Acknowledging Local Indigenous Tribes By Renaming Selected Central Queensland University Premises

Project Description

Information describing the project scenario can be found in the assessment specification file and from your own research. DO NOT cut and paste the background from the Project Scenario here. You must provide a considered and concise description of the project in your own words including the major deliverables and the background in the text box immediately below.

The Project Executive notes that this project does not generate profits for the organization but believes the project aligns to the strategic direction of the organization. To justify the project the Project Executive wants to be able to map the output of the project to an observable positive result (outcome) that can be measured (Benefit). Fill in the Output -> Outcome -> Benefits table below. For further information look at the information relating to ‘Business Case’ in your Prince2 text.  

Stakeholders

List 6 key stakeholders or stakeholder groups. In this list you must include at least one key stakeholder that is a sponsor, supplier and a user. Be specific when listing who the stakeholder or stakeholder group’s are and include the category in the second column. Do not include the project manager as a stakeholder.

The description of interest should describe the stakeholder’s (or stakeholder groups) main interest in the project. The description of influence should describe the potential influence the stakeholder or stakeholder group has on the project. Complete the table below titled ‘Key stakeholder list’.

2.2 Stakeholders Engagement Assessment Matrix

The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’. Please complete the matrix below for the six stakeholders previously identified.

2.3 Stakeholder Communication

The Project Board has asked you to provide advice on how best to communicate with the key indigenous stakeholders who are not on the Project Board or in the Project Team.

Describe the communication method you believe will be most effective, state whether the method is INTERACTIVE, PULL or PUSH communication, and briefly justify your choice.

2.4 Obtaining expert judgement

(In order to create a stakeholder management plan judgement and expertise should be sought from relevant groups or individuals.)

Describe at least two different methods or techniques to obtain this expert judgement from groups and/or individuals?  

3.1 Traditional Owner/s of the land on which CQ University campuses are located (1 mark).

The Senior Supplier has asked whether there can be a single key stakeholder representing the Traditional Owners of the land on which the relevant Central Queensland Campuses are located. The Project Executive suggests that they will need more than one key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located.

Describe which approach is most appropriate and provide a brief explanation justifying your answer.

3.2. Opening statement style

The Project Board has asked that the respective campus leaders officiate at the naming ceremonies on their campus and ask your advice regarding which statement should be used when opening the naming ceremonies.  The Board are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The campus leaders are not of Aboriginal or Torres Strait Islander descent.

State which of the two opening statement styles ‘Welcome to Country’ or ‘Acknowledgement of Country’ is appropriate for the campus leaders to use at the naming ceremonies. Please provide a brief explanation justifying your answer.

3.3 Requirements gathering for acknowledging local Indigenous tribe/identity project by naming/renaming selected Central Queensland University (CQU) premises (1 mark)

The Senior Supplier representing the company engaged to construct and erect signs (signage) and plaques provides the following information to the project board:

One of their lead designers previously constructed and erected signs and plaques for a recreational park in Sydney which recognised the local Vietnamese community.  The designer is confident they could access all the documentation from that project. The designer adds that for this project, they can research the indigenous requirements through on-line searches.  Using this desk top research and design would save both time and money, as there would be no need contact anyone outside the current project team.

State whether the suggestion of using documentation from the Vietnamese community recognition project would be appropriate method of requirements gathering?  Briefly explain your answer.

3.4 Requirements traceability

As multiple campuses will be involved in the project, the project board has requested requirements be tracked centrally. What document is used to track or ‘trace’ requirements throughout the project life cycle?

3.5 Requirements prioritization process

The project board are concerned they may have competing requirements from a number of stakeholders.  To manage this they would like to define a requirement prioritisation process that can be shared with all stakeholders prior to requirements gathering.

What is requirement prioritisation and why would it be important to communicate this process to stakeholders?

3.6  MoSCoW Technique

The project board wants use the MoSCoW technique to assist with prioritising any requirements that are gathered for this project.

List the four components of the MoSCoW technique.

The paper reflects on the project which will be helpful in acknowledging the local tribes by renaming the premises as well as land of the CQ universities. It is found that the SET indigenous committee is generally interested within the project that generally helps in providing proper visibility to the oldest culture by renaming the CQU premises by providing honour to the local indigenous tribes. It is found that in this specific project, the land or premises of CQU universities are generally selected by constructing plaques, erecting signs as well as by naming the signs which will generally occur across various campuses of CQU. Furthermore, it is found that the SET indigenous committee generally indicates that the members who are generally associated with the local aboriginal communities is considered as one of the significant stakeholders of the project.

The SET wants to acknowledge the local aboriginal tribes by undertaking the construction as well as erecting signs that generally renames the CQU premises.

 By undertaking the project, the project manager will generally take the responsibility of constructing as well as erecting the signs in order to rename the CQU premises and also helps in designing as well as erecting plaques and further assist in organizing and renaming the ceremonies that further helps in acknowledging the local aboriginal people.

The main benefit that will generally be gathered from the project is that the local indigenous committee will be acknowledge and the people will get to know about the committee that will further helpful in preserving the culture that are followed earlier.

Cultural faculty of indigenous origin

 It is found that the cultural faculty generally helps in promoting different understandings in context to the indigenous people.

 It is found that as they are capable of providing proper knowledge as well as information about the indigenous culture the project managers are capable of using the concepts within the project by constructing signage as well as plaq

The team coordinator is generally the individual who are generally able to manage and organize the people of the team for finishing the work of the project successfully.

