Project Plan For Wedding Event Of Tony And Peggy Sue-Case Study

Read the Case Study: The Wedding. Tony and Peggy Sue decided to outsource their entire wedding event as a project to your Company. You as the Senior Manager of the Company are supposed to plan for the auspicious event.

• The CEO of your Company expects you to develop a detailed 3,000-word Reportfor the wedding project covering all the requirements listed above.
• Assumptions, breakdown of work, specific activities, deadlines, persons in charge, sequence of activities and relationships should also be covered in the report.
• Tables, listings, Gnatt charts, diagrams, etc are expected in the Report.  

1:  A report demonstrating your capacity to assess personal and professional skills required to achieve strategic goals.

2: A report to show your ability to conduct a skills audit to identify learning style.

3: A report to synthesize evidence of your capability to implement, monitor and control a personal development plan.

Project specifications for the project implementation

The project mainly reflects on the “wedding event” that was mainly organized for Tony and Peggy Sue who generally decided to outsource the entire wedding event to a company. It is identified that in order to organize their wedding event with the involvement of family members, both Tony and due wanted to make it a big wedding. It is found that both the weeding and the reception party will be arranged in outdoor by including plenty of foods, music and dance.  It is assumed that the event of the wedding will be organized by 30^th June 2019. The objectives of the project are reflected below:

• To organize the wedding event for Tony and Peggy Sue
• To have plenty of food, music and dance for the guests
• To make a big wedding by involving both the families and parents.

 The project specifications for organizing the wedding event for Tony and Peggy Sue is generally reflected below:

 Human resources: The  people who are generally engaged with the wedding event are listed below:

• Client
• Project Manager
• Event Manager
• Planner
• Resource Manager
• Workers
• Contractors

Budget: It is identified that in order to finish the wedding successfully, the amount of budget which is required will be around $91,400.

Timeline: The time that is needed in order to organize the wedding event will be around 130 days.

Required materials: The materials as well as resources required for organizing the wedding plan are reflected below:

• Decoration Items
• Cameraman Pay
• Videographer Pay
• Vendor Cost
• Dress Cost
• Solemniser and Registrar cost
• Chairs and tables
• Speakers and other hardware materials
• Decorating materials
• Band
• Food and Beverages

The wedding event was organized for Tony and Peggy Sue who wants to get married on 30^th June. The big wedding was organized by a company that must have plenty of food, dance and music opportunity for the guests who generally includes the family and friends of Tony and Peggy Sue. It is found that the entire plan must be developed by 30th June that is wedding day.

The main goal is to organize an event for the wedding of Tony and Peggy Sue who generally wants the involvement of family and friends with plenty of food, music and dance in order to make their weeding day a special one.

The in-scope includes:

• Selection and booking of the venue
• Sending invitation
• Sorting food items
• Booking for musical and other instruments
• Decoration of the venue
• Carrying out the wedding ceremony

The out-scope of the project includes:

• Information about the suppliers are not given
• Details about the external stakeholders are not given

The assumptions which are made while handling the project work are generally illustrated below:

 Availability of stakeholders: It is assumed that the stakeholders who are mainly associated with the project will generally available during the period in which the wedding plan will be implemented.

Easily available resources: The needed resources as well as other materials that are generally required for decorating the venue will be easily available in the market.

Budget: It is assumed that the approved budget will be enough for executing the entire project successfully.

The WBS for the wedding event of Tony and Peggy Sue is provided below.

Figure 1: Work breakdown structure

(Source: Created by Author)

The Gantt chart which is given below showcases on the timeline that is required for organizing the event for completing the work of the project. The figure below reflects that the wedding plan will be successfully completed before 30^th June.

Figure 2: Gantt chart

(Source: Created by Author)

The human resources who organizes the wedding event is generally reflected below with their roles and responsibilities within the project.

1. Client:They plays the main role and generally helps in guiding the contractors as well as project managers so that they can be able to organize the wedding event quite effectively within the assumed time.
2. Project Manager:They are the individual who takes all the responsibility of the wedding project starting from the kick off phase to closure phase for successful implementation of the project.
3. Event Manager:The event manager is the individual who takes the responsibility of organizing the wedding ceremony and decorating the venue as per the requirement of the clients.
4. Planner:The planner is mainly responsible of reflecting the time which is mainly required for executing the entire project activities.
5. Resource Manager:Resource manager takes the responsibility of managing the resources which are required for the accomplishing the objectives of the plan that is mainly developed for the wedding.
6. Contractors:The contractors are the individuals who takes the contract of the wedding so that work of the project can be executed within the expected budget as well as time.

  The risk management plan for the project is generally reflected in the table which is generally given below:

Specification of the project

The communication plan that is generally developed for communicating between the project team members is reflected below:

The resources which are generally needed for organizing the entire plan for the project are generally needed to be assigned with the project activities as per the skills and knowledge of the team members. It is  identified that the table which is generally provided below helps in focuses on the resources which are generally assigned for finishing each  of the project activities quite successfully within the expected time as well as budget.

The table which is generally given blow mainly reflects on the cost of the resources that are required for the project work. The cost for the human resources is provided in per/hour format whereas the cost of the needed materials is provided. The entire cost that is needed helps in calculating the cost that is associated with the project.

The entire timescale that is generally developed in order to organize as well as manage the wedding event is reflected below in the table. It is found that the entire time that is generally required for organizing the wedding will be around 130 days and therefore the entire plan will be ready before 30^th June which is the wedding date.

The strategies that are generally needed to be followed for successfully executing the project activities are generally elaborated below.

Proper planning: It is very much necessary to develop proper plan for the wedding event that must include information as well as details about the project so that the team members who are involved with the project work can easily understand the work and can be able to execute it successfully. It is identified that appropriate information generally assists in accomplishing the goals and project objectives quite successfully.

Hiring experienced and skilled leaders: It is very much necessary to hire experienced as well as skilled project managers who must have the capability of managing the project work quite successfully for implementing the work of the project. It is found that experienced team members can easily handle the situation of the project and are able to execute the project work quite effectively.

Building high performing team: It is one of the responsibilities of the project manager to build high performing team of the project so that the team members of the project can actively work within the project in order to execute the objectives quite successfully without facing any challenges or issues within the organization.

Tracking the project: It is very much necessary to track the project quite successfully in order to get proper information about the status of the project on a regular basis so that the work that is associated with the project can generally be finished within the expected time as well as budget. This generally assists in implementing the project quite successfully.

Praising team effort: If the project manager takes the responsibility of praising the effort of the team then they will get inspired and work successfully in order to meet the goals as well as objectives of the project very much successfully.

Project plan: Purpose of the project

The measures that are generally developed in order to monitor as well as evaluate the progress of the project are generally elaborated below:

Clarifying the expectations: It is very much necessary to clarify the expectations of the clients while performing the project in order to make sure that the work that is associated with the project can be completed successfully as per the expectations of the clients.

Setting proper regular as well as monitoring intervals: It is quite necessary to monitor the progress of the project on a regular basis by checking the project status for making sure that the entire project will be completed within the assumed time. In addition to this, monitoring progress helps in analyzing the risks and challenges which are associated with the project so that the challenges can be resolved by taking proper steps.

Analyzing whether the project goals are achieved: It is very much necessary to check whether the objectives and goals of the project are achieved or not. If the project goals and objectives are achieved then it can be ensured that the project is on the right track and it be finished successfully.

Percent complete: It is quite necessary to analyze the progress of the project in order to gather information related with the percentage complete. If proper information related with percentage complete is generally gathered then it can be ensured that the project is on the right track and it will get completed successfully within the expected time as well as budget.

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