Resource Planning For Worlducation

Provide an overview of the business and its strategic objectives and goals.

The organisation is Worlducation which is a start-up manufacture company which manufactures computers and tablets for the primary education students. This company has not a focus on the hardware they also has a concern to make software’s with the help of competitive team in the engagement of students education and develop their skills. The company was started in the year of 2016 and they sold moreover 35,000 tablets in 550 schools among 23 countries.

The company has a goal to change in the primary students learning procedure by implementing artificial intelligence which is able to make a change in learning need and create an optimal learning experience.

The organisation has an objective to provide a high quality based service and program in business community.

Describe the regulatory and legislative context of the business that relates to managing resources.

Regulatory and legislative context of the Worlducation business is relate to the policy and risk assessment of management. At first the risk of the organisation has to be identified and then it is required to take proper mitigation. The legislative context is also related to the different policies of organisation like external communitarian policy, internal communication policy, employee training and development policy, privacy policy of company, supplier policy, finance related policy etc.

Outline the specific objectives of the business unit/s that you are basing this project on.

E.g., business unit, project or department that requires these resources.

The business unit of the Worlducation company has some specific objectives in respective units. These are 

Financial objective: All finance transactions are being noted in the organisation finance authorisation policy.

Social objective:  The social policy is relate to make illiterate students in the world through the implementation of both hardware and software technology. 

Human resource objective: To support and the a managers who has a responsibility on selecting and recruitment. 

National objective: To see the world illiteracy free.

Strategic objective: To change the world without illiteracy by cheating the children learning procedure and enhances new technology in schools.

Resource 1

Which resource are you going to focus on for this project and which activity does it relate to?

Human resource

Activities 

The activities are related to being familiar in the time of selection and recruitment process.

Continuous support and guidance are always providing not to make any kind issues during the selection procedure.

Prepare a proper recruitment advertisement not and submit it to the manager of the company for approval.

Writing letter for successful candidates.

Forward the induction kit to new joiners so they can further start their next process.

Resource 2

Which resource are you going to focus on for this project and which activity does it relate to?

Employee training development resource

Managers are responsible to take the proper activity regarding the best way of approaching learning.

Encouraging the employees of Worlducation to use proper self-paced learning and asks for educational material.

Resource 3

Which resource are you going to focus on for this project and which activity does it relate to?

Recruitment policy and resource

To ensure the company by establishing the company attracts more

Employees for vacant position.

Describe the stakeholders you need to meet with to discuss the nature and level of resource planning for all three resources.

Why are these stakeholders part of the consultation process?

These may be separate stakeholders or the same ones for all three resources depending on the size and nature of the business

In the Worlducation company here both internal and external stakeholders are needed to run the business successfully. Company owners and all employees are conceding riled as company internal stakeholders. External stakeholders are considered as customer’s supplier’s community’s media investors of the company. Here the stakeholders are needed to meet the resource planning process where every stakeholder plays an important role in the organization. In the organization employees are also play a role in internal stakeholders where they have the maximum contribution to run the business .Here the employees are always invest their skills to produce new software for children learning process .Human resource are also in the internal stakeholders of the company with whom it can be discussed about how to improve the recruitment policy, what initiation can be taken for the awareness of more employees, how to improve the recruitment advertisement.

When is this meeting/s set for?

Provide the details of when and where this meeting/s is occurring

The meeting was held to develop the cloud based solution approved by board of directors where the customers of the company were able to access the software remotely on their personal device. 

What are the internal capabilities of the business in relation to the resourcing requirements?

To Determine the business internal capacity of resource swot analysis has been done where the swot stands for business strength, weakness, opportunities and threat of the organization. By enhancing a powerful human resource management, by justifying a clear financial section and prepare a good technical capacity based team are the internal capabilities resource requirements.

What are the external resourcing requirements?

Outline any supplier or purchasing considerations, budget or anything else relevant to obtaining quotations here.

