Online Stud Farm Management System

Objective

Discuss about the Development Of A Software Of Stud Farms In Australia.

The project is about the development of a software or a system which can help in eliminating the challenges for the problems which are being faced by the stud farms in Australia. These stud farms are the local communities in New South Wales. The stud farms enroll for the breeding of studs as per international standards. With the above view, Globex Corporation has thought to develop a system named as OSFMS 'Online stud farm management system'. For developing the project Globex Corporation has selected Virtucon as their consultant. Virtucon is working as a consultant of Globex since many years. Globex has developed this project with him to sell the system to the prospective clients so that they can benefit from the system by obsoleting their manual entry register.

Virtucon has been handed over the responsibility to manage and develop this new OSFMS system. It is the Virtucon’s responsibility to deliver the project well within the time by consuming very fewer resources so that the project doesn't become too much expensive and with very less profit too. The project must have various features for the betterment of the system of booking for the breeding of studs.

Sl. No.	Features
1	By using the system, the owner of studs should be able to book the stud farm along with the stud manager.
2	By using the system, the owner should also be able to pay online and receive the receipt too.
3	By using this system, the owner should be able to book from his place of choice, later he may contact they start from personally for developing the further plan of action.
4	This system should have the facility to choose the breeder feature.
5	The system shall also provide the financial support which is required for a financial transaction like the report should also generate the GST and BAS for further submission to the Government of Australia.
6	This system shall provide the facility of selecting the type of breeding, and provide the paternity certificate of the studs.
7	By using the system, the micro-chipping can be selected and the identification card for the foal can also be selected.
8	This system will provide the breed register with all sort of details which is required to be maintained by using the manual system by the stud farm managers.
9	Even this online system can act as a contract placement platform between the owner and the stud farm and in case of any cancellation of order the payment shall again go back to the place from where it was done automatically.
10	This system will also have mobile features so that the breeding history of any horse kept at the farm can be selected and reviewed at any moment of the time.

Team Member	Skills & Knowledge
Project Manager	The project manager shall have the skills of communication and leadership. The project manager should have the knowledge about this system development procedure for managing the project properly
Finance Manager	The finance manager shall have the skill of working in a team add an honest communication skill for communicating with all team members properly along with the knowledge of Finance so that the project can be controlled financially well due to a very narrow gap between the profit and the working capital requirement
Software Manager	A software manager should also have a very good communication skill so that the requirement that the deeds given by the stakeholders can be very well understood and considered for the development of the system (James, 2012). The software manager should have all the technical knowledge required for the development of an online software like this.

Team Member	Roles & Responsibilities
Project Manager	The project manager shall play the role of a perfect leader to handle the team and lead the project properly. The project manager has the responsibility of making the project success (Hills, Fox, Skitmore, Hon, & Fong, 2008). The project manager shall be held responsible for the success or the failure of the project. Hence the project manager shall be able to lead guide better and make the project team project both successful.
Finance Manager	The role of finance manager is to handle the project cost very well by maintaining less working capital requirement and producing more productive products. The finance manager shall collect, credit, and report everything related to the cost of the project (Half, 2018). The finance manager shall be held responsible for all the financial transactions which are going to be taken place in this project for the proper and smooth execution and heading over of the deliverables
Software Manager	This software manager shall play the role of development of the system by communicating with the team member. The software manager shall be held responsible for developing a user-friendly online software system which can be sold very easily to the client (Casselberry, 2008). The software manager should develop the system in such a way that the manual entry gets minimized to a single point only to minimize the chances of error.

Meeting	Location	Method to document	Mode of Communication	Location to store
Date	Place	Dear help about organizer and one Scribe. The organization organized the British and having the responsibility to communicate it to all these team members so that all come at the same time at the place for IP address of video conferencing. The nominated Scribe for the week shall be responsible to document the discussion and after that put up a paper as minutes of the meeting.	Face-to-face	All the documents shall be stored at a Central location which should be assessable to all the team members so that every point of discussion can be referred as and when required.
Date	Place		Video Conferencing
Date	Place		Face-to-face

