Family Relocation To Perth Essay: Progress Report & Plan Adjustments.

Projects generally do not go to plan. In this task you are required to update the milestone plan and schedule (completed in Assessment 2) and provide your client with a Progress Report, based on information in this brief. This information advises you of potential problems for your case scenario and you will need to consider how to address these issues.

Prepare a Progress Report for submission to the family (as your client). The report needs to include:

1. an Introduction outlining the purpose of the report and what is contains;
2. the project status detailing completions, slips and delays;
3. implications of any changes made on the resources required to complete the project;
4. details of all adjustments made to the schedule, and why you made these adjustments; and
5. a personal reflection on the process.

Lacks logical flow and structure; Argument supported by theory sourced from non-academic  literature. No discussion of academic research. Cites very few sources.

Some errors in logical flow and structure; Argument supported by basic discussion of relevant theory sourced from a minimal number of academic sources.  if any discussion of relevant research.

Generally sound logical flow and structure; Argument supported by broad discussion of relevant theory sourced from academic literature. Relevant research acknowledged but not discussed. Cites several academic sources.

Issues Faced During the Project

This report defines and elaborates the crucial importance of using project management phases in order to deliver a proper initiation, planning and execution of a project. The purpose of the report is to show the progress and current status of “location shifting project.” Jeff has recently secured a new designation of Marketing director interstate and thus Jeff and Kelly along with their family started to plan a shifting from Maroochydore, on the Sunshine Coast, Qld to Perth. The new destination was already secured and they had to leave their current location on 20^th January, 2019. The new job was about to start on 5^th February. The days between 5^th February and 20^th January they have planned to take an apartment as rent new Perth as they can shift to their new apartment on 29^th January. The total budget estimated for the entire shifting project was $15,000.

Due to sudden difficulties the previously planned project was interrupted partly due to this reason the project progress details are also changed. The modified project plans including the progress report are elaborated below.  The new school of Jeff and Kelly’s children will start on 31^st January therefore they have to shift to Perth before that. The modifications of the previously developed project plan is elaborated and detailed in the report section.

As per the current status Australia has bit with a harmful epidemic flu and Kelly has become ill. Due to this reason Kelly cannot take any of the relocation responsibilities these days. The doctor has advised Kelly to take rest for two weeks starting from 15^th January. As they have to leave their current location on 20^th January therefore, they planned to stay in  their current location for more 14 days (that is till 29^th January).  Apart from this, the truck that was carrying the belongings of Jeff and Kelly was broken down near South Africa basically in n absolutely remote location. It is the responsibility of the Jeff and Kelly only to take respective responsibilities to repair the broken truck. They planned to reach Perth by 27^th January first but then due to Kelly’s bad health condition it was delayed by 29^th January. Above all, due to the broken truck issue the entire scenario was delayed by 30^th January. On the other hand, due to Australia day celebration in Perth the numbers of flights are found to be limited. Due to this reason from Maroochydore, on the Sunshine Coast, Qld they will take flight on 29^th January night so that they can reach Perth by 30^th January and easily join the school on 31^st January.  On 30^th January theory belongings will also be reached to Perth.

Adjustments Made to the Project Plan

After analyzing the entire scenario of the family relocation project to Perth it is determined that Kelly’s flu and sudden breakdown of the Truck was the two major issues. These issues should be considered once again for re-planning and re-developing the project properly. The doctor told Kelly to take 2 weeks rest without travelling. Therefore, the numbers of days in Maroochydore, on the Sunshine Coast, Qld was extended by 14 days. After theses 14 days on 29^th January they will take their flight and reach Perth by 30^th January. Then the children will e easily able to join their new school session from 31^st January.

As it was initially told that the net budget of the project cannot exceed the value of $1500 thus, the re-planning was also done based on those aspects. The resources assigned to the project are aligned to the project requirements and success criteria and other assumptions also. Moreover, it is determined that the planned project will take total 29 days for successful implementation. Currently, the project is its planning phase. Due to the bad health condition of Kelly the entire project was Re-planned. The re-planned schedule has successfully made adjustment in the net budget without over allocation of cost and over allocation of budget also. The modified resources are as follows:

Name of the Resource	Type	Std. Rate	Base Calendar
Jeff and Kelly	Work	$0.00/hr	Standard
Project planner	Work	$25.00/hr	Standard
Truck reloading and planning	Material	$2,000.00
Packaging Cost	Material	$500.00
Logistic cost	Material	$1,165.00
Truck repairing cost	Material	$1,800.00
Others cost	Material	$950.00
Doctors fees	Material	$20.00
medicine cost	Material	$200.00
additional accommodation cost	Material	$2,800.00