It is found that proper help and support of the team coordinator will be helpful in constructing the signage as well as plaques quite effectively within the expected budget and time.

The suppliers generally provide the materials as well as other resource type which are mainly needed for the work of the project.

It is identified that the project resources which are generally supplied by the suppliers of the project are helpful in acknowledging the indigenous tribes successfully.

The program organizer generally organizes the entire project so that they can be able to construct plaques as well as signages and can be able to name the premises of CQU universities with the names of indigenous tribes.

It is identified that project sponsor are generally the person who generally helps in providing fund so that the work of the project can be successfully com

The co-ordinator of the project generally takes the entire responsibility of managing the work of the project quite successfully so that the project work can be finished completely on time.

Stakeholders

It is found that due to proper management as well as coordination the coordinator of the project generally helps in raising proper cultural awareness for reflecting the significance of indigenous tribes.

The SET indigenous committee generally pull one of the important members of the indigenous committee so that they can be able to provide proper information that is generally related with the project

The SET indigenous committee wants to PUSH the students of the universities to take part in the project so that they can be able to acknowledge the indigenous tribes.

Describe at least two different methods or techniques to obtain this expert judgement from groups and/or individuals?  

  It is found that there are two different types of methods as well as techniques that are helpful in obtaining the expert judgement from the groups or the individuals are generally elaborated below:

 Quantitative technique: It is found that this particular technique is generally used for determining the performance of the team members in context to the work that is generally allocated to them. Moreover, it is found that this technique is very much beneficial in determining the work capability within the members of the team within a specific time period.

Qualitative technique: It is found that  this technique is generally used for determining the  team members performance within a project in context to the quality of the project which can generally provided as an output to the project.

REQUIREMENTS MANAGEMENT

Traditional Owner/s of the land on which CQ University campuses are located (1 mark).

Describe which approach is most appropriate and provide a brief explanation justifying your answer.

It is found that the representation of various campus of the CQU university by a single specific owner is not considered to be appropriate. This is generally due to the fact that it is quite difficult for a single stakeholder to represent the different other campuses of the CQU university at a time. If a stakeholder is asked to visit all the campus of the university then if one single individual is the owner then it will be quite difficult to visit all the campus at a time for collecting proper information. Therefore, it is identified that there is a need to have more than one key stakeholder who will generally take the responsibility of representing the owners of the land in which the campuses are generally located.

Opening statement style

State which of the two opening statement styles ‘Welcome to Country’ or ‘Acknowledgement of Country’ is appropriate for the campus leaders to use at the naming ceremonies. Please provide a brief explanation justifying your answer.

 It is identified that within the two opening styles, it is found that acknowledgement of country is generally considered as appropriate for the executives as they are generally the people who generally likes acknowledgement as the residents will generally love to hear “Welcome to country” as it can be one of the opening statement that can be used for both the people who are outside from the country.

Stakeholders Engagement Assessment Matrix

Requirements gathering for acknowledging local Indigenous tribe/identity project by naming/renaming selected Central Queensland University (CQU) premises (1 mark)

State whether the suggestion of using documentation from the Vietnamese community recognition project would be appropriate method of requirements gathering?  Briefly explain your answer.

 Yes, it is identified that the suggestion which is given about using the documents from the project that is used earlier to recognizing the Vietnamese community is considered to be appropriate as with the help of the documents, the designer will generally get proper idea about how to represent the indigenous community. The idea that are gained from the earlier projects are helpful in designing the plaques as well as for constructing and designing the signage.

Requirements traceability

What document is used to track or ‘trace’ requirements throughout the project life cycle?

 It is identified that the central resource log can be used for tracking and updating the project related requirements. This document is mainly used within the project lifecycle as the central log is mainly used within the cloud and thus it should be updated by the site manager when the project resources are used properly.

Requirements prioritization process

What is requirement prioritisation and why would it be important to communicate this process to stakeholders?

 Requirement prioritization is generally defined as the techniques with the help of which the significance as well as urgency of the various requirements of the projects can generally be managed in order to cope with various limit of the project resources.

 It is identified that is quite important to communicate the entire process of requirement prioritization as it is mainly considered by which the resources of the project are given to the stakeholders of the project so that the distribution of the resources is generally prioritized as per the duty of the project stakeholder.

 It is very much significant to construct the signage properly so that the people can be able to know about the cultural knowledge.

It is very much necessary to develop appropriate rules as well as regulations such that the issue that are associated with racism can be resolved quite effectively

It is quite important to follow the schedule of the project quite properly so that the problems that are related with the project can be resolved

Specific Tolerance allowed  

Tolerance specified for time

Previous lessons learned

Proposed action to address  

The first lesson involved problems with an overseas supplier, with a web-based presence only, which produced budget signage. The supplier failed to deliver agreed goods, went bankrupt and subsequently vanished, with the clients’ deposit

 It is very much important to make proper plan before supplying the goods as well as materials so that the suppliers can be able to deliver the goods within the money that is deposited by the client

Lesson 2:

The second lesson involved the use of a generic package which failed to properly address the nuances which exists between different indigenous groups located in various geographical areas.

It is quite important to communicate with the indigenous people in order to gather any type of information that is associated with the project.

Project Submission Approval

The undersigned acknowledge that they have reviewed the < Acknowledging local Indigenous Tribe/Identity> Assessment Task 2 and agree with the information presented within this document.

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