The external resources requirement is budget and suppliers of the company where budget is based on its alignment and criticality of resources. Suppliers selecting and appointment them in the company are also considered as external resource.

Provide an outline of the agenda / main discussion points for this meeting/s.

Copy and paste this row if you are having more than one meeting and fill one out for each meeting.

1) The main agenda of the cloud based meeting is to increase the sales of the company for the purpose of increment of donations for needy classrooms.

2) To strength the skills of company employees for give a better support to all the customers.

Summarise the outcomes of the meeting/s.

Include any decisions that were made and next steps.

Copy and paste this row if you are having more than one meeting and fill one out for each meeting.

As an outcome of the meeting three different activities have done to success two different objectives.

Creation of online product, live demonstration arrangement and reward based school program are done to success the first objective.

Organise school visit programs, sponsorship program to develop personal skills and use of new products by train sales staff are the second objective outcome.

Resource Plan 1

Description of resource bid.

Human resource

Options.

Outline suitable options that may suit

Legal consultant

 management system

Special resource manager including HR manager, ICT manager, CFO.

Colleagues who are actually working on that particular project.

Budget and costs.

Outline the total budget and provide a breakdown of the costs associated with this resource

$250,000

What are the timelines for identifying suitable resources and the acquisition of this resource?

12  weeks

Explain how the resource will be obtained/purchased following policy and procedures.

The following policy and procedures are given below

The new position vacancy after drafted forwarded to the HR team if it is approved by the CEO of the company.

A written letter will prepare for the new joiners.

HR manager is responsible to ensure the necessary documentation of new joiners.

An induction kit is forwarded to the new employees who is also under the procedure.

The human resource department also take the advertisement about placement and monitor all the applications.

Explain the approval process for this resource.

While commencing the recruitment process responsible manager has to be get approval from board of delighted authority or chief executive officer (CEO).After commencing the recruitment process the employees who meet their eligibility criteria get an offer letter authorised by an appropriate manager and its the approval is sent to the HR department. 

Resource monitoring usage system

Develop a monitoring system that can be used to monitor the usage and success of this resource in meeting business or project objectives.

Establish a measurable Key Performance Indicators (KPI).

Show how you approached establishing the KPI in a mathematical way using problem-solving.

List ways to monitor the KPI including a timeframe for evaluation.

Develop a formal policy and procedure document and attach to this section (note you can develop just one Resource Usage Policy with different sections for all three resources if you would like to do it this way).

Monitoring of resourse system 

The usage of needs of human resource can be monitored by implementing the resource needs throughout the Worlducation business efficiency and effectiveness where improvements are necessary.

The measurable key performance indicators of human resource are 

Training cost

Over time hours

Talent satisfaction 

Talent rating 

Employee turnover rate 

Over time hours helps to monitor the workload of all employees by tracking employees work flow, dedication flaw of work process  which can be determined through problem soloing.

To monitor the KPI there are few steps needed which are shown below 

Step 1 - To choose one or more than one measures which has a detect contribution for each objective

Step 2- To make sure about the measure which will meet as good criteria of KPI.

Step 3-  To assign individual responsibility of each and every KPI 

Step 4- Monitor and report about the KPI.

Human resource formal policy 

Managers have to be always careful about the their key performance and selection of candidates are required based on their skills, qualifications and experience as per policy.

After the vacancy has been released on new position it is required to forward the authorised board or CEO for approval.

To promote an employee for any vacant position authorised appointment needed to send human resource approval and HR has to approve this after checking the Essential requirements of that employee.

For any vacancy a offer letter has to be send a qualified participant and after received the candidate signed letter HR department has to notify other unsuccessful candidates.

Potential risks

Planned Response

Risk associated with the acquisition or implementation of the resource

How will you mitigate the risk?

Training and development

· Give the opportunities for employees to grow up their training and skills.

· Develop the incorporate skills for regular appraisal process.

· Encourage the employees learning to set a weekly learn procedure.

