Developing A Cultural Awareness Training Program For CQ University

1. Project Title: Indigenous Cultural Awareness Training for Central Queensland University (CQU)

Concept: Create greater awareness amongst CQU students and employees about indigenous history, culture, languages and protocols. 

2. Background

The School of Engineering and Technology (SET) Indigenisation Committee is interested in projects that promote student and staff understanding of indigenous perspectives and cultural awareness into SET unit curriculums.

The Committee discussed the idea of developing a cultural awareness training program for CQ University students and staff to better understand local Aboriginal and Torres Strait Island history, culture, languages and protocols. One of the Committee members suggests such a project would be very complex. The Committee chair wants further information before raising the idea with the relevant funding body. Another Committee member suggests it would be good to have the training program released to coincide with the National Aborigines and Islanders Day Observance Committee (NAIDOC) week between 8^th – 15^th July 2018.

NAIDOC WEEK 2018: 8-15 JULY 

3. Content and style of training

The School of Engineering and Technology (SET) Indigenisation Committee has requested cultural awareness training program include indigenous history, culture, languages and protocols. The Committee also requested the training program include both face to face and online training components. In addition, the training program should be tailored for the needs of CQ University students and employees.  

The School of Engineering and Technology (SET) Indigenisation Committee has indicated members of local Aboriginal and Islander communities be one of the key stakeholders in this project.  The Committee has requested that during the project any contact with these communities be undertaken in a respective and culturally appropriate manner. 

4. Your Task

You have been tasked to provide the Chair of the SET Indigenisation Committee with further information in relation to the project. The Chair will act as the Project Executive for the project. The assessment content headings for your project submission are listed below. This submission is due in week 9.

5. Assessment

Content of project submission	Marks
Project description and justification	7
Stakeholders	10
Requirements management	5
Scope	10
Schedule	5
Budget	5
Risks	5
Tolerances	1
Lessons	2
TOTAL MARKS	50

6. Assessment task 2 is an individual assessment

You are to develop a project plan that reflects the project described in this document and aligns to PMBoK and Prince2 requirements.

The Project Executive has supplied a template for you to use which has been tailored to suit the organisational context and incorporates elements of both a project plan and a charter.

Title Page

Include a title page at the beginning of the assessment item with the following information:

• The project title (i.e. ‘The Indigenous Cultural Awareness Training Project’)
• Student name and student number
• Campus (DST for distance/Flex students)
• Tutor name
• Tutorial number

Please note: Further documentation concerning this project proposal including the template referred to above will be up-loaded on Moodle in due course.

 STAKEHOLDERS (10 Marks) 

2.1 Stakeholder ListKey Stakeholder List (6 MARKS)  

2.2 Stakeholders Engagement Assessment Matrix (3 marks)  Stakeholders Engagement Assessment Matrix  

2.2 Obtaining expert judgement (1 mark)  

QUESTION: Briefly explain at least two different methods or techniques to obtain this expert judgement from groups and/or individuals? The two different methods or techniques are explained below in order to obtain expert judgement from various group or individuals. The two different techniques or methods include:

 Quantitative Technique: It is identified that quantitative technique is mainly used for analyzing whether the stakeholder are able to perform different amount of duties within specific period of time. Moreover, this technique can be utilized for analyzing the performance of the stakeholder as per the workload that is assigned to them.

Qualitative Technique: It is identified that qualitative technique is mainly utilized for analyzing the performance of the stakeholder in context to quality of output that is provided as a part of duty within the project.3IREMENTS MANAGEMENT (5 marks)3.1.1     Traditional Owner/s of the land on which CQ University campuses are located (1 mark). 

QUESTION: State whether it is appropriate to have a single key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located. Provide an explanation for your response.  It is analyzed that it is not appropriate to have a single stakeholder who mainly takes the responsibility of representing the traditional owners of the land on which the campus of central Queensland is located.

This is because one individual person cannot be able to take the entire responsibility of representing the various campuses of the universities at a time as the selected stakeholder can represent as well as evaluate only one particular campus at a single time only. If the stakeholder is to present ass the lands of the Queensland campuses then the person will have to analyse various conditions that are associated with each of the campuses and thus the time that the person will get in collecting data as well as information about each campus is less which ensures that the collected that can be inaccurate.

