Project Proposal and Plan for Dairy Farm Group of Companies Essay.

Make a project proposal and plan based on a case study. Its an individual work for me because of no group members.

The proposal and plan will include sections for project description, project scope, objectives and constraints, statement of work, team members, responsibilities and responsibility matrix, work breakdown structure, project schedule, risk assessment and plan, and quality plan.

Highlights the importance of new systems and the process of implementation of the project using tools of project management. Based on this, project scope, WBC, risk and quality assessment.

Project Description

Dairy Farm Group of Companies has incurred losses in the current year due to lack of any decision-making system. This is the reason why, it is suggested that the organization needs to implement an effective MIS system in order to recover from the losses. This will also give them a competitive edge in the future. This project proposal will evaluate the project scope, work break-down structure (WBS), quality, risk assessment and time frame required for the project.

The organization Dairy Farm Group of Companies has suffered huge losses due to poor implementation information system and ICT tools within their system. Due to this reason, it is of great essence for the firm to re-invent their need for MIS and implement it effectively. However, the process of implementation will be done as per the requirements of their entire stakeholders. This report will highlight the objectives, constraints, work break-down structure and risk assessment plan for the given project.

The project scope are as follows:-

Category

Items

In scope items

· Implementation of MIS system

· Effective feedback of the stakeholders

· Proper training to the employees regarding the new system

Out scope items

· The out scope items are all the maintaining activities

Sl. No	Objectives
1	Proper audit of previous business process of the firm
2	Identification of weakness of the present information system and making a note of it
3	Taking effective feedback from all the stakeholders
4	Identifying effective communication modes of the organization and to act accordingly
5	Proper utilization about the needs of ICT systems required in the organization
6	Setting of time scale of different forms of critical and non-critical activities
7	Implementation of the new system
8	Feedback from all the stakeholders
9	Contingency plan and monitoring activities
Constraints
1	Financial constraints
2	Implementation and acceptance risk
3	Prior knowledge of the employees

The statement of the work of the project can be analyzed with the help of the below form:-

Project Statement

Name of the project manager:

Category of the required change:

The change which is proposed

Rationale for the given change:

Expected outcome of the required change

Effects of the given change for the respective organization:

Contingency plan for the required changed:

Current Status:

Is it accepted (Yes/No):

It can be also inferred that all the primary decisions will be taken by the project manager and all the team members will need to abide by all the rules and regulations of the given project.

The list of team members required for this project is as follows:-

Project Manager
Systems Analyst
Senior Associate
Associate
Application Programmer
Information System Expert
Financial Analyst
Quality Assurance Analyst

Outline Number	Task Name	Days
0	Dairy Farm Group of Companies (Re-implementation of Management Information System
1	Starting the project
2	Phase 1: Requirement specification for the organization Dairy Farm Group of Companies	30
2.1	Meeting with the director of the organization, in order to analyze the loopholes of the previous system
2.2	Analyzing the present situation of the organization
2.3	Analyzing the requirements of the system as per the demands of the stakeholders
2.4	Analyzing the respective information about the methods of information system currently being used
2.5	Meeting with the stakeholders in order to analyze the requirements of the system.
2.6	Documentation phase 1
2.6.1	Scope statement development (Inclusive and exclusive statement)
2.6.2	Evaluating the functional requirements of the decision process of the organization
2.6.3	Evaluating the non-functional requirements regarding the MIS system
2.6.4	Analyzing the documents to be used in the implemented of MIS in the organization
2.6.5	Submitting of documents to the Project manager
2.6.6	Proposal accepted by the project manager
2.6.7	Accepting the changes that are present in the report
2.6.8	Time estimation of project
2.6.9	Budget estimation of project
2.6.10	To implement the schedule and financial requirements to all the stakeholders
2.6.11	The management approves budget and schedule
2.7	All proposals approved by all the stakeholders of the management
3	Phase 2: Definition of team management of the project	30
3.1	Team decision making
3.1.1	Project leader selection
3.1.2	Team members selection
3.1.3	Analyzing the mission, vision and goals of the project
3.1.4	Team rules identification and documentation
3.1.5	Determination of effective skills and knowledge
3.2	Deciding on the training needs of the resources.	30
3.2.1	Gathering of information regarding the skill sets of the resources regarding MIS
3.2.2	Depicting the responsibilities of the project team
3.2.3	Proper training provided
4	Phase 3 : Development phase	30
4.1	Design approval
4.1.1	Preliminary design of the required system
4.1.2	Developing a blue print for the required system
4.1.3	Allowing the management to check the blue print plan
4.1.4	Taking feedback and changing as per the needs
4.1.5	Requesting the management to select another final design
4.2	Management approves the design
4.3	Developing the given model of decision and information system
4.3.1	Final design of decision and information system
4.3.2	Coding the decision and information system
4.3.3	Test the system
4.3.4	Proper effective installation
4.3.5	Implementation process
4.4	Contingency plan prepared
5	Phase 4: Employee Training phase	30
5.1	Depicting the user manuals of the MIS system
5.2	Storing the respective training materials
5.3	Training program conducted for the employees
6	Phase 5: Project closure phase (Last Phase)	15
6.1	Post implementation review of the respective project
6.2	Signing off all the respective stakeholders
6.3	Leaning resources documentation
6.4	Evaluation of budget and all the resources
7	Project-ends

