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COIT20248 Information Systems Analysis And Design

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Question:

Sponsors go online to the websites and look up bank details of ICF. They then go and make a payment via bank transfer to the ICF trust account. Some individuals chose to go to a branch and deposit money directly into the ICF account. After that the sponsors either call or email ICF to leave their details to get a receipt. Because of the OAGDS, ICF can issue tax-deductible receipts for donations to their overseas aid activities. Once the funds are received at the end of each week the accountant generate receipts manually for each individuals and organizations, and then either send to them via emails or Australia post

Each week, supplies such as food, medicine, medical equipment, etc.…are ordered by the admin staffs of ICF at the central office in Australia. Prior to ordering the supplies, the admin staffs in Australia rings around each branch to determine the existing stock levels and estimated number of supplies required each week. The stock level is mainly kept track of using paper based documents, which could be out of date at the time of query. Information about expense on medical treatment and other operations are kept on excel files in computers at the local offices.

Problems with the Current System

  1. Many admin staffs are required to manually process application forms and enrolling students to appropriate programs.
  2. Staff must be always available to answer phone calls and emails from sponsors to note their details for creating receipts.
  3. Wastage of supplies or lack of supplies often happens at different branches due to inaccurate stock levels.
  4. Statement on income (from donations) and expense could not be monitored effectively, and there is some duplication between paper and excel records.
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