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Questions:
1. How would UNICEF Child Care go about developing its information systems?
 
2. Justify your choice of your selected approach tosystems development.
 
Task 2:
 
Systems Requirements
 
1. What are the primary functional requirements for the system in the case study? 
 
2. What are the non-functional requirements for the system in the case study? Discuss your Project Cost Benefit Analysis. 
 
3. Provide an excel spread sheet with details in a Project Cost Benefit Analysis

Answer:
Introduction

The aim of this report is to emphasize on the system requirements needed for the effective and efficient flow of the operational activities within the UNICEF  Child Care. I have been a governing sector under the leadership of John Smith that is located at Sydney, which is responsible for the child caring between the ages six week to thirteen weeks. The objectives for the system development for UNICEF can be listed as:

  • To identify the responsibilities of the system
  • To investigate the system requirements and document them in this report
  • To minimize the impact of problems identified in the traditional activities of the UNICEF
  • To enhance the facilities for the organization and the customers
  • To deliver the investigation in a feasible manner
Approach to Systems Development

Agile methodology will be applicable in the delivery of the proposed system within the existing system of the UNICEF, as it will be emphasizing on the people despite of the roles they are playing in the development. It is best suited for the implementation of software and promoting the improvement and change in the existing system. The developed system will need redefining and improving the systems with the passage of time.

Systems Requirements
Functional Requirements
  • There should be effective user interface for the users in manner to be easily applicable and understandable by them
  • It should allow cloud storage in manner to access the data or information 24*7 and allowing restrictions at different levels for the data access
  • A database management system will be needed for handling the data being collected and shared for the operational activities
  • HR management system and ERP system will be helpful in empowering the automated service for the payment and notification sending 
 
Non – Functional requirements
  • The system should be easy to understand and accessible by the individuals
  • Scalability is the major factor that will emphasize on the data storage
  • Flexibility is another concern for the all five centers and management of the operational activities within them
  • Security of the data or information is another concern for the data or information being collected in the database and shared among the different centers
Project Cost Benefit Analysis

As per the data provided in the case study:

Cost-Benefit - INPUT VALUES

 

 

 

Hardware

 $         45,000.00

Software

 $         35,000.00

Development team salaries

 $         25,000.00

Training

 $         20,000.00

Total Development Cost

 $       125,000.00

 

 

Hardware

 $           3,000.00

Software

 $           4,000.00

Operational Labor

 $           5,000.00

Total Operational Cost

 $         12,000.00

 

 

Approximate salary savings

 $         54,000.00

Reduced operating cost

 $         60,000.00

Total Benefit

 $       114,000.00

 

 

Discount Rate Used

6.00%

Table 1: Input values for the Cost Benefits

(Source: Created by Author) 

Following data was revealed performing the cost benefit analysis:

Project Cost-Benefit Analysis

 

 

 

 

 

 

 

 

Analysis Variables:

.

 

 

 

 

 

 

 

 

 

 

 

 

Discount Rate Used

6.00%

 

 

 

 

 

 

 

Annual Benefits

 $   114,000.00

 

 

 

 

 

 

 

Annual Operational Costs

 $     12,000.00

 

 

 

 

 

 

 

One-Time Development Cost

 $   125,000.00

 

 

 

 

 

 

 

 

 

 

 

Year of Project

 

 

 

 

 

0

1

2

3

4

5

TOTALS

 

 

 

 

 

 

 

 

 

Economic Benefit

 

$0.00

 $ 114,000.00

 $ 114,000.00

 $    114,000.00

 $  114,000.00

 $    114,000.00

 

Discount Rate

 

1.0000

0.9434

0.8900

0.8396

0.7921

0.7473

 

PV of Benefits

 

$0.00

$107,547.17

$101,459.59

$95,716.60

$90,298.68

$85,187.43

 

 

 

 

 

 

 

 

 

 

NPV of all BENEFITS

 

$0.00

 $ 107,547.17

 $ 209,006.76

 $    304,723.36

 $  395,022.04

 $    480,209.47

 $     480,209.47

 

 

 

 

 

 

 

 

 

One-Time COSTS

 

1,25,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Recurring Costs

 

$0.00

 $  (12,000.00)

 $  (12,000.00)

 $     (12,000.00)

 $  (12,000.00)

 $     (12,000.00)

 

Discount Rate

 

1.0000

0.9434

0.8900

0.8396

0.7921

0.7473

 

PV of Recurring Costs

 

$0.00

 $  (11,320.75)

 $  (10,679.96)

 $     (10,075.43)

 $    (9,505.12)

 $       (8,967.10)

 

 

 

 

 

 

 

 

 

 

NPV of all COSTS

 

1,25,000

 $(136,320.75)

 $(147,000.71)

 $   (157,076.14)

 $ (166,581.27)

 $   (175,548.37)

 $    (175,548.37)

 

 

 

