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A surprised birthday is planned to be executed on the 18th of June, 2022 from 8.00 pm until 11.00 pm. The following project plan shall help in determining the overall requirement of resources and people for the organization, and help in determining an approximate cost required for the event. The following is the Plan and figure 2 is the Gantt Chart Showing the Critical path in the project.

Task Name

Duration

Start

Finish

Predecessors

Resource Names

Cost

Surprise Birthday Party Planning on 18th June

24 days

Tue 17/05/22

Fri 17/06/22

£3,490.00

   Preparing the list of Guests

1 day

Tue 17/05/22

Tue 17/05/22

£0.00

   The Venue

10 days

Wed 18/05/22

Tue 31/05/22

£850.00

      Secure the Venue

6 days

Wed 18/05/22

Wed 25/05/22

£700.00

         research suitable venues

2 days

Wed 18/05/22

Thu 19/05/22

2

£0.00

         contacting venues

2 days

Fri 20/05/22

Mon 23/05/22

5

£0.00

         Book venue

1 day

Tue 24/05/22

Tue 24/05/22

6

£0.00

         Pay for venue

1 day

Wed 25/05/22

Wed 25/05/22

7

venue [1]

£700.00

         Milestone 1: Finalized the Venue for the Party

0 days

Wed 25/05/22

Wed 25/05/22

8

£0.00

      Preparing the venue

4 days

Thu 26/05/22

Tue 31/05/22

£150.00

         set out chairs and tables

1 day

Thu 26/05/22

Thu 26/05/22

8

£0.00

         setting up music systems

1 day

Fri 27/05/22

Fri 27/05/22

11

£0.00

         putting up decorations

1 day

Mon 30/05/22

Mon 30/05/22

12

Decorations [1]

£50.00

         setting up tables

1 day

Tue 31/05/22

Tue 31/05/22

13

Chairs and Table [1]

£100.00

         Milestone 2: completed the selection and preparation of the venue

0 days

Tue 31/05/22

Tue 31/05/22

14

£0.00

   Transport for guests

7 days

Wed 01/06/22

Thu 09/06/22

£500.00

      Determining the number of guests travelling in private and public transports

1 day

Wed 01/06/22

Wed 01/06/22

15

£0.00

      listing the names of people who need transport facilities

1 day

Thu 02/06/22

Thu 02/06/22

17

£0.00

      selecting their pick up and drop locations

1 day

Fri 03/06/22

Fri 03/06/22

18

£0.00

      contacting travel agency or car service company

1 day

Mon 06/06/22

Mon 06/06/22

19

£0.00

      negotiating the price of the car or the vehicles selected for transport

1 day

Tue 07/06/22

Tue 07/06/22

20

£0.00

      Finalizing the transport

2 days

Wed 08/06/22

Thu 09/06/22

21

transport charges [1]

£500.00

      Milestone 3: Finalizing the transportation facilities for the guests

0 days

Thu 09/06/22

Thu 09/06/22

22

£0.00

   Music system

18 days

Wed 18/05/22

Fri 10/06/22

£120.00

      Selecting the right music system

1 day

Fri 10/06/22

Fri 10/06/22

23

£0.00

      contacting the rental services for music systems

1 day

Fri 10/06/22

Fri 10/06/22

23

Music system

£120.00

      selection of songs to be played at the party

1 day

Wed 18/05/22

Wed 18/05/22

2

£0.00

      Milestone 4: Finalized Music Systems for the party

0 days

Thu 09/06/22

Thu 09/06/22

23,27

£0.00

   DJ/Artiste

1 day

Fri 10/06/22

Fri 10/06/22

£400.00

      Contacting DJ booking services for birthday party

1 day

Fri 10/06/22

Fri 10/06/22

28

£0.00

      negotiating the cost of the DJ for the project

1 day

Fri 10/06/22

Fri 10/06/22

28

£0.00

      finalizing the DJ for the party

1 day

Fri 10/06/22

Fri 10/06/22

28

DJ

£400.00

      Milestone 5: Finalizing the Artists for the event

0 days

Fri 10/06/22

Fri 10/06/22

32

£0.00

   Staffs

5 days

Mon 13/06/22

Fri 17/06/22

£720.00

      contacting to the venue manager for the staffs

1 day

Mon 13/06/22

Mon 13/06/22

33

£0.00

      selecting the number of staffs for the event

1 day

Tue 14/06/22

Tue 14/06/22

35

venue manager

£400.00

      selecting door staff

1 day

Wed 15/06/22

Wed 15/06/22

35

staffs

£80.00

      selecting floor staffs

1 day

Thu 16/06/22

Thu 16/06/22

35

staffs

£80.00

      selecting technicians

1 day

Fri 17/06/22

Fri 17/06/22

35

staffs

£80.00

      Selecting food delivery staffs

1 day

Tue 14/06/22

Tue 14/06/22

35

staffs

£80.00

      Milestone 6: Completion of the Staff selection for the event

0 days

Tue 14/06/22

Tue 14/06/22

40

£0.00

   Food and drink

23 days

Wed 18/05/22

Fri 17/06/22

£900.00

      research for suitable catering services

1 day

Wed 15/06/22

Wed 15/06/22

41

£0.00

      selection and preparation of menu for the event

1 day

Wed 15/06/22

Wed 15/06/22

2,41

£0.00

      determining the number of heads

1 day

Wed 18/05/22

Wed 18/05/22

2

£0.00

      selection of beverages

1 day

Thu 16/06/22

Thu 16/06/22

44

£0.00

      selection of drinks

1 day

Fri 17/06/22

Fri 17/06/22

44,46

catering services [1],venue manager

£900.00

      Milestone 7: completed planning for the event

0 days

Fri 17/06/22

Fri 17/06/22

47

£0.00

Gantt Chart For The Plan

Gantt Chart For The Plan 

Figure 2: Gantt Chart For The Plan

Cite This Work

To export a reference to this article please select a referencing stye below:

My Assignment Help. (2022). Surprise Birthday Party Planning - Essay, Project Plan, And Gantt Chart.. Retrieved from https://myassignmenthelp.com/free-samples/mg2130-project-management/resources-and-people-for-the-organization-file-A1E7D69.html.

"Surprise Birthday Party Planning - Essay, Project Plan, And Gantt Chart.." My Assignment Help, 2022, https://myassignmenthelp.com/free-samples/mg2130-project-management/resources-and-people-for-the-organization-file-A1E7D69.html.

My Assignment Help (2022) Surprise Birthday Party Planning - Essay, Project Plan, And Gantt Chart. [Online]. Available from: https://myassignmenthelp.com/free-samples/mg2130-project-management/resources-and-people-for-the-organization-file-A1E7D69.html
[Accessed 15 July 2024].

My Assignment Help. 'Surprise Birthday Party Planning - Essay, Project Plan, And Gantt Chart.' (My Assignment Help, 2022) <https://myassignmenthelp.com/free-samples/mg2130-project-management/resources-and-people-for-the-organization-file-A1E7D69.html> accessed 15 July 2024.

My Assignment Help. Surprise Birthday Party Planning - Essay, Project Plan, And Gantt Chart. [Internet]. My Assignment Help. 2022 [cited 15 July 2024]. Available from: https://myassignmenthelp.com/free-samples/mg2130-project-management/resources-and-people-for-the-organization-file-A1E7D69.html.

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