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Project Plan

Discuss about the Project Management for Coffee House Launch.
 

The purpose of the project is to open a new Coffee house in Pleasantville. Further, the purpose of the project is to complete the development and launch of the coffee house within allocated time and recourse.

The Scopes of the Project are:

  • To expose ‘Dark Roast Java' to significant influencers and trendsetters;
  • To make the website dynamic while providing online sales facility;
  • To prepare the product with unique quality and superior tasting;
  • To make the interiors coffee-store design more upscale and relaxed;

The Objectives of the Project are:

  • To make the “Dark Roast Java” as the best coffee destination in Pleasantville;
  • To make £600,000 in first financial year, £750,000 in second financial year and £1 million sales in the third financial year;
  • To achieve a profit margin of 15% in the first year and 30% by the third year;
  • To actively participate in community, youth organization, local charities to become a vocal member;

The Key Stakeholders of the Project are:

  • Coffee House Stuffs;
  • Electrical, Plumbing, Construction staffs;
  • Architecture;
  • Legal and Marketing associate;
  • Sponsors/ Investors;
  • Tourists;
  • Pleasantville locals;
  • Dark Roast Java owners; 

For developing a detailed milestone of the building and launching a Coffee House at Pleasantville, the project administrator has specified the key activities of the project. Furthermore, along with the shareholder of the project, the project administrator has defined the key activities and sequenced them with the mandatory dependencies. The resource allocation and time estimation of the activities provided the duration of the project. The acceptance of the milestones is required for proceeding with the project.

Network Diagram of the Project

Figure 1: Network Diagram of the Project

(Created by Author) 

Task No

Task Name

1

Coffee House in Pleasantville

1.1.

   Developing the Marketing or Business Plan

1.2.

   Securing Funds

1.3.

   Securing Lease

1.4.

   Securing name License

1.5.

   Developing the market plan

1.6.

   Company types structuring

1.7.

   Investor Program Development

1.8.

   Attending the Coffee Fest

1.9.

   Health Department Investigation

1.10.

   Select and order furnishings

1.11.

   Site plans

1.12.

   Select construction contractor

1.13.

   Join Spec. Coffee Retailers

1.14.

   Select and order lighting

1.15.

   Create employee manual

1.16.

   Alliance with water company

1.17.

   Join Chamber of Commerce

1.18.

   Select cash registers system

1.19.

   Business license, etc.

1.20.

   Select paint contractor

1.21.

   Choose paint palette

1.22.

   Select and order flooring

1.23.

   Gift items, suppliers, order

1.24.

   Select pastry supplier

1.25.

   Select equipment supplier

1.26.

   Graphics/brochure design

1.27.

   Select confection suppliers

1.27.

   Select juice suppliers

1.28.

   Credit card companies

1.29.

   Create training program

1.30.

   Select music system

1.31.

   Install wireless Internet

1.32.

   Hire manager, baristas

1.33.

   Select business insurance

1.34.

   Design, print stationery

1.35.

   Pre-opening parties

1.36.

   GRAND OPENING

1.37.

   Achieve 700+ daily customers

WBS of Project

Figure 2: WBS of Project

(Created by Author)

Task No

Task Name

Cost

1

Coffee House in Pleasantville

$7,950.00

1.1.

   Developing the Marketing or Business Plan

$500.00

1.2.

   Securing Funds

$500.00

1.3.

   Securing Lease

$0.00

1.4.

   Securing name License

$0.00

1.5.

   Developing the market plan

$0.00

1.6.

   Company types structuring

$0.00

1.7.

   Investor Program Development

$0.00

1.8.

   Attending the Coffee Fest

$500.00

1.9.

   Health Dept

$0.00

1.10.

   Select and order furnishings

$0.00

1.11.

   Site plans

$0.00

1.12.

   Select construction contractor

$150.00

1.13.

   Join Spec. Coffee Retailers

$250.00

1.14.

   Select and order lighting

$0.00

1.15.

   Create employee manual

$0.00

1.16.

   Alliance with water company

$0.00

1.17.

   Join Chamber of Commerce

$250.00

1.18.

   Select cash registers system

$0.00

1.19.

   Business license, etc.

$300.00

1.20.

   Select paint contractor

$0.00

1.21.

   Choose paint palette

$0.00

1.22.

   Select and order flooring

$0.00

1.23.

   Gift items, suppliers, order

$0.00

1.24.

   Select pastry supplier

$0.00

1.25.

   Select equipment supplier

$0.00

1.26.

   Graphics/brochure design

$0.00

1.27.

   Select confection suppliers

$0.00

1.27.

   Select juice suppliers

$0.00

1.28.

   Credit card companies

$0.00

1.29.

   Create training program

$0.00

1.30.

   Select music system

$2,500.00

1.31.

   Install wireless Internet

$0.00

1.32.

   Hire manager, baristas

$0.00

1.33.

   Select business insurance

$0.00

1.34.

   Design, print stationery

$1,000.00

1.35.

   Pre-opening parties

$1,000.00

1.36.