Team Rules & Expectations

Previous Experience	There are various advantages of working in a team which has realized in my experience. The positive sides are, it helps in increasing the productivity of everyone, it also increases a collaboration and helps is doing brainstorming (Cubukcu, 2016). For a given set of the problem, it is always advisable to solve with two or more than two people, so that the solution can be achieved quickly. But at the same time, the working in a team can have a negative impact on the project deliverables. Team working can become negative if the communication between the team members is not clear so in place of solving a problem that problem itself becomes another problem and the chances of raising conflict increases. Maybe unit if any individual cannot make his or her own decisions they always need to refer to all the team members for taking a decision, hence the impulse time of taking a decision increases.
Overall Team Goal: Achieve Success with Honesty
Team Values	The team value for this project is as below: All the team members shall operate in a very transparent manner so that everyone in the team should know about others activity (Stoner, 2011) The team members shall be collaborative and always motivate the team working culture The team members shall be very much dedicated towards the requirement of the deliverables which as a part of the project, needed to be delivered to the client The team members shall always work as a team by showing respect for others and never take the decision alone before taking any decision one should consult at least with another team member to reach the same consensus
Code of Ethics	All the team members shall act as per the company's policy and procedures. All the team members shall respect each other and always painted transparency so that it can inspire trust among each other (Henkel, 2014). The team members shall not hide any fact from the stakeholders and this shall be our bed moto to behave ethically with this project. We as a team should set up an example so that others can follow us by behaving in the most ethical manner.
Rule & Expectations	As a part of the rules for our team members, all the members shall follow the professional code of conduct and behave accordingly at the workplace with all the stakeholders. All the decisions of the project shall be taken by discussing the team members do individual should take his or her own decisions and implemented with the project. All the team members should put their effort to minimize the chances of raising any conflict. All the team members shall always attend the meeting and in case of an emergency, they should inform other team member. All the members should equally contribute to the project for its success like in case offer software manager he should always put is best effort to develop the software will contribute in developing it for the project. Any team member should never discourage the careless work done by some other team paper in place they should always encourage others good work so that the recognition can be provided, this can always help in improving the motivation level of the team members and working in a team (Brandon, 2017).

Project Manager (Name of Student 1) ______________________
Finance Manager (Name of Student 2) ______________________
Software Manager (Name of Student 3) ______________________

Week No.	Organizer	Scribe
5	Project Manager	Finance Manager
6	Finance Manager	Software Manager
7	Software Manager	Project Manager

Few Facts	Few Assumptions	List of Questions
This system will help the accounting person by minimizing the manual work.	All the necessary resources as per the requirement shall be supplied by Globex Corporation for executing the project accept the hard-core project team of Virtucon	List of overall stakeholders are not known clearly, as it is required for finalization of the scope of work
The system will support both the type of clients the owner of the horse and the stud Farm Manager	All the financial support during the project overall duration self-provided by the Globex management	The responsibility Matrix for the purchasing of all the hardware is not known, health responsibility matrix is required to be finalized for the finalization of the scope of work
Virtucon to manage and develop the project for Globex Corporation	The system shall be a success and will help in developing more profit for the Globex Corporation	The method of communication with the sponsor is unknown, it is required to be established before the start of work for the proper management of changes during the project execution phase

Cycle	Understand the Question	Plan	Act	Reflect & Learn
1	The list of stakeholders is required to be finalized before the start of the project	The project manager is required to communicate with the Globex representative for the finalization of time and venue for meeting the sponsor so that the final list of stakeholders can be developed	A meeting with the sponsor could be finalized on April 16, 2018, for discussing the stakeholders at their probable requirement, so that the invitation for the meeting can be sent to the entire listed stakeholder. The RACI Matrix should also be finalized on the same day	I think the date finalized for the meeting with the sponsor is it a very important event for which proper planning is required to be done before attending the meeting
2	The RACI matrix is required to be finalized before the start of the project for the proper responsibility distribution among the consultant and the client
3	The communication plan and the channels among the client and consultant is required to be finalized before the start of the project for the proper flow of Information and status

Who	What	When	Why	Where	How
Sponsor (Globex)	Cost report, Time report, Change report, list of live issues and status of change orders	Monthly, As per need	Proper decision can be taken for fund arrangement	Conference room and electronic media	By sending e-mails and presenting the ppt slides
Head (Virtucon)	Cost report, Time report, Change report, list of live issues and status of change orders	Monthly, As per need	The proper decision can be taken for the approval of change requests	Conference room and electronic media	By sending e-mails and presenting the ppt slides
Government of New South Wales	Time report	Monthly	Keep updated for providing necessary approvals	Conference room and electronic media	By a sending hardcopy of status
Suppliers	Cost report, Time report, Change report, list of live issues and status of change orders	Weekly and Monthly	Provide information regarding the status & concern of development	Supplier’s conference room and electronic media	Hardcopy and e-mail along with the ppt slides
Stud Farm Manager	Time and quality report	Monthly	Keep updated for involving in the system	Conference room and electronic media	Hardcopy
Director Project	Cost report, Time report, Change report, list of live issues and status of change orders	Monthly, As per need	The proper decision can be taken for the approval of change requests	Conference room and electronic media	By sending e-mails and presenting the ppt slides
Project Manager	Cost report, Time report, Change report, list of live issues and status of change orders	Weekly and Monthly	Compilation of various reports gather information from all suppliers	Conference room, Supplier’s Conference room, Stud Farms	Hardcopy, e-mails, ppt, audio, and video conferencing
Finance Manager	Cost report and Change report	Weekly and Monthly	Forward the reports to Project Manager	Conference room and electronic media	Hardcopy, e-mails, ppt, audio, and video conferencing
Software Manager	Cost report, Time report, Change report, list of live issues and status of change orders	Weekly and Monthly	Forward the reports to Project Manager	Conference room and electronic media	Hardcopy, e-mails, ppt, audio, and video conferencing

In this teamwork assignment, I have learned a lot regarding the importance of leadership characteristic in a person who is likely to lead a team of very skilled papers like our team. We all are equally skilled and knowledgeable, but myself be the project manager had to lead the team and decide whom to deliver what on which date according to the communication plan and scope of work for each responsible team member. I feel, to lead a project the manager should have either inbuilt or gather knowledge from outside regarding the leadership characteristics because without the leadership characteristics a person cannot lead a project (Hanke, 2017). I think, to lead a team member and manage the work properly the manager should be honest, humble towards all team members, have the capacity to listen from others, and at the same time negotiate very well.

ICT projects are mainly driven by human resources, accept the use of software and logic else everything in ICT project is based on the skill and knowledge level of the manpower. The manpower which is being used for developing it project is very good skilled at the same time they are also knowledgeable enough. But at the same time to deliver a project properly the project manager needs to control all the human resources who are being involved in the project. Hands to manager ICT project in IT sector, the project manager need to have the human control skill, which can be best achieved by using leadership capabilities. The project manager of ICT projects should have strong negotiation skill along with the effective listening skill, add the percent is also required to be honest so that all the team members can follow as a symbol.

References

Brandon, J. (2017, April 13). 10 Commandments for Working on a Team. Retrieved April 23, 2018, from Manuseto Ventures: https://www.inc.com/john-brandon/10-commandments-for-working-on-a-team.html

Casselberry, R. (2008, June 2). The 30 skills every IT person should have. Retrieved April 23, 2018, from IDG Communications, Inc.: https://www.infoworld.com/article/2652081/it-careers/techology-business-the-30-skills-every-it-person-should-have.html

Cubukcu, C. (2016, March 1). Teamwork vs Individual Work. Retrieved April 23, 2018, from Personal Branding Blog: https://www.personalbrandingblog.com/teamwork-vs-individual-work/

Half, R. (2018). Finance Manager job description guide. Retrieved April 23, 2018, from www.roberthalf.com.au: https://www.roberthalf.com.au/our-services/finance-accounting/finance-manager-jobs

Hanke, S. (2017, November 21). 4 Active Listening Skills of Influential Leaders. Retrieved April 23, 2018, from www.business.com: https://www.business.com/articles/four-active-listening-skills-of-influential-leaders/

Henkel. (2014). Code of teamwork and leadership. Retrieved April 23, 2018, from https://sustainabilityreport2013.henkel.com: https://sustainabilityreport2013.henkel.com/management/codes-and-standards/code-of-teamwork-and-leadership/

Hills, M. J., Fox, P. W., Skitmore, M., Hon, C., & Fong, P. (2008). The role of project managers in construction industry development. AACE International Transactions (pp. 1-10). Canada: AACE International.

James, J. (2012, February 6). 10 things you have to know to be computer literate. Retrieved April 23, 2018, from CBS Interactive: https://www.techrepublic.com/blog/10-things/10-things-you-have-to-know-to-be-computer-literate/

Stoner, J. L. (2011, April 14). 5 Tips to Ensure Your Values Unify Your Team, Not Divide It. Retrieved April 23, 2018, from seapointcenter.com: https://seapointcenter.com/team-values/

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