Developing a Project Plan for Absorbing Retired Physician's Records into an EHR System

Assignment: A physician affiliated with your medical staff is retiring. She has accumulated records on 2,000 patients and your facility has been asked to absorb those records into your information system. Some of the patients are in your database, others are not. In addition, some of the patients are currently deceased. The records on deceased patients will be added to the database, but will not be abstracted into the system. All records are currently in paper format and filed in boxes in alphabetical order. you must develop a project plan that will devise a system for indexing all records into the database, abstracting important clinical information into the electronic system, storing the records in boxes and purging any deceased records. As part of the process, your administrator will provide office space to work on the project, along with two computers, and a storage room to ultimately house the paper records once they have been abstracted. You will need to provide the following: - Define the purpose of the project. (more than one sentence) - Identify the members of the project team and why you selected them. - Identify the scope and target completion date. Make sure it is feasible. - Identify the data items that need to be abstracted from the existing records and entered into the EHR. Include a mechanism for identifying that the records are in separate storage.