   GRAND OPENING

$1,000.00

1.37.

   Achieve 700+ daily customers

$0.00

Task Name

Start

Finish

Coffee House in Pleasantville

Sat 2/1/03

Sat 1/31/04

   Developing the Marketing or Business Plan

Sat 2/1/03

Wed 4/30/03

   Securing Funds

Thu 5/1/03

Tue 7/29/03

   Securing Lease

Thu 5/1/03

Mon 7/21/03

   Securing name License

Thu 5/1/03

Mon 7/21/03

   Developing the market plan

Thu 5/1/03

Mon 7/21/03

   Company types structuring

Tue 7/22/03

Fri 10/3/03

   Investor Program Development

Tue 7/22/03

Fri 10/3/03

   Attending the Coffee Fest

Tue 7/22/03

Thu 7/24/03

   Health Dept

Mon 10/6/03

Fri 12/19/03

   Select and order furnishings

Tue 7/22/03

Thu 9/4/03

   Site plans

Mon 10/6/03

Thu 12/4/03

   Select construction contractor

Fri 12/5/03

Tue 1/6/04

   Join Spec. Coffee Retailers

Thu 5/1/03

Thu 7/17/03

   Select and order lighting

Thu 5/1/03

Tue 7/1/03

   Create employee manual

Mon 10/6/03

Thu 12/4/03

   Alliance with water company

Fri 7/25/03

Wed 9/24/03

   Join Chamber of Commerce

Thu 9/25/03

Tue 11/25/03

   Select cash registers system

Wed 11/26/03

Mon 1/12/04

   Business license, etc.

Wed 7/2/03

Mon 8/18/03

   Select paint contractor

Tue 8/19/03

Fri 10/3/03

   Choose paint palette

Mon 10/6/03

Thu 11/20/03

   Select and order flooring

Fri 11/21/03

Wed 1/7/04

   Gift items, suppliers, order

Mon 10/6/03

Wed 11/5/03

   Select pastry supplier

Thu 11/6/03

Tue 12/23/03

   Select equipment supplier

Wed 12/24/03

Fri 1/23/04

   Graphics/brochure design

Thu 11/6/03

Tue 12/23/03

   Select confection suppliers

Thu 11/6/03

Tue 12/23/03

   Select juice suppliers

Tue 8/19/03

Fri 10/3/03

   Credit card companies

Tue 8/19/03

Fri 10/3/03

   Create training program

Tue 8/19/03

Fri 10/3/03

   Select music system

Mon 10/6/03

Wed 11/19/03

   Install wireless Internet

Fri 11/21/03

Tue 1/6/04

   Hire manager, baristas

Mon 10/6/03

Fri 12/19/03

   Select business insurance

Mon 10/6/03

Thu 10/23/03

   Design, print stationery

Thu 11/20/03

Mon 12/8/03

   Pre-opening parties

Tue 12/9/03

Tue 12/23/03

   GRAND OPENING

Fri 10/24/03

Mon 11/10/03

   Achieve 700+ daily customers

Tue 11/11/03

Wed 12/31/03

The project manager along involves in continuous monitoring of the planning and implementation of the undertaken project. The project administrator regularly follows the developed Gantt chart for keeping track with the development of the project. Furthermore, for the construction and opening of "Dark Roast Java," the project administrator will integrate the task into the manageable task. He will further evaluate every task while identifying the potential risk involved with it. For ensuring the quality and regular progress of the project, the project administrator will communicate with the different employees on a verbal and written mode of communication. Regular auditing of the budgeting cost allows the project administrator to control the total cost of the project and complete the construction and opening within provided resources. 

The maintenance of the project record is essential for ensuring the successful implementation of the undertaken taken within allocated time and resources. In this particular project for the launch of ‘Dark Roast Java’ coffee house, detailed documentation of the progress report have been maintained in both hardcopy and softcopy. Further, for recording the financial report, reports of different activities identified in the project are maintained and kept for verification and review. The softcopy of the documentation and report are shared with the key stakeholder of the project once a week. 

In this particular project of launching ‘Dark Roast Java' coffee house, the project manager, and project administrator are responsible for the keeping the records and project report.

Project Purpose, Scope, and Objective, key stakeholders

For maintaining the project report, the project manager collects the details of the project progress, expenditure, from the employees on a weekly basis. The soft copies of the report need to be maintained on a weekly basis, while the hard copies need to be sent to the stakeholder once every month. 

The project for launching the ‘Dark Roast Java' coffee house is for developing a new coffee house in Pleasantville. The project further aims at being the top coffee destination in Pleasantville. The objective of the project is to make the interior relaxing and increase its profit to £600,000 in the first financial year.

The project activities and deliverables have been completed according to the project scheduling and planning.  The completion of the Dark Roast Java has been completed on time, and grand opening of the coffee shop was made on 31st January 2004.

The significant highlight of the project is the location, and the architecture design of the coffee house will accommodate the high volume of customer and tourist throughout the year.

