Project Charter And Development Plan: Techniques And Tools

Analysis the project management function to identify the impact the constraints .Develop a project management plan that integrated all project management funciton with associated plans and baselines manage the project in an eastilbashed work environment to ensure work in conducted effectively thourgh the project.

Project charter:

It is the statement of objective that defines the details description of the project goals, roles and responsibilities, recognize important stakeholders, along with the level of authority that a project manager have

2. Integration in project management includes all the activities except a) unification
3. Each project phase is marked by one or more c) deliverables
4. He is executing the activity of a) perform integrated change control
5. In order to describe the project organization, first the structure of the organization is described and then a study is carried out to review the facilities that helps to coordinate and implement the project activities
6. Main component of the project management plan are:

• Executive Summary
• Policy and Procedures
• Schedules
• Timeline plans
• Budgets

7. c) validate scope phase
8. d) risk management plan
9. d) advice the client on the change
10. d) a checklist can be used to determine whether the new automation system meets the car specification
11. Project change management process steps:

• Urgency Creation
• Team building
• Vision creation
• Vision communication
• Obstacles removal
• Change integration
• a) receive project approval

12. a) identify project manager
13. c) report the error and the planned recovery action
14. a) enterprise environmental factors
15. d) project charter
16. d) the project manager had two critical resources on his team and still needed to rework the project charter, showing that he does not have the discipline to work in the project management office
17. a) the project manager

1. Tools and techniques used for the development of the project plan

The tools and techniques used for development of the project plan:

Techniques:

• Proper description of project scope, alternatives, and feasibility
• Division of the project into smaller task
• Estimation for resources and preparation of resource plan
• Development of preliminary schedule
• Development of communication plan
• Determination of project standards and procedures
• Identification and assessment of risk
• Preparation of preliminary budget
• Preparation of baseline project plan and applying it into the project

 Tools:

Tools used for the projects are:

• Program Evaluation Review Technique (PERT) which includes PERT charts and Critical Path Method (CPM) charts
• Gantt Charts

2. Description of the steps through which project was to be executed for achieving project goal

• Collecting inputs from the stakeholders
• Requirements were defined
• Budget was planned
• Website was designed
• Details description of the activities communicated to all the stakeholders
• Performance was assessed as per the guidelines for security , availability, fulfillment of budget and delivery time
• Preparation of post project completion method

3. Organizational environmental factor for planning and delivering project

In order to make the planning and delivering the project both the internal as well as the external environmental factors were considered. The internal environmental factors include:

• Organizational culture
• Human Resource
• Organization Structure
• Assets including hard ware and software
• Financial Strength

The external environmental factor includes:

• Legal requirements such as data security , data availability
• Performance of the website
• Target audience for the website

4. Description of the organizational process for developing project management plan

For developing the project plan first the description of the organizational process such as details of work was defined and the process that needs to be followed for accomplishment of the goal was also developed. Then as per the task was assigned to the individuals and then decision?making framework with reference to the organizational structure so that it becomes easy to arrange those individuals

5. Procedure for maintaining integrity of the project baseline

After baseline of the project is set, at each of the iteration the project goes through, it is assessed whether the execution of the projects is complying with the set requirements and if not proper changes are made to ensure that integrity of the project baseline is maintained

6. Procedure to obtain approval for the project management plan

After requirements are gathered for the projects a details documentation of the same is prepared with input from all the stakeholders. The documentation is sent to all the stakeholders and project sponsor. The stakeholders then sent the approval to the project manager and this confirmation is then communicated to the team members to start the work  

7. Applicability of triple constant to the project

            Every IT project need to address three important constraints (scope, time and cost) popularly known as triple constant. This project discussed in this context too had to consider these three constraint. The scope has been first defined to define the project requirements to work with like what the features of the website, how it should work, who are the targeted audience and things like that. Then the project was required to deliver within time with those requirements. Another important constraint for the project was to design the website within budget while addressing the requirement and within timeframe as well that was defined for the project.

Execute project in work environment

1. Details of the work performance data collected about the completion status of the deliverables

The work performance data that are collected for this projects were:

• Scope
• Time
• Cost
• Quality including the product physical properties, quality metrics, number of defects, the rejection rate
• Communication including details about the distribution details of the communication report
• Risk including the occurrence of identified and unidentified risks
• procurement-related activities including quality standards met by the seller, seller’s performance

The initial design of the website was delayed and if proper adjustment was not made it was likely to delay the whole project. Hence in order to mitigate the effect, the time frame for the testing of the website was modified. The change was communicated with all the concerned stakeholder in advanced for obtaining approval in the change. As the communication was in time the change was accepted by all the stakeholders.

Manage project control:

1. Example of tools and techniques for analyzing the status of one deliverables in the project

In order to analyze the status of project deliverables for example whether the project budget is on track, smartsheet, an intelligent project tracking software was used. It gives real time report on whether the project is exceeding the initial budget and in which area it is exceeding. Thus it helped to ensure that the overall budget of the project is maintained.

2. Project plan/logs and register that are likely to change and the reason for the change

Logs	Description	Reason for change
Assumption log	This is the collection of the key assumption about the projects including scope, objective and completion of  projects	As new requirements added to each phase of the project, changes are likely to be observed to the projects assumptions

Register	Description	Reason for change
Lesson learned register	Collections of key findings and key lesson learned during the project phases	As the project goes  through various phases it is most likely that the key findings and the key lesson will change
Stakeholder register	Details about stakeholder, stakeholder communication plan, stakeholder requirements	If new stakeholder input are to be included and if there is a requirement for change in the communication plan, the register will change

Manage project finalization:

1. Post implementation report completed for the project to assess the project performance against the objective and success criteria

The post project implementation report is an important tool not only for the project manager but also for the higher authorities and the stakeholder involved in the project as well. It gives and accurate reference for the stakeholders including the project manager to assess the success for the project against the set deliverables and the project scope. In the following section the post implementation report for the project is provided bellow

Assessment  criteria	Assessment details	Comment
Cost	Does the project followed the budget?	Yes
Delivery	Was the project delivered in time?	Yes
Human resource management	Was the workforce managed properly?	Yes. Still need some improvement in terms of employee training
Stakeholder input	Does the project followed stakeholder input?	Yes. Stakeholders input was involved wherever required
Requirement description	Was the requirement of the project meet	Yes and verified with the stakeholder as well
Standard	Was the set standard for the project followed properly	Yes including security standard required for the project
Communication	Was the communication with the stakeholders and the higher authorities proper?	Yes throughout the project proper communication was maintained
Performance	Does the project worked properly	Yes as required
Stakeholder satisfaction	Was the stakeholder satisfied	Yes

From the post project implementation report it is concluded that project performed quietly well in reference with the set goal and objective of the project.

References:

Braglia, M. and Frosolini, M., 2014. An integrated approach to implement project management information systems within the extended enterprise. International Journal of Project Management, 32(1), pp.18-29.

Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.

Hornstein, H.A., 2015. The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), pp.291-298.

Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley & Sons.

Martinsuo, M. and Hoverfält, P., 2018. Change program management: Toward a capability for managing value-oriented, integrated multi-project change in its context. International Journal of Project Management, 36(1), pp.134-146.

Schwalbe, K., 2015. Information technology project management. Cengage Learning.

Vanhoucke, M., 2014. Integrated Project Management and Control. Springer. doi, 10, pp.978-3.

Vanhoucke, M., Coelho, J. and Batselier, J., 2016. An overview of project data for integrated project management and control. Journal of Modern Project Management, 3(2), pp.6-21.

Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute.