For every company it is very important to evaluate new project or innovation. This will enable company to understand whether or not innovation under consideration will be beneficial and feasible. In this project, Medical affair department is planning to implement a database system for enhancing efficiency and effectiveness of documentation (Novak, 1996).
Technical Feasibility: The main aspect of technical feasibility is to analyse whether proposed project of having database management system is technically feasible or not. This actually means assessing whether the system has the capability of being implemented in the department or not. The objective is to analyse whether the advancement level of technology required for this updation is in position of supporting the proposed database system or not (Salvaggio, 2005). Currently medical affairs department is looking for implementing new computerised database system to resolve the issue related with enquiry system of organization. For this purpose, organization will be required to upgrade application system and will have to add modules that are more effective in system, which should be related with the accounting management, human resource management, inventory management, enquiry management, prescription management, details of patients and doctors (Arain et al., 2010). For implementing the database management, system organization requires to upgrade the existing server as it is possible that the existing system is not carrying much power to accommodate the new needs and requirements (Arain et al., 2010).
Economic Feasibility: This feasibility study is concerned about the returns that are related with the investment, which is going to be made in the implementation of new database system (Franchetti, 2012). This analysis helps us in analysing that whether the option of investing in business is a worth one or not (Franchetti, 2012). The economic feasibility study helps in identifying the cost of the project, cost of expertise and training (Arain et al., 2010)
Software and equipment cost: This cost is associated with expenditure of keeping the system in proper place (Arain et al., 2010). The total cost of equipment comprises hardware, software and infrastructure costs (Arain et al., 2010). The cost that will incur after the implementation of database management system in medical affair department are licensing cost, cost of maintenance and support.
Cost of licensing: This cost is estimated to cost around seventy lakhs. Cost related with the addition of financing module is estimated to cost around forty lakhs. Cost of supporting will be around 20 to 30 percent of licensing cost (Arain et al., 2010).
Cost of Expertise: this will involve cost of hiring new consultants. This will cost around six to seven lakhs.
Cost of Training: This particular cost will involve cost associated with training of employees of company for understanding database system (Arain et al., 2010)
Operational Feasibility: This feasibility analysis is the main analysis as it deals with the main concerns that are related the human resource system (Arain et al., 2010). The objective behind undertaking feasibility study is to understand the proposed system in the terms of labour associated with it. Employees of the company will be required to be trained to better understand the need for implementing the new system and transpose the system of manual working into automated system. For proper management of the alignment with the real world, the team members of project management needs to get involved in Gap analysis(Salvaggio, Teal & Associates, 2005). Process of gap analysis is considered as an effective step for analysing the overall implementation database strategy and to pin point the needs for database system. The new system of database will be helpful in integrating all the fragmented data in just one computer system (Motiwalla, 2009). The new system of database management system will require a system of integrating the primary objectives with secondary objective and thereby including all the areas of Medial Affairs department (Pandey, 2011).
Project Scope: The medical affair department, at present, processes medical enquiries in manual manner. The proposed system will help the organization members to manage the enquiry system in automated manner(Katimuneetorn, 2008). Scope of the project can be illustrated through the below points (Arain et al., 2010):
Giving ease in access to enquiry
Ease in access to information
offering construct replies
Giving statistical data
Project objectives: Objectives of the project have been summarised as below(Tambovcevs, 2010):
Increasing the number associated with enquiries that can be resolved immediately over phone
Decreasing the time taken for locating appropriate historical data
Decreasing the time taken for preparing statistical analysis of enquiries
Increasing departmental efficiencies
Increasing utility of data offered to the activity areas
Decreasing waiting time
Increasing customer service
Increasing information awareness
Enhancing access towards information
Efficient and effective database system
Functional Specification: It is required to correct all the functional deficiencies that are associated with the system (European Communities, 2005). Specifications in the form of functions of project will act as the framework for consolidating and allowing benefits for achieving better prices from vendor(Arain et al., 2010).
Non-functional Specification: All the data and information will be held by the organization in dematerialised form. However, in case if constraint is overcome, then organization and its employees will be able to manage medical enquiries in fast and effective manner as they will be able to find any document in just one click (Nordea, 2014). The information could then be utilised by the sales team for evaluating market directions. Also, more efficient and accurate research capabilities can be achieved through ad hoc reporting associated with new technologies(Arain et al., 2010).
Project constrains: There are many constraints that will occur in implementation of this project:
The main constraint of this project is to make the employees in the medical affair department realize the importance of the new database system. Employees working in Medical affair department are habitual of working manually in respect of enquires and documentation, making them ready to work on computer system is a critical task. There are high chances resistance from employee’s side towards this change. This is mainly because employees will think that managing things on computer system will require them to take extra efforts to understand the concept and that will affect their work process, which will enhance pendency and extra load, which will never be invited from employees. It is required that the management of the company builds framework for making employees understand the importance of the new database. Learning about the new database system will enable members of organization to feel confident about using the system. It will help organization in reducing resistance to change.
Another constraint will be of recording the previous paper work in automated form, which will require a lot of time and effort for streamlining
Current administrative system needs considerable technical skills
Lack of integration within state wide financial and procurement system
Lack of adequate adhoc capabilities of reporting
Duplication of the efforts done by the employees; this is because employees had written previously the whole data in written form and now the same data have to be entered by them in computerised form which will require a lot of time and effort
Project Work Breakdown Structure: The work breakdown structure one of the tools of project management that enables readers to understand how project will work and will get implemented (Momoh et al., 2008). It is a structure and explanation of the working activities in terms of the hierarchy of the details that organises work to be done in proper and effective manner with effective and quantifiable outputs with assigned responsibilities (Momoh et al., 2008). This particular structure is useful for cost management of project. For managing any complex system, it is necessary to understand the process and working of the project in parts and for that purpose, it will be good to understand it by breaking the structure of the same. The hierarchical structure illustrates all the tasks that are independently completed and allocation of resources for controlling the measures (Momoh et al., 2008). Below is the work breakdown structure of the database system, which is proposed to be implemented by medical affair department (Momoh et al., 2008).
Arain, M., Campbell, M.J., Cooper, C.L. & Lancaster, G.A., 2010. Correspondence What is a pilot or feasibility study? A review of current practice and editorial policy. BMC Medical Research Methodology.
European Communities, 2005. Functional Requirements For Conducting Electronic Public Procurement Under The EU Framework. European Communities.
Franchetti, M.J., 2012. Economic and Operational Feasibility Analysis of Solid Waste Minimization Projects. intechopen.
Katimuneetorn, P., 2008. Feasibility Study for Information System Projects. umsl.
Momoh, A., Roy, R. & Shehab, E., 2008. A Work Breakdown Structure for Implementing and Costing an ERP Project. IBIMA.
Motiwalla, 2009. Enterprise Systems for Management. Pearson.
Nordea, 2014. Implementation Guide. Nordea.
Novak, L.R., 1996. Market and Feasibility studies – A how-to guide. [Online] Available at: https://pages.uoregon.edu/rgp/PPPM613/downloads/How%20to%20do%20a%20Market%20Analysis.pdf.
Pandey, N., 2011. Assessing Viability and Feasibility of Business Ideas. Thapar School of Management.
Salvaggio, Teal & Associates, 2005. Enterprise Resource Planning Feasibility Study. [Online] Available at: https://www.doa.state.wi.us/documents/DET/RFO/RFO%20EXE13-03%20Attachment%20B_ERP%20Feasibility%20Study%202005.pdf [Accessed 22 September 2016].
Salvaggio, T.&.A., 2005. Enterprise Resource Planning System Feasibility Study. Salvaggio, Teal & Associates..
Tambovcevs, A., 2010. ERP System Implementation: A Case Study Of The Construction Enterprise. Economics And Management.
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