 – Outline how flow charts can be used as a project management tool and how they contribute to a project? (100 -150 words) Question 2 – Project parameters are usually set by the delegating authority. Outline how parameters relating to budget, human resources and timelines can impact on the delivery of a project. (200 – 250 words) Question 3 – Explain what a risk is. Briefly explain what a risk assessment is. (100 – 150 words) Question 4 – You will need to ensure that your project does not undermine the organisations objectives, goals and values. An organisations goals, objectives and values can be found in a number of key business documents, including its vision and mission statement. What is a vision or mission statement? (50 -75 words) Question 5 - You will need to ensure that your project does not undermine the organisations objectives, goals and values. An organisations goals, objectives and values can be found in a number of key business documents, including its strategic and operation plans. What are strategic and operation plans? (200 – 250 words) Question 6 – What processes and procedures need to be followed when writing a project closure report? Question 7 – What are the aims of health and safety legislation? Provide at least five examples. References: