How presentation was made
Discuss about the Essential Guide to People Management.
Communication is a primary factor, which allows the organization to achieve its strategic mission; it is an essential aspect which determines the interrelationship between the management and the employees. Communication management is defined as the systemic implementation, planning , monitoring as well as overviewing the communication channels within an organization, it is also embraced as the process by which an organization is disseminating the new communication directives which are connected with the organization.
During the presentation, M.S power point is used because it was observed to be the most relevant and effective communication approach. The Microsoft PowerPoint has become the most functional communication approach in many companies, the purpose of Microsoft PowerPoint is to allow effective communication, the information provided in presentation form is considered clear and it can be understood easily. However, presentation, amplifies the message to be communicated, it also accelerates the absorption of the information as well as assisting in efficient comprehension which helps in the faster decisional making process (Bell & Martin, 2014).
How presentation was made
The presentation was made to be the efficient way of communicating well with the audience. It was presented in front of the audience, who perceived it to be more relevant in making their own decision, where these decisions has the impact towards the organization strategic goals and objectives. The projection was one of the systems used to present the document, this was essential and relevant because every person was to see the information presented.
The presentation was a good form of communication in the organization because it provided a clear information to the audience, it was also important since enhanced better comprehension of the information. The audience were able to view the facts about issues that would have been affecting their operation in and outside the organization. Microsoft PowerPoint presentation is appropriate because it is used by much organization in the current business environment, and thus promoting competitive advantage to the organization.
The presentation is made to an audience; they play a crucial part in ensuring that objective of management communication is achieved by the organization. I realize that audience plays important part in ensuring that I provide the best presentation, they were longing to have the presentation being given to them, this is because the information to be presented was to influence their operation, and they pay attention to all the presentation made to them. The audience during the presentation was the employees, shareholders, departmental managers and the top management of the organization (Chopra, 2009,). The employees were to use the presented information in order to ensure they play their part in ensuring that they have better customers relation, departmental managers used the information to ensure that they realize their role in attaining the departmental strategic objective, which are aligned with the organization mission, vision, and core values. The shareholders, on the other hand, were to use the information to evaluate the efforts the management are putting towards managing their organization, while the top managers were using it to ensure that the business enterprise is moving toward achieving the set goals and objectives.
How presentation was important as communication approach
The responsibility of my members was to collect information as the group, then after the gathering, we had to select within ourselves a semigroup. For instance, we had split the group members into two the bravo team, and thunder team (Bell & Martin, 2014). The responsibility of thunder team was to reach the audience, which they did perfectly that was according to the feedback we got from the audience. The bravo team was to view the presentation before delivering it the audience; this was done by cross-checking each presentation and we had to charge where necessary. The group had positive feedback from the audience and this motivated us.
The representation was constant during the whole process; there was no hitch since we used modern equipment to demonstrate the entire power point presentation. By the response from the audience, we truly know that our presentation was understood clearly. Giving us confidence throughout the whole process, our presentation was delivered correctly and it was direct to the point. The accuracy of our presentation made the audience to understand the entire process with no questions this gave us satisfaction knowing that we did our best as a group since we had perfect observation before representation from our tutor and fellow students (Smith & Mounter, 2008(.
The policies and procedure were followed during the entire process were accurate. Since our group followed the correct measures during the presentation, we had clear knowledge before starting the entire process, since we read and understand policies and procedure. We did not have issues about guidelines and process during the presentation. The guidelines were not that hard to follow it was not complicated since we clear instruction from the tutor, while the process of doing the whole presentation was easy because we had done several demonstrations in class before we did the presentation to the audience so it was easy to present.
During the presentation, the group used correctly the design elements. We used four design elements, which consists contrast, repetition, alignment, and proximity. Contrast is observed as one of the powerful design element since it is actually not possible any design can be contrasted with each other. Contrast can be achieved in various ways. For instance, through space manipulation empty, filled, near, and far, through choices of colors light, dark, warm, and cool and also by text selection sans serif, serif, narrow, bold, and then lastly element positioning grouped, isolation, top, and bottom. Repetition means the reusing the same elements in the entire design. The repetition of design elements in between deck of slides will actually portray the vibrant sense of togetherness, cohesiveness, consistency. The Principle of alignment is to make sure that the slide design does not look like it randomly placed. The means that every element is joined visually through the unseen line.
The audience and the knowledge on them
The repetition only concerns about elements through the level of slides. While alignment concentrates in gaining agreement among elements of a particular slide. Lastly, proximity is well defined as moving things farther or closer in order to achieve systematized look. It further states that the items that are of same must be grouped together so that it will be seen as the group. The audience will assume that the things that are not close to each other in a design are not related and they group all same things which are close to each other as groupSince we used modern technology and equipment by using M.S power point, which is observed as one of the best application when designing elements (Chopra, 2009). The Microsoft PowerPoint has become the most efficient communication approach when designing elements, the purpose of Microsoft PowerPoint is to allow effective communication so we had to more attentive when we were doing the presentation, with the information provided about the design we had knowledge about the presentation. So did our best on presentation and it is clear that the audience understood easily. However, it is clear that we used the design perfectly and well present it. With the help of our tutor who gives us clear knowledge about the design elements, we managed to do our presentation well.
The most conspicuous example of the software application is Microsoft power point. However, there are other examples that is being used, which includes open office impress, flow board, apple keynote, Corel presentation, and Kingsoft presentation. The Presentation software is usually is used in creating slides shows for academic and business drives. Our presentation was done because of academic purpose. In addition, we used Microsoft power point in creating the slide, which incorporates graphics, texts, and when inserting video and audio, although the presentation software is selected according to the purpose of presentation and in our case, we choose PowerPoint because of technical knowledge and comfort level we had with it during the presentation. Apart from above-mentioned software, which is common, there are several others, that include liber office, ease, slide rocket, impress, Hewlett Packard Bruno and aqua soft slideshow that depend on with the purpose and of the presentations (Torrington, 2013).
I conclude that without the help of the tutor, it is hard for any group to have the clear presentation, with the policies and procedure we followed during the entire process was accurate. Since our group followed the correct measures during the presentation, we had clear knowledge before starting the entire process, this since we read and understand policies and procedure. Since we worked as group, this helped us to achieve our motive during the presentation. We did not have issues about guidelines and process during the presentation. The guidelines were not that hard to follow it was not complicated since we clear instruction from the tutor, while the process of doing the whole presentation was easy because we had done several demonstrations in class before we did the presentation to the audience so it was easy to present.
Bell, R. L., & Martin, J. S. (2014). Managerial communication. New York: Business Expert Press.
Chopra, R. K. (2009). Communication management. Mumbai [India: Himalaya Pub. House.
Karten, N. (2010). Presentation Skills for Technical Professionals: Achieving Excellence.
Smith, L., & Mounter, P. (2008). Effective internal communication. London: Kogan Page.
Torrington, D. (2013). Managing to Manage: The Essential Guide to People Management. London: Kogan Page.
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