Regulatory and compliance

· To understand about the international labour law and follow the required principles.

· Audit in a regular basis to ensure employees are in these laws.

· Report on the finance quarterly.

Resource Plan 2

Description of resource bid.

Physical resource

It includes the hardware and software equipment, transport and all facilities.

Options.

Outline suitable options that may suit

Manufacturing equipment office equipment, land of the company, services (cleaning, lighting, security) are physical resources.

Budget and costs.

Outline the total budget and provide a break down of the costs associated with this resource

Total budget= $360,000

$180,000+$80,000+$100000= $360,000

(Sales manager resource cost=$180,000

Sales manager resource cost= $80,000

Sales consultant = $100000

What are the timelines for identifying suitable resources and the acquisition of this resource?

Project background information and the activities against the company objectives helps to identify the physical reseach.

Consulting with the marketing manager and team also used to identify the physical resources of the company .

Explain how the resource will be obtained/purchased following policy and procedures.

To support the company mission, strategic objective and mandate.

Allocate the physical resources for the use of company employees and make a proper management.

Reallocate the physical sources as deemed necessity to meet the change and priority.

Explain the approval process for this resource.

The timeline needed for the proposal of process at least one year from the date of initial proposal received by board staff.

Review the appropriate documents through offline or online (in the covid-19 pandemic situation)for the approval.

Attend the upcoming informal information season.

Attend the board meeting to observe the decision approved by board authority.

Resource monitoring usage system

Develop a monitoring system that can be used to monitor the usage and success of this resource in meeting business or project objectives.

Establish a measurable Key Performance Indicators (KPI).

Show how you approached establishing the KPI in a mathematical way using problem-solving.

List ways to monitor the KPI including a timeframe for evaluation.

Develop a formal policy and procedure document and attach to this section (note you can develop just one Resource Usage Policy with different sections for all three resources if you would like to do it this way).

To make sure about the physical resource allocated to the company. 

KPI 

Technology 

Transportation 

Finance

Academic 

Employee

Approached establishing 

By the increment of technology, social media engagement, transportation related to develop the company advertisement employee engagement are used for establishment.

KPI monitoring 

Identifying the objectives which have a direct contribution in the company. 

Meeting of good criteria 

Monitor the KPI by tracking the necessities.

Potential risks

Planned Response

Risk associated with the acquisition or implementation of the resource

How will you mitigate the risk?

Theft of documents

By the implementation of clear desk policy which make sure all desks are cleared and documents are put away after competition of work.

Prevent the visit of unaccounted persons.

Social engineering

Combatting the social engineering to make the protection.

Raising awareness among all employees of the company.

Resource Plan 3

Description of resource bid.

Digital resources

Options.

Outline suitable options that may suit

Colour scheme of the company, corporate image, copyright legislation company logo.

Budget and costs.

Outline the total budget and provide a break down of the costs associated with this resource

$ 400,000

What are the timelines for identifying suitable resources and the acquisition of this resource?

Hiring for key skills of digital professionals including technical skills like coding graphic design.

By implementing digital marketing jargon.

To know about the syndrome related to digital knowledge.

Explain how the resource will be obtained/purchased following policy and procedures.

To maximise the accessibility of digital material. For the purposes of this Policy, "accessible" implies that a person with a disability can receive the same information, interact in the same manner, and access the same services as a person without a disability in an equally effective and integrated manner, with substantially equivalent ease of use.

Explain the approval process for this resource.

The timeline needed for the proposal of process at least one year from the date of initial proposal received by board staff.

Review the appropriate documents through offline or online (in the covid-19 pandemic situation) for the approval.

Attend the upcoming informal information season.

Attend the board meeting to observe the decision approved by board authority.

Resource monitoring usage system

Develop a monitoring system that can be used to monitor the usage and success of this resource in meeting business or project objectives.

Establish a measurable Key Performance Indicators (KPI).

Show how you approached establishing the KPI in a mathematical way using problem-solving.