Hence, it is quite preferable to select one stakeholder from each of the campus of Central Queensland so that they can be able to represent only one land of ownership. 3.1.2 Opening statement style (1 mark)

QUESTION: Which of the two opening statement styles ‘Welcome to Country’ or ‘Acknowledgement of Country’ is appropriate for the Project Executive to use and provide a brief explanation justifying your answer.  It is identified after analyzing the entire problem that Acknowledgement of country will be very much appropriate for the entire opening statement of the program as “welcomes to Country” is more  suitable for the foreigners but not for the indigenous people because they are the people who mainly prefers to be acknowledged their existence within the country.3.1.3     Requirements gathering for training package (1 mark)

NAIDOC WEEK 2018: 8-15 JULY

QUESTION: Is the suggestion of using a previously developed cultural awareness training program an appropriate method of requirements gathering? Briefly explain your answer.It is identified that previously developed indigenous cultural awareness training program is not considered as an appropriate method of requirement gathering. This is because the previous model can only be utilized in the template but the contents of the two training programs are quite different from each other and each of the detail needs to be changed that is not possible by searching the internet appropriately.3.1.4 Requirements traceability (.5 mark)

QUESTION: What document could be used to track or ‘trace’ requirements throughout the project life cycle?   It is identified that a central resource log database can be utilized for using the platform of cloud. Once the resources are used, the site manager of the project will enter within the server for automatically updating the central resource log that is generally set up within the central cloud system. 3.1.5 Requirements prioritization process (1 mark) The project board are concerned they may have competing requirements from a number of stakeholders. To manage this they would like to define a requirement prioritisation process that can be shared with all stakeholders prior to requirements gathering. 

QUESTION: What is requirement prioritisation and why would it be important to communicate this process to stakeholders? It is identified that requirement prioritization is one of the procedure with which the resources are provided to the stakeholder that is based on the priority of the duty within the project. Hence, if any type of competing requirements arises, a priority plan must be created where the various tasks must be arranged in context to priority. Thus the resources are generally assigned to the tasks with the highest priority.3.1.6 MoSCoW Technique (.5 mark)

QUESTION: List the five components of the MoSCoW technique The various five components of the MoSCoW technique are as follows:

• Must have

• Would have

• Could have

• Should have

• oS for easing the pronunciation

   4 SCOPE (10 marks)The scope of the project is divided into in-scope as well as out scope. In-scope: The in-scope of the project is as follows:

• Spreading indigenous culture among other natives as well as foreign students

• Raising cultural awareness among various faculties as well as students

• Conducting cultural awareness program

• Acknowledging indigenous culture with the help of the program

 Out scope: The out-scope of the project is as follows:

• Information about the suppliers are not provided

• Objectives

  Cost related with agreement are not provided

        Work breakdown structure (3 marks)                

WBS Dictionary (6 Marks) 

Project Description (7 Marks) Project Description and BACKGROUND (2 marks)                                                 The paper focuses on the School of engineering and Technology (SET) indigenous committee that is interested in promoting indigenous as well as cultural perspectives into SET unit curriculum in order to aware students as well as staffs about the significance of   indigenous culture. In order to promote awareness about indigenous culture, the committee wants to develop a training program for the staffs as well as students of the CQU university so that they can properly understand about the culture, history as well as languages that are associated with local Aboriginal and Torres Strait Island          The project mainly reflects on hosting indigenous cultural awareness training for Central Queensland University (CQU) for creating cultural awareness among the students of CQU as well as within the employees about indigenous history, culture, languages as well as protocols. It is identified that the committee mainly engages in the idea of developing cultural awareness training program which was mainly hosted by the School of engineering and technology indigenous committee. It is identified that the main objectives of the project is to raise indigenous cultural awareness among the different university students who are from different cultural background.         Justification
Output	Outcome	Benefits
Raising indigenous culture awareness training among the students as well as staffs of the university.	The cultural awareness training that is hosted by SET generally helps in promoting the significance of indigenous culture, history as well as languages among the students as well as staffs. In addition to this, the training program will be helpful in creating better mix in the culture within the university which helps in enhancing unity among the students as well as staffs of the university.	Most of the students of the universities are interested in joining the training program so that they can learn about the significance of indigenous culture, history as well as languages which further helps in educational development of the students within the University.
	Stakeholder	Category (i.e. Sponsor / Supplier / User)	Description of Interest	Description of Influence
1	ADC business consultancy	Sponsor	The sponsor mainly helps in promoting the indigenous cultural awareness training program which mainly results in enhancing the number of clients for the project.	The sponsor mainly provide proper amount of funds that is needed for promoting the indigenous cultural training awareness program.
2	Lindy Tagai	Team coordinator	The team coordinator mainly engages in organizing the team  participants who are involved within the project	Proper management skills of the team coordinator are utilized in order to coordinate the team of the project properly.
3	Bambam smith	Cultural faculty of indigenous origin	The faculty of cultural indigenous origin mainly involves in spreading as well as educating the Torres Strait indigenous culture, history as well as languages among various participants of the project.	The faculty must have proper as well as appropriate knowledge about indigenous culture, history as well as languages so that he can easily spread as well as educate the significance of the culture to the staffs as well as employees of CQU university.
4	Education suppliers Pvt. Ltd.	Supplier	The supplier mainly provides the requirements as well as needs that are generally required for hosting the training program	The suppliers mainly involves in supplying proper tools for the project that mainly includes blackboards, papers, pen, markers which are needed for promoting the indigenous program.
5	Ethan Williams	Program organizer	The program organizer mainly involves in organizing as well as executing the entire project of indigenous cultural awareness training program as per the plan that is made.	The program organizer mainly raises cultural awareness among the employees as well as students of CQU university for developing as well as promoting education.
6	SET indigenous committee	Project coordinator	The project coordinator manages as well as coordinates the project properly for completing the project successfully.	The project co-ordinator mainly raised cultural awareness among various students by developing as well as promoting indigenous cultural awareness.
Stakeholder	Unaware	Resistant	Neutral	Supportive	Leading
1. Sponsor				ü
2.Team coordinator			ü
3. Cultural faculty of indigenous origin					ü
4. Supplier	ü
5. Program organizer				ü
6. Project coordinator				ü