The project has been completed within the time. The reports and document of the project have been reviewed and verified by the shareholders. After the verification and review, the project sponsors have agreed to close the project. 

Performance against Objectives

The completion of the construction and interior designing of the Dark Roast Java was made to deliver the maximum level of relaxing environment and customer satisfaction. The architecture design of the coffee house was constructed to accommodate a large number of tourist and local customer throughout the year.

Performance against Outcomes

The project aimed at constructing a coffee house in Pleasantville that become the best in that area. The completion of the project was able to provide relaxing environment inside and the variety of products to the customer to gain customer satisfaction. Since the project closure was made after the grand opening of the store, the planned deliverables were met according to expectation.

The construction and launching of the Dark Roast Java have been done according to the planned procedure. The delivery of all the activities of the project was reviewed and verified with the regular interval to ensure the delivery of the planned outputs. Further the quality assurance program developed by the project manager assisted in meeting the expectation from the project.

Performance Against Schedule

The project manager has developed the detailed project scheduling with all the activities and deliverables of the project. The project manager has further reviewed the project with detailed PERT chart and analysis of the scheduling of the project. The regular review of the task schedule assisted in completing the project within allocated time.

Strategies for Milestone

Performance Against Budget

The project manager has produced a detailed budgeting of the project cost relating to every key activity and deliverables of the undertaken project. The regular cost analysis of the activities in the project allowed the project manager to complete the project within provided cost.

The recommendation for the project management are-

  • Regular risk analysis;
  • Risk identification;
  • Risk mitigation plan; 

The Quality Management Plan developed by the project manager and project administration has determined the success of the project. The Dark Roast Java authority and the project manager have focused on the understanding and delivering the need and satisfaction of the customer. The continuous enhancement has ensured the success and completion of the project within time. 

The waterfall lifecycle has been followed by the construction and opening of the Dark Roast Java coffee house project. The initial, planning and developed stage can be improved in this particular project with respect to the integrating the activities and monitoring them in detailed.

The recommendation for improving the launching of the ‘Dark Roast Java’ coffee house are-

  • The implementation of Cloud Based tools for the managing the project more efficiently;
  • Using more detailed scheduling list and Gantt chart;
  • Effective communication between the employees for detailed understanding;
  • Engaging experts with ensuring the quality of the project;

Project Staffs: For managing the activities of the staffs, all the contacts of the employees are reviewed and closed. Final payments are made to the employees and staffs working on the project. The projects staffs are made free of the current project to join the new project.

Issues Management: After the completion of the project, the issues remain in maintaining the internal staffs of the ‘Dark Roast Java’ in maintaining the standard of service and food. Furthermore, the training of the new employees and staff of the coffee house is no further the scope f the project.

Risk Management: The major element in the project management plan is to evaluate the risk after the completion of the project. After the project closure, managing the staff and evaluating the intended profit from the coffee house will be transferred to the major shareholder and authorities of Dark Roast Java.

Financial Management: In the case of the saving and exceeding of the financial funds of the project, the amount will be provided to the managerial authority of the ‘Dark Roast Java’. The information on earnings, sales and liabilities will be conducted by the authority and shareholders.

Asset Management: The management and authorities of Dark Roast Java review the resources used in the project. They also ensure that sufficient financial resource and the liquid asset is available for supporting the current positions and operations. Further, the management maintains the further record and turnover of the resources spent on the project.

Planning Tools

Record Management: The documentation of the project along with the progress report, auditing and legal documents are made into both hardcopy and softcopy for future use. The documents and hard copy are stored in a secure way by the project administration. Furthermore, the soft copies of the documents are backed up for future use. 

Post Project Responsibility: After the closure of the project, the project manager is not responsible for the further development of the coffee house. In a contrary, the management authorities of Dark Roast Java are responsible for ensuring managing the operational activities of the shop after the project closure.

The management of Dark Roast Java, sponsors, and shareholder of the project are satisfied with the final delivery of the project till the final opening of the shop. All the deliverables have been addressed within the scope of the project. After the detailed analysis and reviewing, the project has been considered to close. 

Gantt Chart

Figure 3: Gantt chart of the Project

(Created by Author)

For the launch of Dark Roast Java, various laws and legislation need to be followed by the completion of the project.

Dark Roast Java deals with the storing, processing, delivering, transporting, preparing of various food items including pastries, beverages, food items, chocolates and much more. The implementation of standard food legislation ensures the quality of the products while increasing customer satisfaction. WHS (Work Health and Safety Information), Ethical principles, anti-discrimination laws need to be followed during the project. 

References

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Dybå, T. and Dingsøyr, T., 2015, May. Agile project management: from self-managing teams to large-scale development. In 2015 IEEE/ACM 37th IEEE International Conference on Software Engineering (Vol. 2, pp. 945-946). IEEE.

Floricel, S., Bonneau, C., Aubry, M. and Sergi, V., 2014. Extending project management research: Insights from social theories. International Journal of Project Management, 32(7), pp.1091-1107.

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Identification of Milestones and Activities

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