Ngake School Project: Request for Tenders (RFT)

All 3 assignments are set within the context of a project that involves additions and alterations to the fictional Ngake School, located in the Hutt Valley north of Wellington. The scope of controls, data and expertise associated with the project can be visualised by placing the Ngake School project at the centre of Figure 1 (Appendix 1). Birdwood Architects are nearing completion of the contract documentation for the Ngake School project which consists of the reinstatement of ‘K’ block. The building, currently being used as the school’s library, was constructed during the 1970s. The building is poorly insulated, ventilated and water ingress has damaged the timber flooring and subfloor structure. The Ministry of Education (MOE) has approved the demolition of the current wing and the construction of a new administration hall and library block in its place. Fire protection will be required between the new ‘K’ block and the adjoining ‘J’ block classrooms. The Ministry of Education has approved a budget of $390,000 exclusive of GST for the proposed work. The buildings are all single level with corrugated pre-coated steel roofing and traditional weatherboard style cladding on cavity battens. As the cost of work exceeds $100,000, in accordance with MOE requirements, the opportunity to undertake the work must be open to all suitably qualified building contractors. The process will involve placing a Request for Tenders (RFT) on the Government Electronic Tender Service (GETS) website https://www.gets.govt.nz/ExternalIndex.htm. Birdwood Architects will contact contractors Ramble, BUILDiT, Crackwell, Fastbuild and Wallace & Wyatt Construction, whom they have previously worked with on education projects, to ensure that they are aware of the GETS RFT advertisement. To show support for their community, Ngake Board of Trustees have indicated a preference for engaging a local company. Wallace & Wyatt Construction are local and have completed previous alterations to the school’s administration block to the required standard, on time and within budget. The school has asked for an indication of start/finish times from tenderers Task 1 Visit the GETS site and search for a listing of a similar project. Using the standard GETS format and Ngake School project information; compose a tender notice for the Ngake School project (word count estimate 250). Key components of the GETS notice are: 1.Project Title (heading). 2.Details. (Base the standard format/layout on the similar project example you found on the GETSsite and reference it, copy category numbers from the similar project, use Ngake School projectdata wherever possible.) 3.Project Overview. Case Study: Scenario Part 2 The GETS website provides a framework for managing tender processes; study a range of GETS Notices to understand the range of facilities available and how they can be used. Birdwood Architects will use the GETS facility to manage the Ngake School project. This includes: distributing electronic copies of documents, answering tenderer’s questions and posting Notices To Tenderers (NTT). In the scenario, Birdwood’s will post 5 NTT. The subject of NTT #3 is in response to the email below from Danny Bigtime, a project manager at the Ministry of Education Drew Planmore has given you the task of preparing Notice to Tenderers No.3 to be distributed via the GETS facility. Create a professional looking Notice To Tenders that incorporates the requirements as explained in Danny Bigtime’s email and accurately relates to the project. Feel free to add additional information of your own that you think is relevant but not included in the assignment data. Drew Planmore has given you the task of undertaking the “first cut” of the tender offers. You need to determine which of the tenders does not comply with the conditions of tender to the extent that the tender must be discarded. Check the tender offers and provide the following:Name the discarded tenderer and; Identify and state the condition of tender that the tenderer has breached and; 3.3. Explain briefly the reasons why this condition is a tender requirement. Task 4 Impressed with your “first cut”, Drew Planmore has given you the task of preparing a detailed tender analysis of the remaining tenderers in accordance with the following format that Birdwood uses for that purpose. First section is the Price Analysis Section.