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Scope Statement

This project plan outlines the various plans that will be required to successfully complete a software project. The project aims at developing a costing system. This will be a bespoke system written in Enterprise Java programming language. The envisioned system will facilitate the creation of cost baselines, cash flow forecast, earned value management calculations and percentage complete proposal. With regards to data entry, the proposed system will accept keyboard user inputs, data imports in form of XML and CSV files.

Other project activities will include;

  • Purchase of a server to run the application
  • Setup and Testing of the server
  • Identification and contracting of subcontractors who will develop the system
  • Purchase of 30 client PCs
  • Configuration of client PCs with Windows 10
  • Deployment of client PCs to the existing corporate network

Costing System Development Project

  • Project Sponsor
  • Project Customer
  • Project Manager
  • Software Engineer
  • Hardware Engineer
  • Business Analyst
  • A Contractor
  • Test Engineer
  • End users

It’s required that a costing system be developed. This will be a bespoke system written in C#. The envisioned system will facilitate the creation of cost baselines, cash flow forecast, earned value management calculations and percentage complete proposal. With regards to data entry, the proposed system will accept keyboard user inputs, data imports in form of XML and CSV files.

The goal is to develop a costing software system that will facilitate the creation of cost baselines, cash flow forecast, earned value management calculations and percentage complete proposal. The system will accept keyboard user inputs, data imports in form of XML and comma delimited files.

  • 1 Server
  • 30 Personal Computers
  • Windows 10
  • Software development Platform  (Microsoft Visual Studio)
  • A costing system
  • 30 Client PCs configured with Windows 10
  • A server to run the system

Key milestones of the project include;

  • Project plan is completed
  • System requirement gathering is completed
  • Technical specifications are generated
  • A contractor is identified
  • PCs are purchased and configured with windows 10
  • A server is set up to host the system
  • The complete system is delivered by the contractor
  • Complete unit tests are performed
  • User acceptance testing completed
  • Deployment of the system complete
  • The system has successfully gone live

This section presents a rough order estimate of costs required for this project, presented in form of a Rough Order of Magnitude (ROM). The estimation is based on the project’s scope, risk, and schedule and approximated effort required. To facilitate estimation of cost, time requirements for each activity have to be approximated.

Description

Amount

   Project Initiation and Planning

5000

Three Quarter Rule

   Requirement Analysis

5000

   Server & PC

20,000

Exponent

0.75

   Application Design

5000

   Development

55,000

   Testing

5000

   Launch

3,000

   Closure

0

                 98,000.00

Total Cost Estimate

              242,984.53

Particular

Human Resource

Material

Total

Project initiation and planning

$9,440

0

$9,440

Requirement analysis

$5,120

0

$5,120

Server and PCs

$9,200

$10,000

$19,200

Application Design

$20,000

0

$20,000

Development

$55,000

0

$55,000

Testing

$5,000

0

$5,000

Launch

$3,000

0

$3,000

Closure

0

0

0

$106,760

$10000

$116,760

  • It is assumed that sufficient resources will be availed to the project, on time.
  • It is assumed that all stakeholders will cooperate to ensure the success of the project
  • The main risk in the project is quality issues, since the software will be developed by an external entity
  • Like any other project cost and time will be major limitations for the project
  • The project will be accepted by the client if all the deliverables and functions of the system are tested, and found to be fully functional according to the customer’s requirements

This project Stakeholder Management Plan presents a list of the project’s stakeholders and approaches to manage the stakeholders.

For the Costing System Development project, the main stakeholders will be:

  • Project Sponsor
  • Project Customer
  • Project Manager
  • Software Engineer
  • Hardware Engineer
  • Business Analyst
  • A Contractor
  • Test Engineer

Name

Position

Role

Contact

Influence

Impact Assessment

Expectations/Strategy

Project Sponsor

Project Sponsor

-Funding, Budget

Email

High interest, high power

Key player

High

Project Customer

Customer

-Requirements, Funding

Email

High interest, High power

Key player

High

Project Manager

Project Manager

-Project Control

-Schedule and budget control

Email

High interest, high power

Key player

High

Project Team

Project Team

-Deliverables

Email

Low interest, high power

Key player

Moderate

Name

Role/

Responsibility

Contact Information

Information

Requirements

Medium

Time

Project Sponsor

· Will be involved in Stakeholder identification

· Budget approvals

· Advice the project manager in preparing strategies

· acts as the ultimate decision maker

· Oversee the project

· Provides guidance and authority

Checks the project to maintain project priorities

Email --

Status of the project, arising problems, emerging risks, requirements changes

Budget and schedule, risk management

Meeting

Status report through Email

Once per week

Project Manager

· Performs day-to-day management of the project

· Lead the project

· Define project plans, project controls

Manage project schedule, activities and resources

Email --

Problem arising from tasks

Status from project team

Face to face meeting and emails

Daily

Project Team

· Will be involved in performing the actual tasks of the project e… e.g. setting up the server infrastructure

