Reports on Choice of Contract and Communication Protocols for Construction Projects

Task 1: Reports on Choice of Contract

To complete this task, you need to write two short reports for the client, the owner of the tyre repair business. Each report is to be 700 - 1000 words.

The first report will compare the advantages and disadvantages of turnkey (design and build) and traditional (design-bid-build) contracts for the proposed new workshop.

Your client has asked you to make a recommendation at the end of your report. You might like to use a table for the advantages and disadvantages.[20 marks]

The second report needs to be about who will be involved in this project and why. It needs to set out the people who will be involved in the project and explain how their role and responsibilities might differ for each type of contract, design and build and design- bid-build.[20 marks]

Both reports must well-presented and structured, using visually clear methods making them very easy to read and understand.[5 marks for each report]

The client has decided on a Design Bid Build (DBB) contract as they have a friend who is an architectural designer and who is looking for work.

This is the first time the client has been involved in a project like this, so they need to understand the types of communication that occur on a construction project, such as site meetings.

You, as the main contractor’s intern will need to act as secretary for a site meeting, preparing the agenda and writing up the minutes of the site meeting, to cover the issues detailed in Task 2 below.

You need to use your imagination in fleshing out the decisions made by making up names for the personnel involved and elaborating on the incidents in the bullet points. It may help to talk to anyone you know in the construction industry to help you with imagining what might happen.

To complete this task, using the scenarios and your recommendation from Task 1:

Write a formal letter to the client to discuss the purpose of site meetings and advise them of the protocols that make up a formal meeting. Word guide: 300+[15 marks]

Write the agenda for a formal site meeting, using your recommendation from Task 1, with the following discussion points:

The contractor is seeking a variation to the contract, as a soft area of ground has been found.

The client has asked if he can have a shout for the workers to celebrate the first pour of the concrete.

The designer is putting forward a request to rectify a discrepancy between the drawings and specifications regarding the handrail to the mezzanine level. It is shown with plywood panels in the drawings and tempered glass in the specifications.

The plumbing subcontractor is showing samples of the kitchen and sanitary fittings to go into the project.Word guide: 300+[15 marks]