A surprised birthday is planned to be executed on the 18th of June, 2022 from 8.00 pm until 11.00 pm. The following project plan shall help in determining the overall requirement of resources and people for the organization, and help in determining an approximate cost required for the event. The following is the Plan and figure 2 is the Gantt Chart Showing the Critical path in the project.
|
Task Name |
Duration |
Start |
Finish |
Predecessors |
Resource Names |
Cost |
|
Surprise Birthday Party Planning on 18th June |
24 days |
Tue 17/05/22 |
Fri 17/06/22 |
£3,490.00 |
||
|
Preparing the list of Guests |
1 day |
Tue 17/05/22 |
Tue 17/05/22 |
£0.00 |
||
|
The Venue |
10 days |
Wed 18/05/22 |
Tue 31/05/22 |
£850.00 |
||
|
Secure the Venue |
6 days |
Wed 18/05/22 |
Wed 25/05/22 |
£700.00 |
||
|
research suitable venues |
2 days |
Wed 18/05/22 |
Thu 19/05/22 |
2 |
£0.00 |
|
|
contacting venues |
2 days |
Fri 20/05/22 |
Mon 23/05/22 |
5 |
£0.00 |
|
|
Book venue |
1 day |
Tue 24/05/22 |
Tue 24/05/22 |
6 |
£0.00 |
|
|
Pay for venue |
1 day |
Wed 25/05/22 |
Wed 25/05/22 |
7 |
venue [1] |
£700.00 |
|
Milestone 1: Finalized the Venue for the Party |
0 days |
Wed 25/05/22 |
Wed 25/05/22 |
8 |
£0.00 |
|
|
Preparing the venue |
4 days |
Thu 26/05/22 |
Tue 31/05/22 |
£150.00 |
||
|
set out chairs and tables |
1 day |
Thu 26/05/22 |
Thu 26/05/22 |
8 |
£0.00 |
|
|
setting up music systems |
1 day |
Fri 27/05/22 |
Fri 27/05/22 |
11 |
£0.00 |
|
|
putting up decorations |
1 day |
Mon 30/05/22 |
Mon 30/05/22 |
12 |
Decorations [1] |
£50.00 |
|
setting up tables |
1 day |
Tue 31/05/22 |
Tue 31/05/22 |
13 |
Chairs and Table [1] |
£100.00 |
|
Milestone 2: completed the selection and preparation of the venue |
0 days |
Tue 31/05/22 |
Tue 31/05/22 |
14 |
£0.00 |
|
|
Transport for guests |
7 days |
Wed 01/06/22 |
Thu 09/06/22 |
£500.00 |
||
|
Determining the number of guests travelling in private and public transports |
1 day |
Wed 01/06/22 |
Wed 01/06/22 |
15 |
£0.00 |
|
|
listing the names of people who need transport facilities |
1 day |
Thu 02/06/22 |
Thu 02/06/22 |
17 |
£0.00 |
|
|
selecting their pick up and drop locations |
1 day |
Fri 03/06/22 |
Fri 03/06/22 |
18 |
£0.00 |
|
|
contacting travel agency or car service company |
1 day |
Mon 06/06/22 |
Mon 06/06/22 |
19 |
£0.00 |
|
|
negotiating the price of the car or the vehicles selected for transport |
1 day |
Tue 07/06/22 |
Tue 07/06/22 |
20 |
£0.00 |
|
|
Finalizing the transport |
2 days |
Wed 08/06/22 |
Thu 09/06/22 |
21 |
transport charges [1] |
£500.00 |
|
Milestone 3: Finalizing the transportation facilities for the guests |
0 days |
Thu 09/06/22 |
Thu 09/06/22 |
22 |
£0.00 |
|
|
Music system |
18 days |
Wed 18/05/22 |
Fri 10/06/22 |
£120.00 |
||
|
Selecting the right music system |
1 day |
Fri 10/06/22 |
Fri 10/06/22 |
23 |
£0.00 |
|
|
contacting the rental services for music systems |
1 day |
Fri 10/06/22 |
Fri 10/06/22 |
23 |
Music system |
£120.00 |
|
selection of songs to be played at the party |
1 day |
Wed 18/05/22 |
Wed 18/05/22 |
2 |
£0.00 |
|
|
Milestone 4: Finalized Music Systems for the party |
0 days |
Thu 09/06/22 |
Thu 09/06/22 |
23,27 |
£0.00 |
|
|
DJ/Artiste |
1 day |
Fri 10/06/22 |
Fri 10/06/22 |
£400.00 |
||
|
Contacting DJ booking services for birthday party |
1 day |
Fri 10/06/22 |
Fri 10/06/22 |
28 |
£0.00 |
|
|
negotiating the cost of the DJ for the project |
1 day |
Fri 10/06/22 |
Fri 10/06/22 |
28 |
£0.00 |
|
|
finalizing the DJ for the party |
1 day |
Fri 10/06/22 |
Fri 10/06/22 |
28 |
DJ |
£400.00 |
|
Milestone 5: Finalizing the Artists for the event |
0 days |
Fri 10/06/22 |
Fri 10/06/22 |
32 |
£0.00 |
|
|
Staffs |
5 days |
Mon 13/06/22 |
Fri 17/06/22 |
£720.00 |
||
|
contacting to the venue manager for the staffs |
1 day |
Mon 13/06/22 |
Mon 13/06/22 |
33 |
£0.00 |
|
|
selecting the number of staffs for the event |
1 day |
Tue 14/06/22 |
Tue 14/06/22 |
35 |
venue manager |
£400.00 |
|
selecting door staff |
1 day |
Wed 15/06/22 |
Wed 15/06/22 |
35 |
staffs |
£80.00 |
|
selecting floor staffs |
1 day |
Thu 16/06/22 |
Thu 16/06/22 |
35 |
staffs |
£80.00 |
|
selecting technicians |
1 day |
Fri 17/06/22 |
Fri 17/06/22 |
35 |
staffs |
£80.00 |
|
Selecting food delivery staffs |
1 day |
Tue 14/06/22 |
Tue 14/06/22 |
35 |
staffs |
£80.00 |
|
Milestone 6: Completion of the Staff selection for the event |
0 days |
Tue 14/06/22 |
Tue 14/06/22 |
40 |
£0.00 |
|
|
Food and drink |
23 days |
Wed 18/05/22 |
Fri 17/06/22 |
£900.00 |
||
|
research for suitable catering services |
1 day |
Wed 15/06/22 |
Wed 15/06/22 |
41 |
£0.00 |
|
|
selection and preparation of menu for the event |
1 day |
Wed 15/06/22 |
Wed 15/06/22 |
2,41 |
£0.00 |
|
|
determining the number of heads |
1 day |
Wed 18/05/22 |
Wed 18/05/22 |
2 |
£0.00 |
|
|
selection of beverages |
1 day |
Thu 16/06/22 |
Thu 16/06/22 |
44 |
£0.00 |
|
|
selection of drinks |
1 day |
Fri 17/06/22 |
Fri 17/06/22 |
44,46 |
catering services [1],venue manager |
£900.00 |
|
Milestone 7: completed planning for the event |
0 days |
Fri 17/06/22 |
Fri 17/06/22 |
47 |
£0.00 |
Figure 2: Gantt Chart For The Plan
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