Evaluating Human Rights Charter by Intelligent Info.

Project charter and scope statement

Discuss about the Evaluation of the Human Rights Project Charter.

Project Title: Big data analytics in Intelligent Information Inc.

Project Manager: (Please inset your name)

Project start date and end date

The total duration of this project plan is 6 months. The start date of the plan is 28^th March, 2018 and end date is 28^th September, 2018.

Business Requirements

The strategic goal of Intelligent Information Inc. is to use of big data and purchase of big data analytics package. The business is required to hire consultant to identify the analytical packages. The organization gains access to the internal data sources throughout the system of IT department.

Project Objectives

The business objectives of Intelligent Information Inc. to plan this project are:

Ø To implement series of big data analytic solutions for each business areas

Ø To identify project requirements for continuation of program of big data analytics

Ø To hire of consultants for identification of big data analytics packages

Ø To do transition of system from projects to the production

Project Scope Statement

The scope of this project work is to implement and purchase of big data analytics package for Intelligent Information Inc. The big data package helps the business to achieve real time results by going through data analysis. The in-scope statement is that it helps to save cost, better sales insights and detection of fraud. The out-scope statement is that it keeps the customers trends and improves their customer service dramatically.

Deliverables

Software products, training programs, big data analytics software, accounting program.

Risks and issues

I. The risk is interested into detection of fraud and its prevention. At the time of implementing big data analytics, privacy risk is the main issue for the business organization. There are catastrophic data breaches at the business which hampers the brand reputation of Intelligent Information Inc.

II. There is potential loss over control of the personal information. While accessing the personal information, there is need to take permission.

III. The risk that the information about big data analytics collected for the commercial purposes are not treated into fair manner.

IV. There is also risk of data breaches which impact and provide a reputational damage in addition to loss of the business.

Budget

$ 1,500,000

Milestone schedule

Milestone activities	Expected start date
Milestone 1: Completion of building phase	22^nd May, 2018
Milestone 2: Completion of buying phase	16^th July, 2018
Milestone 3: Completion of implementation phase	13^th September, 2018
Milestone 4: Completion of project closure phase	27^th September, 2018

Project approach

Agile project management approach is used into the big data analytics. This approach is tried to focus on the business objective of software development such as creation of working software without any defects. This project approach addresses the needs of the customers. Throughout the whole life cycle, the involvement of user is expectant, provided visibility along with transparency which shows the project progress. The agile approach adapts of requirement changes at the time of implementation of big data analytics. The benefits of this project approach are:

Ø Higher product quality

Ø Higher level of customer satisfaction

Ø Increased into project control

Ø Reduction of project risks

Ø Faster return of investment

Roles and responsibilities of project team members

Name of team members and their role

Responsibilities

George Smith (VP of Operations)

Ø The person helps to design winning strategy for Intelligent Information Inc., oversees the managers as they are carrying out the plan.

Ø VP of operations expected to search for new areas for growth as well as improvement into company’s divisions.

Sam Johnson (VP of Marketing)

Ø VP of marketing develops and implements marketing plan to raise brand awareness of the company.

Ø The person designs and reviews budget for marketing department.

Ø They also build relationships with the stakeholders and monitor the marketing campaigns.

Ø Marketing VP also conducts market analysis to identify opportunities in addition to challenges for growth.

Vinh Tran (Risk Manager)

Ø The risk manager provides methodology for analyzing the financial impact of losses, prepares risk management plan to identify and mitigate the risks.

Jack Smith (Project Sponsor)

Ø The project sponsor provides championship for project, provides guidance to project manager, and ensures that the business requirements are valid.

Ø The sponsor also makes sure that the changes into the project are managed perfectly and manages the risks.

Susan Wong (CIO)

Ø CIO formulates the organizational goals and analyzes the electronic information across the business.

Ø They have ability to recruit as well as direct the IT staff members and aptitude for the engagement of customers.

Please insert your name (IS Project Manager)

Ø The project manager hires consultant for assisting with identification of the big data analytics.

Ø They recruit project team of both internal as well as external staff.

Ø The manager also negotiates with the vendor with assistance of purchasing department and produces of licenses.

Ø The manager also trains the business users along with IT maintenance staffs.