List ways to monitor the KPI including a timeframe for evaluation.

Develop a formal policy and procedure document and attach to this section (note you can develop just one Resource Usage Policy with different sections for all three resources if you would like to do it this way).

Monitoring of digital resources is particularly hazardous and difficult to combat. This is due to the fact that they target people who work on infrastructure outside of the corporate environment. Even if a company does not have an official brand presence in one channel, it is necessary to constantly monitor and secure its digital footprint across all channels.

Digital resource KPI are

Software technology

Soft skills

Hardware equipment.

To develop the policy of digital resource

Identify the need, gather information, draft policy, consult with other stakeholders are needed.

Potential risks

Planned Response

Risk associated with the acquisition or implementation of the resource

How will you mitigate the risk?

Tracing risk

To implement the statement of work in digital platform.

Toxic team members

To identify the toxic behaviour and warn about it help to mitigate this problem.

Resource 1 acquisition

Summarise the process you went through to receive quotations for this resource.

Approximately $ 250,000 quotations are needed for the resource purpose of HR management.

Organisational compliance

How did you adhere to your organisational procurement policy and procedures when receiving quotations?

The organisational procurement law includes Wolrducations social media and network policy .Local law about concerning internet use  and privacy of data.

Timelines

How did you meet the timelines you planned for?

To meet the timelines at first monitoring and control the project timeline and divided works in all employees.

Quotations

List the suppliers/vendors you received quotations from

Attach these quotations to this section of your portfolio

Supplier 1- products and service provide

Supplier 2- products and service provide

Supplier 3- products and service provide

Supplier preference and recommendation

Which supplier do you prefer and why? Summarise your reasons here.

Develop an email outlining your recommendations to the relevant manager and attach this.

Supplier 1 has to be chosen.

Reason behind choose

Ideal lead time, good reputation, strong security, ideal business type and return policy of devices.

Describe how you arranged the delivery / receival of the resource and the processes followed for allocation.

Attach any evidence here as part of the process E.g., emails / receipts or delivery documentation, internal communication to staff.

If using the case study you don’t actually need to purchase and receive the resource but you can make assumptions and develop emails or internal communications about allocation as part of the simulation.

Delivery process would conduct through online after sending a confirmation message in email.

Resource 2 acquisition

Summarise the process you went through to receive quotations for this resource.

Approximately $ 100000 is needed for the physical resource purpose.

Organisational compliance

How did you adhere to your organisational procurement policy and procedures when receiving quotations?

Organisational procurement policy is adhered to use of business credit card and the review is conducted through finance authorisation. New supplier payment policy should be adhered by reviewing the payment once quarter.

Timelines

How did you meet the timelines you planned for?

To meet the timeline for this project a realistic timeline was created where it clearly seen what will be the next step of the project and when it is required to deal.

Quotations

List the suppliers/vendors you received quotations from

Attach these quotations to this section of your portfolio

Supplier 1 – Production equipment

Supplier 2 Production equipment

Supplier 3 Production equipment

Supplier preference and recommendation

Which supplier do you prefer and why? Summarise your reasons here.

Develop an email outlining your recommendations to the relevant manager and attach this.

Supplier preference

Supplier 2 has been preferred for the underlined reasons like

Business name of the supplier, its location, years of supplier trading and return policy.

Recommendation

Trade checked supplier has to be appointed and good delivery service provider supplier should be recommended.

Describe how you arranged the delivery / receival of the resource and the processes followed for allocation.

Attach any evidence here as part of the process E.g., emails / receipts or delivery documentation, internal communication to staff.

If using the case study you don’t actually need to purchase and receive the resource but you can make assumptions and develop emails or internal communications about allocation as part of the simulation.

The receival of products can be outlined after receiving a confirmation mail.

Resource 3 acquisition

Summarise the process you went through to receive quotations for this resource.

The quotations can be done through after identifying the digital resources and the estimated quotation is around $ 100,000 for online demonstration platform.

