Make a project proposal and plan based on a case study. Its an individual work for me because of no group members.
The proposal and plan will include sections for project description, project scope, objectives and constraints, statement of work, team members, responsibilities and responsibility matrix, work breakdown structure, project schedule, risk assessment and plan, and quality plan.
Highlights the importance of new systems and the process of implementation of the project using tools of project management. Based on this, project scope, WBC, risk and quality assessment.
Dairy Farm Group of Companies has incurred losses in the current year due to lack of any decision-making system. This is the reason why, it is suggested that the organization needs to implement an effective MIS system in order to recover from the losses. This will also give them a competitive edge in the future. This project proposal will evaluate the project scope, work break-down structure (WBS), quality, risk assessment and time frame required for the project.
The organization Dairy Farm Group of Companies has suffered huge losses due to poor implementation information system and ICT tools within their system. Due to this reason, it is of great essence for the firm to re-invent their need for MIS and implement it effectively. However, the process of implementation will be done as per the requirements of their entire stakeholders. This report will highlight the objectives, constraints, work break-down structure and risk assessment plan for the given project.
The project scope are as follows:-
Category |
Items |
In scope items |
· Implementation of MIS system · Effective feedback of the stakeholders · Proper training to the employees regarding the new system |
Out scope items |
· The out scope items are all the maintaining activities |
Sl. No |
Objectives |
1 |
Proper audit of previous business process of the firm |
2 |
Identification of weakness of the present information system and making a note of it |
3 |
Taking effective feedback from all the stakeholders |
4 |
Identifying effective communication modes of the organization and to act accordingly |
5 |
Proper utilization about the needs of ICT systems required in the organization |
6 |
Setting of time scale of different forms of critical and non-critical activities |
7 |
Implementation of the new system |
8 |
Feedback from all the stakeholders |
9 |
Contingency plan and monitoring activities |
Constraints |
|
1 |
Financial constraints |
2 |
Implementation and acceptance risk |
3 |
Prior knowledge of the employees |
The statement of the work of the project can be analyzed with the help of the below form:-
Project Statement Name of the project manager: Category of the required change: The change which is proposed Rationale for the given change: Expected outcome of the required change Effects of the given change for the respective organization: Contingency plan for the required changed: Current Status: Is it accepted (Yes/No): |
It can be also inferred that all the primary decisions will be taken by the project manager and all the team members will need to abide by all the rules and regulations of the given project.
The list of team members required for this project is as follows:-
- Project Manager
- Systems Analyst
- Senior Associate
- Associate
- Application Programmer
- Information System Expert
- Financial Analyst
- Quality Assurance Analyst
Outline Number |
Task Name |
Days |
0 |
Dairy Farm Group of Companies (Re-implementation of Management Information System |
|
1 |
Starting the project |
|
2 |
Phase 1: Requirement specification for the organization Dairy Farm Group of Companies |
30 |
2.1 |