ACTIVITY	Project Manager	Systems Analyst	Senior Associate	Associate	Application Programmer	Information System Expert	Financial Analyst	Quality Assurance Analyst
Dairy Farm Group of Companies (Re-implementation of Management Information System	XX	XX	XX	XX	XX	XX	XX	XX
Starting the project	R	-	-	-	-	-	-	-
Phase 1: Requirement specification for the organization Dairy Farm Group of Companies	C	-	-	-	-	R	-	-
Meeting with the director of the organization, in order to analyze the loopholes of the previous system	C	-	-	-	-	R	-	-
	I	R	-	-	-	-	-	-
	I	-	-	-	-	R	-	-
Analyzing the present situation of the organization	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXXXXXXX	XXXXXXXXXXXX	XXXXXXXXXX	XXXXXXXXXX
Analyzing the requirements of the system as per the demands of the stakeholders	I	-	-	R	-	-	-	-
Analyzing the respective information about the methods of information system currently being used	I	-	-	R	-	-	-	-
Meeting with the stakeholders in order to analyze the requirements of the system	I	-	-	R	-	-	-	-
Documentation phase 1	I	-	-	R	-	-	-	-
Scope statement development (Inclusive and exclusive statement)	R	-	-	-	-	-	-	-
Evaluating the functional requirements of the decision process of the organization	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXXXXXXX	XXXXXXXXXXXX	XXXXXXXXXX	XXXXXXXXXX
Evaluating the non-functional requirements regarding the MIS system	I	R	-	-	-	-	-	-
	-	-	R	-	-	-	-	-
Analyzing the documents to be used in the implemented of MIS in the organization	-	-	R	-	-	-	-	-
	R	A	A	-	-	-	-	-
Submitting of documents to the Project manager	I	-	-	-	-	-	-	-
Proposal accepted by the project manager	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXXXXXXX	XXXXXXXXXXXX	XXXXXXXXXX	XXXXXXXXXX
Accepting the changes that are present in the report	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXXXXXXX	XXXXXXXXXXXX	XXXXXXXXXX	XXXXXXXXXX
Time estimation of project	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXXXXXXX	XXXXXXXXXXXX	XXXXXXXXXX	XXXXXXXXXX
Budget estimation of project	R
To implement the schedule and financial requirements to all the stakeholders	R
The management approves budget and schedule	C,A	I	I	I	I	I	R	I
All proposals approved by all the stakeholders of the management	R	C	C	C	C	C	C	C
Phase 2: Definition of team management of the project	C	-	-	-	-	R	-	-
Team decision making	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXXXXXXX	XXXXXXXXXXXX	XXXXXXXXXX	XXXXXXXXXX
Project leader selection	R	-	-	-	-	-	-	-
Team members selection	R	-	-	-	-		-	-
Analyzing the mission, vision and goals of the project	A	-	-	-	-	R	-	-
Team rules identification and documentation	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXXXXXXX	XXXXXXXXXXXX	XXXXXXXXXX	XXXXXXXXXX
Determination of effective skills and knowledge	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXXXXXXX	XXXXXXXXXXXX	XXXXXXXXXX	XXXXXXXXXX
Deciding on the training needs of the resources.	A	I	I	I	I	R	I	I
Gathering of information regarding the skill sets of the resources regarding MIS	A	I	I	I	I	I	R	I
Depicting the responsibilities of the project team	A	R	I	I	I	I	I	I
Proper training provided	A	I	I	I	I	R	I	I
Phase 3 : Development phase	R	I	I	I	I		I	I
Design approval	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXXXX	XXXXXXXXXX
Preliminary design of the required system	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXXXX	XXXXXXXXXX
Developing a blue print for the required system	A	I	I	I	I	R	I	I
Allowing the management to check the blue print plan	A	I	I	I	I	I	R	I
Taking feedback and changing as per the needs	A	I	I	I	I	I	I	R
Requesting the management to select another final design	A	I	I	I	I	I	R	I
Management approves the design	A	I	I	I	I	I	I	R
Developing the working model of the ICT system	R	I	I	I	I	I	I	I
Final design of decision and information system	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXX	XXXXXXXXXX	XXXXXXXXXX
Coding the decision and information system	A	-	-	R	-	-	-	-
Test the system	A	-	-	R	-	-	-	-
Proper effective installation	A	-	-		-	R	-	-
Implementation process	XX	XX	XX	XX	XX	XX	XX	XX
Contingency plan prepared	A	C	R	C	C	C	C	CI
Phase 4: Employee Training phase	R	-	-	-	-	-	-	-
Depicting the user manuals of the MIS system	R	I	I	I	I	I	I	I
Storing the respective training materials	R	-	-	-	-	-	-	-
Training program conducted for the employees
Phase 5: Project closure phase (Last Phase)
Post implementation review of the respective project
Signing off all the respective stakeholders
Leaning resources documentation
Evaluation of budget and all the resources
Project-ends