Organisational compliance

How did you adhere to your organisational procurement policy and procedures when receiving quotations?

To adhere the social media policy it could be implemented by enterprise social network where the social media platform only used to collaborate by groups and community, not for personal use during work hour.

Timelines

How did you meet the timelines you planned for?

To meet the timeline a horizontal chart was created where the competition time and employee work division and required time to complete the work was written

Quotations

List the suppliers/vendors you received quotations from

Attach these quotations to this section of your portfolio

Supplier 1 Online demonstration platform

Supplier 2 Online demonstration platform

Supplier 3 Online demonstration platform

Supplier preference and recommendation

Which supplier do you prefer and why? Summarise your reasons here.

Develop an email outlining your recommendations to the relevant manager and attach this.

Supplier preference

Supplier 3 has been preferred for the underlined reasons like

Business name of the supplier, its location, years of supplier trading and return policy.

Recommendation

Trade checked supplier has to be appointed and good delivery service provider supplier should be recommended.

Describe how you arranged the delivery / receival of the resource and the processes followed for allocation.

Attach any evidence here as part of the process E.g., emails / receipts or delivery documentation, internal communication to staff.

If using the case study you don’t actually need to purchase and receive the resource but you can make assumptions and develop emails or internal communications about allocation as part of the simulation.

As the supply is about to online demonstration platform so there is an approval email received to conduct the business through online platform.

Resource 1 evaluation

Provide an overview of the level of performance of the resource according to the data reviewed.

According to the data review the Human resource can be evaluated by its high level of performance where the HR team meted their organisation goal by evaluating, motivation, developing work structure and time management.

Has the resource been used in line with the product specifications and product/service standards?

Yes, the resource has been used as per product specification and services.

How has the resource usage been used according to the budget for this resource? Were there any budget overruns? Explain reasons if this was the case.

The resource has been used within the budget allocated to the Worlducation company and there no overrun has occurred during the project.

Suggest improvements to work practices that could increase efficiency of this resource.

Improvements would be done through following processes like improve hiring process, educate employees, utilize HR software, work on the base of reward program.

Does a corrective action need to be taken in relation to this resource? If yes, summarise this here and then implement it. Attach evidence of this implementation in this section.  

Note: There only needs to be one corrective action taken for one resource. Write NA here if you have taken this for another resource.

NA

Resource 2 evaluation

Provide an overview of the level of performance of the resource according to the data reviewed.

From the data review about physical resource a good performance has been seen.

Has the resource been used in line with the product specifications and product/service standards?

Yes the resource has been used in line with the specification of products.

How has the resource usage been used according to the budget for this resource? Were there any budget overruns? Explain reasons if this was the case.

No, there would not happen any overruns where the usage of resource has been done within budget.

Suggest improvements to work practices that could increase efficiency of this resource.

No improvements could be suggested as service quality was overall good and satisfied.

Does a corrective action need to be taken in relation to this resource? If yes, summarise this here and then implement it. Attach evidence of this implementation in this section.  

Note: There only needs to be one corrective action taken for one resource. Write NA here if you have taken this for another resource.

NA

Resource 3 evaluation

Provide an overview of the level of performance of the resource according to the data reviewed.

The overview is related to the good level of performance about digital resources.

Has the resource been used in line with the product specifications and product/service standards?

Yes the in line resource has been done for product specifications.

How has the resource usage been used according to the budget for this resource? Were there any budget overruns? Explain reasons if this was the case.

The resource usage has been done according to the budget.

Suggest improvements to work practices that could increase efficiency of this resource.

Improvements can be done by enhancing more employees who has enough soft skill and also by improving to implement new technology in children learning.

Does a corrective action need to be taken in relation to this resource? If yes, summarise this here and then implement it. Attach evidence of this implementation in this section.  

Note: There only needs to be one corrective action taken for one resource. Write NA here if you have taken this for another resource.

NA