Meeting with the director of the organization, in order to analyze the loopholes of the previous system |
|
2.2 |
Analyzing the present situation of the organization |
|
2.3 |
Analyzing the requirements of the system as per the demands of the stakeholders |
|
2.4 |
Analyzing the respective information about the methods of information system currently being used |
|
2.5 |
Meeting with the stakeholders in order to analyze the requirements of the system. |
|
2.6 |
Documentation phase 1 |
|
2.6.1 |
Scope statement development (Inclusive and exclusive statement) |
|
2.6.2 |
Evaluating the functional requirements of the decision process of the organization |
|
2.6.3 |
Evaluating the non-functional requirements regarding the MIS system |
|
2.6.4 |
Analyzing the documents to be used in the implemented of MIS in the organization |
|
2.6.5 |
Submitting of documents to the Project manager |
|
2.6.6 |
Proposal accepted by the project manager |
|
2.6.7 |
Accepting the changes that are present in the report |
|
2.6.8 |
Time estimation of project |
|
2.6.9 |
Budget estimation of project |
|
2.6.10 |
To implement the schedule and financial requirements to all the stakeholders |
|
2.6.11 |
The management approves budget and schedule |
|
2.7 |
All proposals approved by all the stakeholders of the management |
|
3 |
Phase 2: Definition of team management of the project |
30 |
3.1 |
Team decision making |
|
3.1.1 |
Project leader selection |
|
3.1.2 |
Team members selection |
|
3.1.3 |
Analyzing the mission, vision and goals of the project |
|
3.1.4 |
Team rules identification and documentation |
|
3.1.5 |
Determination of effective skills and knowledge |
|
3.2 |
Deciding on the training needs of the resources. |
30 |
3.2.1 |
Gathering of information regarding the skill sets of the resources regarding MIS |
|
3.2.2 |
Depicting the responsibilities of the project team |
|
3.2.3 |
Proper training provided |
|
4 |
Phase 3 : Development phase |
30 |
4.1 |
Design approval |
|
4.1.1 |
Preliminary design of the required system |
|
4.1.2 |
Developing a blue print for the required system |
|
4.1.3 |
Allowing the management to check the blue print plan |
|
4.1.4 |
Taking feedback and changing as per the needs |
|
4.1.5 |
Requesting the management to select another final design |
|
4.2 |
Management approves the design |
|
4.3 |
Developing the given model of decision and information system |
|
4.3.1 |
Final design of decision and information system |
|
4.3.2 |
Coding the decision and information system |
|
4.3.3 |
Test the system |
|
4.3.4 |
Proper effective installation |
|
4.3.5 |
Implementation process |
|
4.4 |
Contingency plan prepared |
|
5 |
Phase 4: Employee Training phase |
30 |
5.1 |
Depicting the user manuals of the MIS system |
|
5.2 |
Storing the respective training materials |
|
5.3 |
Training program conducted for the employees |
|
6 |
Phase 5: Project closure phase (Last Phase) |
15 |
6.1 |
Post implementation review of the respective project |
|
6.2 |
Signing off all the respective stakeholders |
|
6.3 |
Leaning resources documentation |
|
6.4 |
Evaluation of budget and all the resources |
|
7 |
Project-ends |
ACTIVITY |
Project Manager |
Systems Analyst |
Senior Associate |
Associate |
Application Programmer |
Information System Expert |
Financial Analyst |
Quality Assurance Analyst |
Dairy Farm Group of Companies (Re-implementation of Management Information System |
XX |
XX |
XX |
XX |
XX |
XX |
XX |
XX |
Starting the project |
R |
- |
- |
- |
- |
- |
- |
- |
Phase 1: Requirement specification for the organization Dairy Farm Group of Companies |
C |
- |
- |
- |
- |
R |
- |
- |
Meeting with the director of the organization, in order to analyze the loopholes of the previous system |
C |
- |
- |
- |
- |
R |
- |
- |
I |
R |