Outline Number	Task Name	Start Date	Due date	Duration
0	Dairy Farm Group of Companies (Re-implementation of Management Information System
1	Starting the project	1.4.2017
2	Phase 1: Requirement specification for the organization Dairy Farm Group of Companies	1.4.2017
2.1	Meeting with the director of the organization, in order to analyze the loopholes of the previous system	1.4.2017	6.4.2017	5
2.2	Analyzing the present situation of the organization	7.04.2017	12.04.2017	5
2.3	Analyzing the requirements of the system as per the demands of the stakeholders	13.04.2017	18.04.2017	5
2.4	Analyzing the respective information about the methods of information system currently being used	19.04.2017	24.04.2017	5
2.5	Meeting with the stakeholders in order to analyze the requirements of the system.	25.04.2017	26.04.207	2
2.6	Documentation phase 1
2.6.1	Scope statement development (Inclusive and exclusive statement)	27.4.2017	27.4.2017	1
2.6.2	Evaluating the functional requirements of the decision process of the organization	27.4.2017	27.4.2017	1
2.6.3	Evaluating the non-functional requirements regarding the MIS system	27.4.2017	27.4.2017	1
2.6.4	Analyzing the documents to be used in the implemented of MIS in the organization	27.4.2017	27.4.2017	1
2.6.5	Submitting of documents to the Project manager	27.4.2017	27.4.2017	1
2.6.6	Proposal accepted by the project manager	27.4.2017	28.4.2017	1
2.6.7	Accepting the changes that are present in the report	27.4.2017	27.4.2017	1
2.6.8	Time estimation of project	27.4.2017	28.4.2017	1
2.6.9	Budget estimation of project	27.4.2017	27.4.2017	1
2.6.10	To implement the schedule and financial requirements to all the stakeholders	28.04.2017	29.04.2017	2
2.6.11	The management approves budget and schedule	29.04.2017	30.04.2017	2
2.7	All proposals approved by all the stakeholders of the management	31.04.2017	31.04.2017	1
3	Phase 2: Definition of team management of the project	1.05.2017		30
3.1	Team decision making
3.1.1	Project leader selection	1.05.2017	3.05.2017	3
3.1.2	Team members selection	03.05.2017	04.05.2017	1
3.1.3	Analyzing the mission, vision and goals of the project	04.05.2017	10.05.2015	6
3.1.4	Team rules identification and documentation	11.05.2017	18.05.2017	7
3.1.5	Determination of effective skills and knowledge	19.05.2017	20.05.2017	1
3.2	Deciding on the training needs of the resources.
3.2.1	Gathering of information regarding the skill sets of the resources regarding MIS	21.05.2017	26.05.2017	5
3.2.2	Depicting the responsibilities of the project team	26.05.2017	28.05.2017	2
3.2.3	Proper training provided	28.05.2017	31.05.2017	3
4	Phase 3 : Development phase
4.1	Design approval	1.06.2017	3.06.2017	2
4.1.1	Preliminary design of the required system	3.06.2017	07.06.2017	4
4.1.2	Developing a blue print for the required system	07.06.2017	11.06.2017	4
4.1.3	Allowing the management to check the blue print plan	10.06.2017	11.06.2017	1