       1      Schedule (5 MARKS)Schedule 

Spreading indigenous culture Raising cultural Awareness  Cultural awareness program Indigenous culture acknowledgement Cultural diversity  Cultural Unity2 Budget (5 MARKS)

 QUESTION: What is the hourly AUD $ rate used in your calculations?The hourly rate that is utilized in the project is as follows:Spreading cultural awareness training  Raising cultural awareness  Cultural awareness program Indigenous cultural acknowledgement Cultural Diversity Cultural Unity 3 Risks (5 MARKS)Indigenous Cultural Awareness Training ProjectRisk Register  4 TOLERENCES (1 mark) 5LESSONS (2 marks)  

Project Submission ApprovalThe undersigned acknowledge that they have reviewed the<Project Name>Assessment Task 2 and agree with the information presented within this document.

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Spread indigenous culture
WBS ID	1.1.1
Description of work	In order to spread indigenous culture among various foreign  as well as native students
Cost Estimate	$6,360
Start and Finish Dates	7/10/18 to 8/3/18
Raising cultural awareness
WBS ID	1.1.2
Description of work	For raising cultural awareness among various faculties and students
Cost Estimate	$4,720
Start and Finish Dates	8/6/18 to 8/24/18
Cultural awareness program
WBS ID	1.2.1
Description of work	For conducting cultural awareness program
Cost Estimate	$7,720
Start and Finish Dates	8/27/18 to 9/27/18
Indigenous culture acknowledgement
WBS ID	1.2.2
Description of work	For acknowledging indigenous culture with the help of the program
Cost Estimate	$7,720
Start and Finish Dates	9/28/18 to 11/1/18
Cultural Diversity
WBS ID	1.3.1
Description of work	For informing students as well as staffs about the significance of cultural diversity
Cost Estimate	$7,960
Start and Finish Dates	11/2/18 to 12/7/18
Cultural Unity
WBS ID	1.3.2
Description of work	For brining cultural unity among the faculties as well as students
Cost Estimate	$9,840
Start and Finish Dates	12/10/18 to 1/21/19
Activity	Description of Work	Start	Finish	Duration (days)
1	Preparation of program plan	Tue 7/10/18	Mon 7/16/18	5 days
2	Inviting faculty of indigenous origin	Tue 7/17/18	Wed 7/25/18	7 days
3	Introducing the program	Thu 7/26/18	Fri 8/3/18	7 days
Activity	Description of work	Start Date	End Date	Duration (days)
1	Dividing the team	Mon 8/6/18	Mon 8/13/18	6 days
2	Providing proper knowledge about cultural awareness	Tue 8/14/18	Mon 8/20/18	5 days
3	Conducting cultural awareness training program	Tue 8/21/18	Fri 8/24/18	4 days
Activity	Description of work	Start Date	End Date	Duration (days)
1	Creating team	Mon 8/27/18	Tue 9/4/18	7 days
2	Assigning details about the program	Wed 9/5/18	Fri 9/14/18	8 days
3	Teaching benefits of indigenous culture	Mon 9/17/18	Thu 9/27/18	9 days
Activity	Description of work	Start Date	End Date	Duration (days)
1	Team creation	Fri 9/28/18	Tue 10/9/18	8 days
2	Understanding the importance of indigenous acknowledgement	Wed 10/10/18	Thu 10/18/18	7 days
3	Getting acknowledgement	Fri 10/19/18	Thu 11/1/18	10 days
Activity	Description of work	Start Date	End Date	Duration (days)
1	Making teams	Fri 11/2/18	Wed 11/14/18	9 days
2	Assigning study materials about cultural diversity	Thu 11/15/18	Mon 11/26/18	8 days
3	Teaching advantages of cultural diversity	Tue 11/27/18	Fri 12/7/18	9 days
Activity	Description of work	Start Date	End Date	Duration (days)
1	Making separate team	Mon 12/10/18	Fri 12/21/18	10 days
2	Assigning study rooms	Mon 12/24/18	Thu 1/3/19	9 days