 

Though, the order of the project is sequential but still it is not mandatory that each time one activity will start with the completion of the previous activity. Simultaneously, two or more than two activities can move towards progress. As Kelly has to take bed rest for around 14 days therefore for the activity consulting to doctor for the bad health condition of Kelly the predecessor set on Start to Start (SS) with a lag of 1 day. It will increase the number of days by 0.5 days but without affecting the total budget estimated for the project. Apart from this, another adjustment was also done in flight ticket booking project activity. The predecessor set for this activity was adjusted with Start to Finish (SF) by 2 day (lag). With successful analysis of the case scenario it is defined that if these adjustments are done and implemented orderly then the project will be completed within 26.5 days instead of 29 days within the estimate budget of $15000.  After making adjustment the changes that are occurred elaborated and listed below:

Task Name	Duration	Predecessors
Updated schedule for Family relocation to Perth project	26.5 days
Project initialization	3 days
Initial planning for relocation	0.5 days
Determine final date to relocate	0.5 days	2
consulting to the project planner and agent	1 day	3
Confirmation of final date	1 day	4
Milestone 1: Date selection and final relocation plan completed	0 days	5
Planning	17 days
Activities outlining	1 day	6
Proper scheduling the activities	0.5 days	8
Consulting to doctor for Kelly's bad health	0.5 days	9
14 days bed rest in Maroochydore, on the Sunshine Coast, Qld	14 days	10SS+1 day
Extending numbers of days in Sunshine Coast, Qld Apartment	0.5 days	11
Flight tickets booked on 29th night to Perth	0.5 days	12SF-2 days
Planning contingency	0.5 days	13
resource allocation	0.5 days	13
Milestone 2: Approving all plans	0 days	15,14
Pre-relocation activity planning	6.5 days
Recruiting movers and packers	0.5 days	16,9
Selling the things that are not required	2 days	18
Pre-approval mortgage	1 day	19,9
Keeping Copious Notes	0.5 days	20
Relocating from the old apartment	0.5 days	21
Contact to agent for truck service	0.5 days	22
Truck send to garage near South Africa	0.5 days	22
Repairing of the Truck	0.5 days	23,24
Reloading truck with the belongings	1 day	25
Milestone 3: Truck reloading and final move to Perth	0 days	26
Post Relocation activities	2 days
Final arrival to new apartment in Perth	0.5 days	27
unloading Trucks	0.5 days	29
Belongings unpacking and accommodating those	0.5 days	30
Join School in Perth	0.5 days	31
Milestone 4: Successful completion of project closure phase	0 days	32

 

After analyzing the entire project case scenario it is defined that project plan s the most crucial thing that needs to be followed by the project participants always to avoid over allocation of time and over allocation of budget as well. Project delays and project slips can be easily avoided if the project is planned properly before implementation. Apart from project plan there are certain knowledge areas also those are to be followed accordingly by the project planner, Jeff ad Kelly as well to avoid any issues even during the project progress period also.  Adjustment in day counts is one of the very important parts for this project. Thus, it is felt that time and cost management features should definitely be followed before implementing the project. The truck using by them to carry their belongings was broken down in a remote location thus communication is the other important knowledge area should definitely be followed. Besides this, resource management is the other think must be followed by Jeff and Kelly while developing their family relocation project plan.  Fr individual project activities proper resources are to be assigned and as soon as the resources are assigned it become their responsibilities to accomplish the activity within the assigned timeframe and budget as well.

New Timeline for Completion

Due to sudden attack of Flu to Kelly the previously planned project scenario was changed. Apart from this, sudden break down of the truck in a remote location is another issue which extended the numbers of days by 3. However, parallel work progresses are done in this project plan to avoid time consumptions and issues with additional cost.

Though, the entire project is not changed accordingly but still some of the activities are modified to complete the project before 31^st January. Changes accommodated in some of the project activities are elaborated in the appendix section 2.

The updated Gantt chart will help Jeff and Kelly to visualize all the needful changes those are incorporated regarding the project activities. It is very important for the project planner, Jeff and Kelly to understand the complete project outline so that during implementation o error can occur. The details of the Gantt chart is elaborated in the below Appendix 3.

References

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