4.1.4	Taking feedback and changing as per the needs	11.06.2017	15.06.2017	4
4.1.5	Requesting the management to select another final design	15.06.2017	17.06.2017	2
4.2	Management approves the design	17.06.2017	19.06.2017	2
4.3	Developing the given model of decision and information system
4.3.1	Final design of decision and information system	19.06.2017	21.06.2017	2
4.3.2	Coding the decision and information system	21.06.2017	24.06.2017	3
4.3.3	Test the system	24.06.2017	26.06.2017	2
4.3.4	Proper effective installation	26.06.2017	. 28.06.2017	2
4.3.5	Implementation process	28.06.2017	29.06.2017	1
4.4	Contingency plan prepared	29.06.2017	30.06.2017	1
5	Phase 4: Employee Training phase
5.1	Depicting the user manuals of the MIS system	1.07.2017	11.07.2017	10
5.2	Storing the respective training materials	11.07.2017	20.17.2017	10
5.3	Training program conducted for the employees	20.17.2017	30.07.2017	10
6	Phase 5: Project closure phase (Last Phase)
6.1	Post implementation review of the respective project	1.08.2017	11.08.2017	10
6.2	Signing off all the respective stakeholders	11.08.2017	20.08.2017	10
6.3	Leaning resources documentation	20.08.2017	29.08.2017	9
6.4	Evaluation of budget and all the resources	29.08.2017	30.08.2017	1
7	Project-ends	31.08.2017

Type of risks	Critical	Marginal	Low
Systematic risks
Implementation risk
Market risk
Stakeholders risk
Implementation risk
Financial risk
Contingency risk

In case of every project, quality assessment plays an important role. In the given project, the quality assessment will be done based on several objects. A proper 360 degree feedback will be taken in order to assess the success of this project. Apart from this, a risk control template will be prepared to assess the nature of quality of the given project.

Checklist questionnaire	Response	Result	Interpretation

The quality analyst will evaluate the above form in order to assess the quality of the given project. This will be done based on quantitative data analysis.

Conclusion

The above project proposal will highlight an effective change in system in case of the organization Dairy Farm Group of Companies. This will further help them to recover from the losses and incur considerable amount of profit in the future.

Gido, J. and Clements, J., 2014. Successful project management. Nelson Education

Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.

Leach, L.P., 2014. Critical chain project management. Artech House.

Lock, M.D., 2014. The essentials of project management. Ashgate Publishing, Ltd..

Steyn, H., Dekker, A.H., Kuschke, B., Van Eck, B.P.S. and Visser, K., 2016. Project management: A multi-disciplinary approach.

Too, E.G. and Weaver, P., 2014. The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), pp.1382-1394.

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