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Production Department
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This study deals with a scenario where Janice was responsible to work for the Production Department. The Key responsibility of Janice was to collate the printed documents, bind it and prepare for shipment. Janice was not ready to take any additional responsibilities for any matter. In this study, the negative attitude of Janice is explained and her inability to understand the importance of customer service prevailing in an organization.

Background of the case study

 

This present case study includes Janice who works in the Production Department of a book printing firm. Janice was responsible to collate printed documents, bind it and prepare it for the final shipment to the customers (Wilson et al. 2012). This study focuses on the key issues in checking the attitude of Janice in customer service attention. It is necessary to remind Janice on matters relating to attaining customers and communicating with them in the most appropriate way.

 

Identification of issue with Janice attitude towards the organizational system

 

Janice’s attitude will affect the organizational system in an adverse manner. She believes that addressing the customer and maintaining relation with them does not come under Job description and Job Specifications. As she is working in the production department, she should look into the matters regarding processing line channels of book printing firm in an overall manner (Jasmand et al. 2012). She is not interested in addressing the customers and only focuses mainly on the production line for future business activities.

 

Impact of Janice’s attitude on other employees, suppliers, customers and on the organization outcomes

 

This negative attitude of Janice affects other employees in the organization. It is important to make her understand that each employee should communicate with its customers and higher authority for the same. She is good at communication as well as interpersonal skills. However, she fails to address customer service, which is an important element in an organization (Homburg et al. 2013). Employees working in an organization should have a clear understanding of their regular customers, markets, product offerings in an overall manner.

 

Responsibilities of Janice towards the customers of an organization

 

It is necessary to make Janice understand her importance and role in the attainment of customer service processes in an organization. Maintaining good customer service will enable to reach customer satisfaction level in the future business activities. Customers will spread good word of mouth communication if they are satisfied with the given services offered by a particular organization. In other words, retention of existing customers is very important for an organization. Retention is cost-effective in comparison to acquisition of new customers for the same. It is advisable for Janice to understand the roles in the most appropriate way (Wilson and Gilligan, 2012). She should have a clear idea on matters relating to organization’s customers and its products offerings for the same. She should understand the fact that customer service requires urgent attention by the employees working in an organization. Scalar chain is a management concept, which signifies that employees should share an equal responsibility among the team members. It is advisable to help each other in time of need and work well in an organization. Coordination is required among the team members so that each understands their key responsibilities and work accordingly in an overall manner (Kotler et al. 2014). Literal meaning of customer service is meeting the needs as well as expectations in accordance with the requirements of an organization.

 

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