· Responsible for delivering the project deliverables

Email

Changes to the project or requirements from the project manager

Face to face or through email

As need arises

Customer

· Receives the final deliverables of the project

· Provide requirements of the project

Control and organize project funding

Email

Project Status, budget, progress and risks

Emails or through meetings

Weekly and as need arises

Contractor

· Will carry out the software development aspect of the project

· Testing the application

Deploying and configuring the system

Requirements, any changes, feedback

Email or through meetings

Weekly and as need arises

Task

Description

Predecessors

Duration

Costing System Project

141 days

1. 

   Project Initiation and Planning

20 days

2. 

      Project kickoff meeting

3 days

3. 

      Stakeholder Identification

1 day

4. 

      Risk Identification

4

2 days

5. 

      Development of a project plan

5

3 days

6. 

   Initiation Gate: Project Charter Approved

5

0 days

7. 

   Requirement Analysis

30 days

8. 

      Focus Group – Ideation

7

3 days

9. 

      Options Analysis

9

11 days

10. 

      Business Requirements

7

20 days

11. 

      Functional Requirements

10,11

10 days

12. 

   Functional requirements approved

12

0 days

13. 

   Server & PC

4 days

14. 

      Purchase

13

1 day

15. 

      Install

15

3 days

16. 

   Application Design

25 days

17. 

      Application Basic Design

16

10 days

18. 

      Technical Feasibility Assessment

18

5 days

19. 

      Architectural Reference Group Presentation

18,19

5 days

20. 

      Application Detailed Design

19

10 days

21. 

   Design Gate - Detailed Design Approval

21

0 days

22. 

   Development

36 days

23. 

      Module 1

22

10 days

24. 

      Unit Testing Module 1

24

2 days

25. 

      Module 2

24

10 days

26. 

      Unit Testing Module 2

26

2 days

27. 

      Module 3

26

10 days

28. 

      Unit Testing Module 3

28

2 days

29. 

   Development Complete

29

0 days

30. 

   Testing

26 days

31. 

      Integration testing

30

5 days

32. 

      Complete system testing

32

5 days

33. 

      User Acceptance Testing

32

10 days

34. 

      System & User Interface Bug Fix

33,34

6 days

35. 

   Training

35

2 days

36. 

   Golive Gate - Golive approved by Project Board

36

0 days

37. 

   Launch

11 days

38. 

      Marketing and Awareness Campaign Stage 3

37

10 days

39. 

      Deployment and GoLive

39

1 day

40. 

   Closure

8 days

41. 

      Document Lessons Learnt

40

1 day

42. 

      Release Project Team

42

1 day

43. 

      Finalise and Archive Project Documentation

42

5 days

44. 

      Close Project

44

1 day

45. 

   Completion Gate - Project final report approved by Project Board

44

0 days

Knowledge dissemination in a project is critical, in ensuring the success of the project. Good communication within a project ensures all stakeholders and project participants participate or feel as part of the project. Information about the status of the project and how they are affected makes the participants want to participate more in the project.

Communication Type

Tool

Frequency

Information to be shared

Participants / Responsible

Internal Communication:

Project Meetings

Meeting

Once per week

Status of the project, arising problems, emerging risks, requirements changes

The Project Manager and Project Team

Project Status

Email; PDF

Monthly

A status report highlighting the completion status of activities within the project

Project Manager

Steering Committee

Project Status Meeting

Teleconference

Monthly

Project status

Project Manager
Steering Committee

Project Team Status Meeting

One on one Meeting

Bi-weekly

Project status, emerging issues, activities progress

Project Manager
Project Team

External Communication and Reporting

Project Report

Email; PDF

Monthly

Project status
- progress
- forecast
- risks

Project Manager
Sponsor

Client

Source

Probability

Impact

Priority

Strategy

Responsibility

Review

Failure of subcontractor to deliver quality software as required

H

H

1

Transfer the risk to the subcontractor by imposing fines for any quality issue identified.

