Sponsors go online to the websites and look up bank details of ICF. They then go and make a payment via bank transfer to the ICF trust account. Some individuals chose to go to a branch and deposit money directly into the ICF account. After that the sponsors either call or email ICF to leave their details to get a receipt. Because of the OAGDS, ICF can issue tax-deductible receipts for donations to their overseas aid activities. Once the funds are received at the end of each week the accountant generate receipts manually for each individuals and organizations, and then either send to them via emails or Australia post
Each week, supplies such as food, medicine, medical equipment, etc.…are ordered by the admin staffs of ICF at the central office in Australia. Prior to ordering the supplies, the admin staffs in Australia rings around each branch to determine the existing stock levels and estimated number of supplies required each week. The stock level is mainly kept track of using paper based documents, which could be out of date at the time of query. Information about expense on medical treatment and other operations are kept on excel files in computers at the local offices.
Problems with the Current System
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