- |
- |
- |
- |
- |
- |
|
I |
- |
- |
- |
- |
R |
- |
- |
|
Analyzing the present situation of the organization |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXXXXXXX |
XXXXXXXXXXXX |
XXXXXXXXXX |
XXXXXXXXXX |
Analyzing the requirements of the system as per the demands of the stakeholders |
I |
- |
- |
R |
- |
- |
- |
- |
Analyzing the respective information about the methods of information system currently being used |
I |
- |
- |
R |
- |
- |
- |
- |
Meeting with the stakeholders in order to analyze the requirements of the system |
I |
- |
- |
R |
- |
- |
- |
- |
Documentation phase 1 |
I |
- |
- |
R |
- |
- |
- |
- |
Scope statement development (Inclusive and exclusive statement) |
R |
- |
- |
- |
- |
- |
- |
- |
Evaluating the functional requirements of the decision process of the organization |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXXXXXXX |
XXXXXXXXXXXX |
XXXXXXXXXX |
XXXXXXXXXX |
Evaluating the non-functional requirements regarding the MIS system |
I |
R |
- |
- |
- |
- |
- |
- |
- |
- |
R |
- |
- |
- |
- |
- |
|
Analyzing the documents to be used in the implemented of MIS in the organization |
- |
- |
R |
- |
- |
- |
- |
- |
R |
A |
A |
- |
- |
- |
- |
- |
|
Submitting of documents to the Project manager |
I |
- |
- |
- |
- |
- |
- |
- |
Proposal accepted by the project manager |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXXXXXXX |
XXXXXXXXXXXX |
XXXXXXXXXX |
XXXXXXXXXX |
Accepting the changes that are present in the report |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXXXXXXX |
XXXXXXXXXXXX |
XXXXXXXXXX |
XXXXXXXXXX |
Time estimation of project |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXXXXXXX |
XXXXXXXXXXXX |
XXXXXXXXXX |
XXXXXXXXXX |
Budget estimation of project |
R |
|||||||
To implement the schedule and financial requirements to all the stakeholders |
R |
|||||||
The management approves budget and schedule |
C,A |
I |
I |
I |
I |
I |
R |
I |
All proposals approved by all the stakeholders of the management |
R |
C |
C |
C |
C |
C |
C |
C |
Phase 2: Definition of team management of the project |
C |
- |
- |
- |
- |
R |
- |
- |
Team decision making |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXXXXXXX |
XXXXXXXXXXXX |
XXXXXXXXXX |
XXXXXXXXXX |
Project leader selection |
R |
- |
- |
- |
- |
- |
- |
- |
Team members selection |
R |
- |
- |
- |
- |
- |
- |
|
Analyzing the mission, vision and goals of the project |
A |
- |
- |
- |
- |
R |
- |
- |
Team rules identification and documentation |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXXXXXXX |
XXXXXXXXXXXX |
XXXXXXXXXX |
XXXXXXXXXX |
Determination of effective skills and knowledge |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXXXXXXX |
XXXXXXXXXXXX |
XXXXXXXXXX |
XXXXXXXXXX |
Deciding on the training needs of the resources. |
A |
I |
I |
I |
I |
R |
I |
I |
Gathering of information regarding the skill sets of the resources regarding MIS |
A |
I |
I |
I |
I |
I |
R |
I |
Depicting the responsibilities of the project team |
A |
R |
I |
I |
I |
I |
I |
I |
Proper training provided |
A |
I |
I |
I |
I |
R |
I |
I |
Phase 3 : Development phase |
R |
I |
I |
I |
I |
I |
I |
|
Design approval |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXXXX |
XXXXXXXXXX |
Preliminary design of the required system |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXXXX |
XXXXXXXXXX |
Developing a blue print for the required system |
A |
I |
I |
I |
I |
R |
I |
I |
Allowing the management to check the blue print plan |
A |
I |
I |
I |
I |
I |
R |
I |
Taking feedback and changing as per the needs |
A |
I |
I |
I |
I |
I |
I |
R |
Requesting the management to select another final design |
A |
I |
I |
I |
I |
I |
R |
I |
Management approves the design |