Select a highly qualified subcontractor

Project Manager

Risk to be reviews bi-weekly in project meetings with the subcontractor and testing teams

Scope Creep

L

H

1

Weekly review of project progress against scope

Project manager

Review the scope statement and deliverables in weekly progress meetings

Unable to meet Schedule

L

H

1

Weekly progress meetings to review the progress against schedule. Deploy additional resources when required to meet the schedule

Project Manager

Review schedule and progress to

Inadequate Funding, which may result from schedule or scope creep

L

H

0

Review project progress to avoid scope creep. Cost estimation to be done with a margin of error and against best practices

Project Manager

Review scope and schedule to avoid weekly

This Procurement Management Plan outlines the framework to be used in procuring services and equipments to be using in this project. The management of this project will use this as a guide in managing procurements throughout the project’s life cycle, and may be updated as need arises. The plan outlines the approach to be used in any procurement activity. For this project a number of items have to be procured, including Client PCs, a Server and software development services – which will require hiring a contractor to provide the services.

Project Goals and Objectives

The project manager will lead and provide oversight in coordination with the procurement staff. The PM will coordinate activities of identifying items to be procured. The list of items will then be presented to the Steering Committee for review and approval.

The following products and services require to be procured for a successful completion of this project;

Equipment/Service

Justification

Category

1 Server

The server will be used to host the developed application

Hardware

30 Client PCs

The PCs will be required for use by staff to access services provided by the system to be developed

Software

Windows 10 OS

The client PCs will be configured with Windows 10,as such it is necessary to procure.

Software

Software Development Services

A contractor will be hired to develop the proposed application.

Services

Equipment and services to be procured for the Costing System Project will be purchased under fixed priced contract. The project team will closely work with the procurement staff in defining the technical requirements of the server and client PCs. The project manager shall then invite bids from trusted vendors.

Evaluation of the bids will be coordinated by the Project manager, working closely with the procurement staff.

Selection criteria will be based on;

  • Technical qualification and past performance
  • Vendor’s ability to deliver the requested items.
  • Experience and general qualification( especially for the staff to be deployed in developing the application)
  • Quality and
  • Cost

In general, the lowest quality bidder will be awarded the contract to supply the items. For a software development contractor, the selection process will coordinate with quality control department to ensure that the contractor has a track record of quality delivery based on previous projects.

The project manager will be responsible for the management of suppliers and contractors. Weekly meetings between the contractor or representatives and the project manager will be scheduled to review the progress of software development, with the aim of ensuring quality and timely delivery of the software.

To effectively manage time in this project, a project schedule has been developed, represented below in form of a Gantt Chart, Critical path and critical network.

Gantt chart

 Gantt chart

 Critical Path

 Critical Path

 Critical Chain

Critical Chain

The purpose of the Cost Management Plan is to outline methods to be used to manage and control costs throughout the project’s lifecycle. The aim is to facilitate the completion of the project without experiencing cost overruns. The plan therefore outlines how the costs associated with this project will be measured, controlled and reported.

The projects costs will be managed by the project manager, and the steering committee, which will analyze costs and schedule in the weekly project meetings. The measures to be used to establish the project progress in relation to costs will include;

  • Cost Performance Index
  • Schedule Performance Index
  • Cost Variance
  • Schedule Variance

Project Cost Estimates

 References

Gray, C. F., & Larson, E. W. (2014). Project management: The managerial process (1st Australianed.). McGraw-Hill/Irwin.

Gray, C. F., & Larson, E. W. (2018). Project management: The managerial process 7th Ed.. McGraw-Hill/Irwin.

Schwalbe, K. (2012/2015). An introduction to project management (4th ed./5thed.). Minnesota, USA: Kathy Schwalbe.

 Meredith, J., & Mantel, S.(2011). Project management: A managerial approach (8th ed.). Indianapolis: Wiley.

Project Management Institute (2013) A guide to the Project Management Body of Knowledge 5th ed. – abbr.

PMBOK/PMBOK Guide (5th. ed) Pennsylvania: Project management Institute.

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[Accessed 23 November 2024].

My Assignment Help. 'Costing System Development Project: Essay On Project Plan.' (My Assignment Help, 2022) <https://myassignmenthelp.com/free-samples/inft3100-project-management/cost-management-plan-file-A9B0EE.html> accessed 23 November 2024.

My Assignment Help. Costing System Development Project: Essay On Project Plan. [Internet]. My Assignment Help. 2022 [cited 23 November 2024]. Available from: https://myassignmenthelp.com/free-samples/inft3100-project-management/cost-management-plan-file-A9B0EE.html.

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