Understanding Communications and Site Meetings in Construction Projects

Purpose of Site Meetings

Task 2: Communications and meetingsScenario:The client has decided on a Design Bid B uild (DBB) contract as they have a friend who is an architectural designer and who is looking for work. This is the first time the client has been involved in a project like this, so they need to understand the types of communication that occur on a construction project, such as site meetings. You, as the main contractor’s intern will need to act as secretary for a site meeting, preparing the agenda and writing up the minutes of the site meeting, to cover the issues detailed in Task 2 below. You need to use your imagination in fleshing out the decisions made by making up names for the personnel involved and elaborating on the incidents in the bullet points. It may help to talk to anyone you know in the construction industry to help you with imagining what might happen. To complete this task, using the scenarios and your recommendation from Task 1:Write a formal letter to the client to discuss the purpose of site meetings and advise them of the protocols that make up a formal meeting.

Write the agenda for a formal site meeting, using your recommendation from Task 1, with the following discussion points: oThe contractor is seeking a variation to the contract, as a soft area of ground has been found. oThe client has asked if he can have a shout for the workers to celebrate the first pour of the concrete. oThe designer is putting forward a request to rectify a discrepancy between the drawings and specifications regarding the handrail to the mezzanine level. It is shown with plywood panels in the drawings and tempered glass in the specifications. oThe plumbing subcontractor is showing samples of the kitchen and sanitary fittings to go into the project