 

 

 

 

 

 

Overall NPV

 

 

 

 

 

 

 

 $     304,661.11

 

 

 

 

 

 

 

 

 

Overall ROI

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.7355

Break-even Analysis

 

 

 

 

 

 

 

 

Yearly NPV Cash FLOW

 

1,25,000

 $   96,226.42

 $   90,779.64

 $      85,641.17

 $   80,793.55

 $      76,220.33

 

Overall NPV Cash FLOW

 

1,25,000

 $  (28,773.58)

 $   62,006.05

 $    147,647.22

 $  228,440.77

 $    304,661.11

 

 

These data helped in identifying the

payback period for the proposed system: 

Project Schedule

Timeline, activities, resources, and predecessors can be listed in the following table:

WBS

Task Name

Duration

Start

Finish

Predecessors

Resource Names

1

Automated Cild Care system for UNICEF

205 days

Fri 4/13/18

Thu 1/24/19

 

 

1.1

Planning of the project

4 days

Fri 4/13/18

Wed 4/18/18

 

 

1.1.1

Complying with the existing business objectives

4 days

Fri 4/13/18

Wed 4/18/18

 

Business Analyst, Project Manager

1.2

Preparin businesses' blue print

41 days

Thu 4/19/18

Thu 6/14/18

 

 

1.2.1

Establishing ERP within Existing System

7 days

Thu 4/19/18

Fri 4/27/18

 

 

1.2.1.1

Implementing Payment System

3 days

Thu 4/19/18

Mon 4/23/18

3

IT Department, Applications Engineer, Project Consultant

1.2.1.2

Implemeting the system to notify Parents

4 days

Tue 4/24/18

Fri 4/27/18

6

IT Department

1.2.2

Project Execution

38 days

Tue 4/24/18

Thu 6/14/18

 

 

1.2.2.1

Executing setup for the Database

3 days

Tue 4/24/18

Thu 4/26/18

6

Database Admin

1.2.2.2

Hiring enough storage in the Cloud

10 days

Fri 4/27/18

Thu 5/10/18

9

Database Admin

1.2.2.3

Connecting the network between the five centres

35 days

Fri 4/27/18

Thu 6/14/18

6,9

IT Support Department, Network Admin

1.3

Transformation in the existing system of the Organization

61 days

Fri 5/11/18

Fri 8/3/18

 

 

1.3.1

ERP Application

61 days

Fri 5/11/18

Fri 8/3/18

 

 

1.3.1.1

exchange od information and data through the database

10 days

Fri 6/15/18

Thu 6/28/18

10,11

Business Analyst, Database Admin, Project Manager

1.3.1.2

Arrangement of the stocks at five different centers

23 days

Fri 5/11/18

Tue 6/12/18

10

Business Analyst

1.3.1.3

arrangement of the supplies

6 days

Fri 6/29/18

Fri 7/6/18

14

Business Analyst

1.3.1.4

Restoring resources for gathering information

20 days

Mon 7/9/18

Fri 8/3/18

16

Business Analyst, Project Manager

1.4

technical Preparation

77 days

Mon 8/6/18

Tue 11/20/18

 

 

1.4.1

Evaluating ERP Software

10 days

Mon 8/6/18

Fri 8/17/18

17

IT Evaluation Department

1.4.2

Setting up the infrastructure for the end users

23 days

Mon 8/20/18

Wed 9/19/18

19

IT Department, IT Evaluation Department

1.4.3

Data Migration to Production

10 days

Thu 9/20/18

Wed 10/3/18

20

IT Department, IT Support Department

1.4.4

Pre-Go-Live Operations

34 days

Thu 10/4/18

Tue 11/20/18

20,21

IT Department, IT Evaluation Department

1.5

Go-Live and Support

40 days

Wed 11/21/18

Tue 1/15/19

 

 

1.5.1

ERP Software Go-Live

22 days

Wed 11/21/18

Thu 12/20/18

22

IT Department, IT Evaluation Department

1.5.2

Providing System Support

12 days

Fri 12/21/18

Mon 1/7/19

24

IT Support Department

1.5.3

Providing Business Support

6 days

Tue 1/8/19

Tue 1/15/19

25

Business Analyst

1.6

Project Closure

205 days

Fri 4/13/18

Thu 1/24/19

 

 

1.6.1

Final Project Handover

7 days

Wed 1/16/19

Thu 1/24/19

24,25,26

Project Consultant, Project Manager

1.6.2

Preparing Documentation

5 days

Fri 4/13/18

Thu 4/19/18

 

 

1.6.3

Releasing Resource

13 days

Thu 4/19/18

Mon 5/7/18

 

Project Manager

Table 3: Timeline and schedule of the project

(Source: Created by Author)

 

Work Breakdown Structure 

The Gantt chart presented in the above report also presents the activities and sub-activities similar to that of the WBS chart as presented in the above. The alignment presented in the activity list of the above Gantt chart has been presented in the sub-activities as WBS.  