A |
I |
I |
I |
I |
I |
I |
R |
Developing the working model of the ICT system |
R |
I |
I |
I |
I |
I |
I |
I |
Final design of decision and information system |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXX |
XXXXXXXXXX |
XXXXXXXXXX |
Coding the decision and information system |
A |
- |
- |
R |
- |
- |
- |
- |
Test the system |
A |
- |
- |
R |
- |
- |
- |
- |
Proper effective installation |
A |
- |
- |
- |
R |
- |
- |
|
Implementation process |
XX |
XX |
XX |
XX |
XX |
XX |
XX |
XX |
Contingency plan prepared |
A |
C |
R |
C |
C |
C |
C |
CI |
Phase 4: Employee Training phase |
R |
- |
- |
- |
- |
- |
- |
- |
Depicting the user manuals of the MIS system |
R |
I |
I |
I |
I |
I |
I |
I |
Storing the respective training materials |
R |
- |
- |
- |
- |
- |
- |
- |
Training program conducted for the employees |
||||||||
Phase 5: Project closure phase (Last Phase) |
||||||||
Post implementation review of the respective project |
||||||||
Signing off all the respective stakeholders |
||||||||
Leaning resources documentation |
||||||||
Evaluation of budget and all the resources |
||||||||
Project-ends |
||||||||
Outline Number |
Task Name |
Start Date |
Due date |
Duration |
0 |
Dairy Farm Group of Companies (Re-implementation of Management Information System |
|||
1 |
Starting the project |
1.4.2017 |
||
2 |
Phase 1: Requirement specification for the organization Dairy Farm Group of Companies |
1.4.2017 |
||
2.1 |
Meeting with the director of the organization, in order to analyze the loopholes of the previous system |
1.4.2017 |
6.4.2017 |
5 |
2.2 |
Analyzing the present situation of the organization |
7.04.2017 |
12.04.2017 |
5 |
2.3 |
Analyzing the requirements of the system as per the demands of the stakeholders |
13.04.2017 |
18.04.2017 |
5 |
2.4 |
Analyzing the respective information about the methods of information system currently being used |
19.04.2017 |
24.04.2017 |
5 |
2.5 |
Meeting with the stakeholders in order to analyze the requirements of the system. |
25.04.2017 |
26.04.207 |
2 |
2.6 |
Documentation phase 1 |
|||
2.6.1 |
Scope statement development (Inclusive and exclusive statement) |
27.4.2017 |
27.4.2017 |
1 |
2.6.2 |
Evaluating the functional requirements of the decision process of the organization |
27.4.2017 |
27.4.2017 |
1 |
2.6.3 |
Evaluating the non-functional requirements regarding the MIS system |
27.4.2017 |
27.4.2017 |
1 |
2.6.4 |
Analyzing the documents to be used in the implemented of MIS in the organization |
27.4.2017 |
27.4.2017 |
1 |
2.6.5 |
Submitting of documents to the Project manager |
27.4.2017 |
27.4.2017 |
1 |
2.6.6 |
Proposal accepted by the project manager |
27.4.2017 |
28.4.2017 |
1 |
2.6.7 |
Accepting the changes that are present in the report |
27.4.2017 |
27.4.2017 |
1 |
2.6.8 |
Time estimation of project |
27.4.2017 |
28.4.2017 |
1 |
2.6.9 |
Budget estimation of project |
27.4.2017 |
27.4.2017 |
1 |
2.6.10 |
To implement the schedule and financial requirements to all the stakeholders |
28.04.2017 |
29.04.2017 |
2 |
2.6.11 |
The management approves budget and schedule |
29.04.2017 |
30.04.2017 |
2 |
2.7 |
All proposals approved by all the stakeholders of the management |
31.04.2017 |
31.04.2017 |
1 |
3 |
Phase 2: Definition of team management of the project |
1.05.2017 |
30 |
|
3.1 |
Team decision making |
|||
3.1.1 |
Project leader selection |
1.05.2017 |
3.05.2017 |
3 |
3.1.2 |
Team members selection |
03.05.2017 |
04.05.2017 |
1 |
3.1.3 |
Analyzing the mission, vision and goals of the project |
04.05.2017 |
10.05.2015 |
6 |
3.1.4 |
Team rules identification and documentation |
11.05.2017 |
18.05.2017 |
7 |
3.1.5 |
Determination of effective skills and knowledge |
19.05.2017 |
20.05.2017 |
1 |
3.2 |