3	Preparing participants for embracing cultural diversity	Fri 1/4/19	Mon 1/21/19	12 days
Resource Name	Std. Rate
Team co-coordinator	$45.00/hr
Cultural faculty of indigenous origin	$40.00/hr
Program organizer	$40.00/hr
Project co-coordinator	$35.00/hr
Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
Preparation of program plan		$1,600.00
Inviting faculty of indigenous origin		$2,240.00
Introducing the program		$2,520.00
Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
Dividing the team			$1,680.00
Providing proper knowledge about cultural awareness			$1,600.00
Conducting cultural awareness training program			$1,440.00
Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
Creating team				$2,240.00
Assigning details about the program				$2,240.00
Teaching benefits of indigenous culture				$3,240.00
Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
Team creation					$1,560.00	$1,000.00
Understanding the importance of indigenous acknowledgement					$1,060.00	$900.00
Getting acknowledgement					$2,000.00	$1,200.00
Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
Making teams						$1,520.00	$1,000.00
Assigning study materials about cultural diversity						$1,560.00	$1,000.00
Teaching advantages of cultural diversity						$1,880.00	$1,000.00
Activity/Deliverables	June	July	Aug	Sept	Oct	Nov	Dec	Jan	Feb	Mar
Making separate team		$1500					$2,600.00	$1,000.00
Assigning study rooms		$1000					$1,880.00	$1,000.00
Preparing participants for embracing cultural diversity		$1500					$2,000.00	$1,360.00
Name	Description	Likelihood	Impact	Response type	Mitigation strategy
Risk 1	Lack of proper interest	High	High	Internal	In order to resolve this issue, it is quite important to raise proper cultural awareness among the students as well as staffs of CQU university
Risk 2	Lack of appropriate cultural knowledge	Medium	High	Internal	It is quite important to appoint team members who have in depth knowledge about indigenous culture.
Risk 3	Racism	Medium	Medium	Internal	It is quite important to implement strict rules as well as regulations that are important for mitigating the issues that are associated with racism
Risk 4	Resistance from indigenous people	High	High	External	In order to mitigate this problem, it is quite necessary to acknowledge the indigenous culture of Aboriginal and Torres Island.
Opportunity	Lack of cultural unity	Medium	High	Internal	it is quite important to teach cultural unity to both the staffs as well as teachers of the CQU university
Tolerance	Specific Tolerance allowed
Tolerance specified for time	140 days
Tolerance specified for cost	$44,320
Previous lessons learned	Proposed action to address (in current project)
Lesson 1 The first lesson involved an ‘off-the-shelf’ online training program which failed to properly interface with the universities learning system.	It is quite important to install proper information system within the organization which have very high speed of internet connection
Lesson 2: The second lesson involved the use of a generic cross cultural training package which failed to properly address the nuances which exists between different indigenous groups located in various geographical areas.	It is very much necessary to invite people from different indigenous culture background who have proper in-depth knowledge about various indigenous culture and tradition.
Signature:	< Please Fill>	Date:	< Please Fill>
Print Name:	< Please Fill>
Title:
Organisation:	[Consider who would have the authority to approve the start of this project?]