The goal of the system is to present an alternative solution for the parents to make payments and other operational activities using the developed system.

The scope of the project is to transform the payment system of the UICEF promoting easy and smooth flow for the UNICEF.

System Information Requirement Investigation Techniques

Stakeholder Involved in the Project 

Internal stakeholder:

  • Children
  • In-staff employees
  • Accountant
  • Management
  • IT department 

External stakeholders:

  • Government
  • Sponsors
  • Cloud Service Provider
  • Local communities
Investigation Techniques

Following are the Investigation techniques those could be applied for the identification of the system requirements needed for the development of the presented system:

Questionnaire: Questioning about the necessary scope, needs, and requirements of the customer can be helpful in delivering a feasible solution. It can be open ended, close ended or optional choices for the consumers.

Suggestion Valet: It will allow collection of innovative ideas and delivery of the project based on the additional innovation added by the customers providing suggestions.

Meetings: Face to face, meetings and eye contact is a helpful measure for getting the truth and desire of the individuals for the developed system emphasizing the betterment of life for them.

Social Media Pages: Social is one if the best platform for getting suggestions and responding to the stakeholders of the project.

Reflections and Conclusions

The above report concludes that the requirements of the system have been analysed in an effective and efficient manner and the presented data can be utilized for the development of the proposed system. It can be stated that three technologies such as cloud computing, ERP system, and HR management system will be helpful in delivering the scopes and objectives of the UNICEF as per the designed system. The above report emphasizes on the activities, sub-activities, milestones, and other activities those will needed to be delivered considering the proposed solutions for the new system. The above report also explains who the stakeholders are and how effectively communication can be led with them. It can be recommended that the perspective shown in the above report present the delivery of the operational activities in manner to provide an easy and alternative solution for the delivery of the objectives set for the UNICEF. The above presented model is an effective solution and complies with the business and organizational requirements of the UNICEF. 

 
References

Fachini, R.F., Esposto, K.F. and Camargo, V.C.B., 2018. A framework for development of advanced planning and scheduling (APS) systems in glass container industry. Journal of Manufacturing Technology Management.

Fischer-Pauzenberger, C., Maresch, I. and Schwaiger, W.S., REA-Semantic Teaching of integrated Enterprise Systems (iES).

Iinuma, B. and Klauss, E., 2017. Enterprise Resource Planning Systems 2017: 12 Frequently Asked Questions About Enterprise Resource Planning Systems.

Kumar, S. and Mishra, R.S., Identification and statistical analysis of performance parameters of it enabled supply chain management system.

Li, C.Z., Xu, X., Shen, G.Q., Fan, C., Li, X. and Hong, J., 2018. A model for simulating schedule risks in prefabrication housing production: A case study of six-day cycle assembly activities in Hong Kong. Journal of Cleaner Production, 185, pp.366-381.

Mutong’wa, S.M., Rodrigues, A.J. and Liyala, S., 2017. Enterprise resource planning systems and integrated financial management information system in Kenyan public sector: an assessment.

Orosz, I. and Orosz, T., 2017, October. Code reusability in cloud based ERP solutions. In Intelligent Engineering Systems (INES), 2017 IEEE 21st International Conference on (pp. 000193-000198). IEEE.

Swennen, M., 2018. Using event log knowledge to support operational excellence techniques (Doctoral dissertation).

Thompson, R.C., Olugbara, O.O. and Singh, A., 2018. Deriving critical success factors for implementation of enterprise resource planning systems in higher education institution. African Journal of Information Systems, 10(1).

Tipirishetty, M., Predictive process monitoring for Lead-to-Contract process optimization.

Cite This Work

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My Assignment Help. (2020). UNICEF Child Care Information System Development. Retrieved from https://myassignmenthelp.com/free-samples/coit-20248-information-systems-analysis-and-design-for-feasible-manner.

"UNICEF Child Care Information System Development." My Assignment Help, 2020, https://myassignmenthelp.com/free-samples/coit-20248-information-systems-analysis-and-design-for-feasible-manner.

My Assignment Help (2020) UNICEF Child Care Information System Development [Online]. Available from: https://myassignmenthelp.com/free-samples/coit-20248-information-systems-analysis-and-design-for-feasible-manner
[Accessed 12 June 2024].

My Assignment Help. 'UNICEF Child Care Information System Development' (My Assignment Help, 2020) <https://myassignmenthelp.com/free-samples/coit-20248-information-systems-analysis-and-design-for-feasible-manner> accessed 12 June 2024.

My Assignment Help. UNICEF Child Care Information System Development [Internet]. My Assignment Help. 2020 [cited 12 June 2024]. Available from: https://myassignmenthelp.com/free-samples/coit-20248-information-systems-analysis-and-design-for-feasible-manner.

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