Deciding on the training needs of the resources. |
|||
3.2.1 |
Gathering of information regarding the skill sets of the resources regarding MIS |
21.05.2017 |
26.05.2017 |
5 |
3.2.2 |
Depicting the responsibilities of the project team |
26.05.2017 |
28.05.2017 |
2 |
3.2.3 |
Proper training provided |
28.05.2017 |
31.05.2017 |
3 |
4 |
Phase 3 : Development phase |
|||
4.1 |
Design approval |
1.06.2017 |
3.06.2017 |
2 |
4.1.1 |
Preliminary design of the required system |
3.06.2017 |
07.06.2017 |
4 |
4.1.2 |
Developing a blue print for the required system |
07.06.2017 |
11.06.2017 |
4 |
4.1.3 |
Allowing the management to check the blue print plan |
10.06.2017 |
11.06.2017 |
1 |
4.1.4 |
Taking feedback and changing as per the needs |
11.06.2017 |
15.06.2017 |
4 |
4.1.5 |
Requesting the management to select another final design |
15.06.2017 |
17.06.2017 |
2 |
4.2 |
Management approves the design |
17.06.2017 |
19.06.2017 |
2 |
4.3 |
Developing the given model of decision and information system |
|||
4.3.1 |
Final design of decision and information system |
19.06.2017 |
21.06.2017 |
2 |
4.3.2 |
Coding the decision and information system |
21.06.2017 |
24.06.2017 |
3 |
4.3.3 |
Test the system |
24.06.2017 |
26.06.2017 |
2 |
4.3.4 |
Proper effective installation |
26.06.2017 |
. 28.06.2017 |
2 |
4.3.5 |
Implementation process |
28.06.2017 |
29.06.2017 |
1 |
4.4 |
Contingency plan prepared |
29.06.2017 |
30.06.2017 |
1 |
5 |
Phase 4: Employee Training phase |
|||
5.1 |
Depicting the user manuals of the MIS system |
1.07.2017 |
11.07.2017 |
10 |
5.2 |
Storing the respective training materials |
11.07.2017 |
20.17.2017 |
10 |
5.3 |
Training program conducted for the employees |
20.17.2017 |
30.07.2017 |
10 |
6 |
Phase 5: Project closure phase (Last Phase) |
|||
6.1 |
Post implementation review of the respective project |
1.08.2017 |
11.08.2017 |
10 |
6.2 |
Signing off all the respective stakeholders |
11.08.2017 |
20.08.2017 |
10 |
6.3 |
Leaning resources documentation |
20.08.2017 |
29.08.2017 |
9 |
6.4 |
Evaluation of budget and all the resources |
29.08.2017 |
30.08.2017 |
1 |
7 |
Project-ends |
31.08.2017 |
Type of risks |
Critical |
Marginal |
Low |
Systematic risks |
|||
Implementation risk |
|||
Market risk |
|||
Stakeholders risk |
|||
Implementation risk |
|||
Financial risk |
|||
Contingency risk |
|||
In case of every project, quality assessment plays an important role. In the given project, the quality assessment will be done based on several objects. A proper 360 degree feedback will be taken in order to assess the success of this project. Apart from this, a risk control template will be prepared to assess the nature of quality of the given project.
Checklist questionnaire |
Response |
Result |
Interpretation |
The quality analyst will evaluate the above form in order to assess the quality of the given project. This will be done based on quantitative data analysis.
Conclusion
The above project proposal will highlight an effective change in system in case of the organization Dairy Farm Group of Companies. This will further help them to recover from the losses and incur considerable amount of profit in the future.
Gido, J. and Clements, J., 2014. Successful project management. Nelson Education
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Leach, L.P., 2014. Critical chain project management. Artech House.
Lock, M.D., 2014. The essentials of project management. Ashgate Publishing, Ltd..
Steyn, H., Dekker, A.H., Kuschke, B., Van Eck, B.P.S. and Visser, K., 2016. Project management: A multi-disciplinary approach.
Too, E.G. and Weaver, P., 2014. The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), pp.1382-1394.
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