Project plan approval

IS project Manager

Project Sponsor

CIO

It is the project management document that contains of information about the stakeholders of project. It identifies people, groups as well as organizations those are interest and involve into the project. The identified stakeholder for the project plan is vice president of operations, vice president of marketing, risk manager, project sponsor, CIO and IS project manager. The following table shows the stakeholder register for this particular project plan:

Name of the stakeholder	Role in the project	Department	Type of stakeholder	Type of communication	Expectations	Power	Interest	Influence on the project outcome	Involvement into the project
George Smith	Vice President	Operations	Internal	Weekly video conference	Overseeing more 20% production of the goods and services and running of smooth effective services.	High	High	Medium	Medium
Sam Johnson	Vice President	Marketing	Internal	Weekly video conference	Marketing of the products and services and purchase of big data analytics for the organization.	Low	Low	Medium	Medium
Vinh Tran	Risk Manager	Operations	External	Weekly meetings	Minimizing of the possible business risks before it affects the brand reputation of the company.	Low	High
Jack Smith	Project Sponsor	Chairman of project steering committee	External	Weekly meetings	Collecting of more and more funds for the project.	High	Low	High	High
Susan Wong	CIO	Member of steering committee	External	Weekly video conference	Determination of best big data analytics solution for the business organization, monitor the best performance and makes sure of the benefits realization.	Low	Low	Low	Low
Please inset your name	IS Project Manager	Operations	External	Daily meetings	Project will complete by end of September 2018.	High	High	Medium	High

Figure 1: Stakeholder Management Strategy

(Source: Created by author)

From the above figure, it is analyzed that the stakeholder group are made of people those can share common interest and power while working into the project plan. From the stakeholder management strategy, the amounts of influence the stakeholders have along with extent to which the stakeholders are important to the project are also analyzed. The Vice President of Operations and IS project manager managed the project plan closely with higher level of power as well as interest. The Vice President of Marketing and CIO has lower power and interest into the project plan and they are monitoring the plan. The risk manager has high interest and low power into the project plan. They are keeping informed about any activities into the project. The project sponsor has lower interest and higher power into as funding for the project is the key role of them. They are kept satisfied with the funds for the plan.

The key requirement of Intelligent Information Inc. is to keep the stakeholders engaged into the project plan. There are five stakeholder management strategies which are used to manage the engagement of stakeholders into the project plan:

Development of list of people who are required to hire for the implementation of big data analytics and the business organization should have capability to impact both positively and negatively the issues (Montero et al. 2015).
There should be segmentation of stakeholders based on understanding the degree of capability to impact the desired project outcomes such as high, medium and low (Carroll and Buchholtz, 2014).
The project owner is assigned to manage the stakeholders based on level of their potential impacts. The low impact stakeholders are also assigned to some of the project activities.
A project timeline is determined for regular communication purposes for the key stakeholders to ensure that they are up to date on the requirements to support the organizational goals (Cukier et al. 2014).
The key messages are delivered to the project stakeholders based on their interest (Garcia?Castro and Francoeur, 2016). A communication plan is mainly required to interact with the stakeholders to understand them their responsibilities into the project plan.

References

Carroll, A. and Buchholtz, A., (2014). Business and society: Ethics, sustainability, and stakeholder management. Nelson Education.

Cukier, W., Connely, K., Jackson, S., Smarz, S., Saekang, A., Holmes, M. and Bindhani, P., (2014). Evaluation of the Human Rights Project Charter. Diversity Institute, Ryerson University.

Garcia?Castro, R. and Francoeur, C., (2016). When more is not better: Complementarities, costs and contingencies in stakeholder management. Strategic Management Journal, 37(2), pp.406-424.

Montero, G., Lopez-Paredes, A., Pajares, J. and Onieva, L., (2015). Brief analysis of the discovery of America as a success case for the project stakeholder management. International Journal of Engineering Management and Economics, 5(1-2), pp.104-113.

Alemanno, A., (2015). Stakeholder engagement in regulatory policy.

Eskerod, P. and Jepsen, A.L., (2016). Project stakeholder management. Routledge.

Furterer, S.L. ed., (2016). Lean Six Sigma in service: applications and case studies. CRC Press.

Meredith, J.R., Shafer, S.M., Mantel Jr, S.J. and Sutton, M.M., (2016). Project management in practice. Wiley Global Education.

O’Dea, M., (2014). Process improvement.

Pandi-Perumal, S.R., Akhter, S., Zizi, F., Jean-Louis, G., Ramasubramanian, C., Edward Freeman, R. and Narasimhan, M., (2015). Project stakeholder management in the clinical research environment: How to do it right. Frontiers in psychiatry, 6, p.71.

Rowe, S.F., (2015). Project management for small projects. Management Concepts Inc..

Whitaker, S., (2016). Stakeholder Management. In Pass the PMP® Exam (pp. 445-474). Apress, Berkeley, CA.

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