Critically evaluate the impact of internal and external factors on project management processes and develop strategies to implement appropriate courses of action.
Articulate project management outcomes and communicate using a range of media to diverse stakeholders representing differing expectations
Enterprise Environmental Factors Analysis
In Assessment 2 Part A, students will use their project developed for Assessment 1:
- Identify enterprise environmental factors (EEF) of the project;
- Propose a tool, technique or framework intend to use for qualitative and/or quantitative impact analysis of EEF;
- Justify why the selected tool/technique is appropriate.
Students are encouraged to identify EEFs from the project chosen and share personal thoughts with group members in the class. Actively seek feedback and inputs from facilitators. The individual and group should organise discussion notes and upload it on the Blackboard accordingly.
Students will assess and incorporate the feedback received from their peers in Module Discussion and submit a report on the impact analysis of EEF identified within The report should address the following:
- Evaluation of the internal and external factors and their impact on project management processes
- Development of strategies to implement the appropriate actions
- Drafted communication plan and outcomes to diverse stakeholders
- What key knowledge and skills you learned through this subject?
- How will they benefit you further study and career?
- Any Good, Bad or Ugly of your total learning experience?
Evaluation of the internal as well as external factors and their impact on the process of project management
It is analyzed that enterprise environmental factors generally create both positive as well as negative impact on the process of project management and on the operation of the organization (Smith, 2016). It is found that the enterprise environmental factors are generally divided into internal as well as external factors that are helpful in creating proper influence on the project that is generally undertaken.
According to Zinovieva et al. (2016), external EEFs are those that generally help in create a huge impact on both the project as well as organization, however, the internal factors generally create impact within the project core. It is found that there are a number of internal as well as external enterprise environmental factors that are generally associated with the organization Quasar communication which further creates a huge impact on the procedure of project management.
It is found that there are a number of internal EEFs that are mainly associated with the organisation quasar communication in order to create an impact on the procedure of project management. The internal factors that generally create an impact on the procedure of project management are generally elaborated below:
Improper authority: It is identified that as QCI adopted project management structure that is fragmented as well as informal, it is found that the project managers are provided with lots of responsibilities with very much little authority while the entire authority is provided to the line managers (Kuratko Hornsby & Covin, 2014). Due to the improper division of authority, it became quite difficult to manage the projects that are generally undertaken by the organization QCI.
Inappropriate organizational structure: It is found that due to improper organizational structure, the work that is related with the project is not divided properly within the team member and as a result, it generally creates a number of issues in managing the project successfully.
Corporate culture: Style of the functioning of top management as well as learning of the organization are mainly considered as one of the important factors for properly managing the organizational operations (Yang et al., 2017). It is identified that the organization generally follows corporate culture in which decisions are generally made by the top managers. It is found that due to this corporate culture, it is quite difficult to manage the project effectively without taking proper views of the project team members as well as leaders.
The external factors that generally creates an impact on the project management processes are generally elaborated below:
Competition: It is identified that the organization faces a number of different types of challenges while dealing with the competition. In order to deal with the rising competition, the organization generally dealt with an external organization so that they can be able to train the stakeholders of the organization in project management (Kroon, 2016). But as the line managers opposed, fragmented as well as the informal structure of project management. It is found that due to this inappropriate structure of project management, it is very much difficult to manage the projects of Quasar Communication quite effectively.
Technological changes: It is identified that the changes that are generally needed can generally create a number of challenges as well as issues. It is found that with the changes within the technology, it is very much necessary to utilize proper techniques in order to manage the operations of the organization. however due to change in tools and techniques, it is very much difficult for the project managers to handle or manage the project effectively due to lack of knowledge and skills in the new technologies (Kaczmarek, 2017).
Suppliers: Both the suppliers as well as customers are generally found as the most important stakeholders who are mainly related with the organization “Quasar communication”. It is identified that if the suppliers of the organizations create a negative impact on the overall organizational process then it is quite difficult to manage the project quite effectively and thus it is analyzed that the suppliers can create a negative impact on the project (Allison & Redhead, 2017).
It is very much necessary to take appropriate actions so that the problems that generally occurs due to enterprise environmental factors can get properly resolved. The actions which are generally required to be taken are listed below:
Development of proper organizational structure: It is very much necessary for the organization to develop a proper organizational structure so that proper authority is provided to the project managers. This will be helpful in managing the projects of Quasar organization quite effectively (Hystad et al., 2014). Thu, it is identified that the development of proper organizational structure will be quite helpful for the organization in creating a positive impact in context to project management.
Proper corporate culture: It is found that it is quite necessary to develop a proper corporate culture within the organization. It is found that proper culture within the organization will be able to provide proper equal rights to both the team members as well as the higher authority of the organization (Smith, 2016). It is identified that equal rights assist the stakeholders in making proper decisions related to the projects which further assists in managing the project quite effectively. Thus, it can be analysed that the presence of proper corporate culture is quite helpful in making proper business-related decisions which further assists in creating a huge impact in managing the project.
Avoiding technological change: It is found that it is quite necessary to avoid the technological changes that are generally required within the project (Allison & Redhead, 2017). It is found that after the initiation phase of the project, if new techniques, as well as technologies, are used then it will be quite difficult for the project manager to manage the project. In order to resolve the problem, it is very much necessary to avoid technological changes within the project.
Making proper relation with the suppliers: If the organization has proper relations with the customers as well as suppliers then their action will not create any type of negative impact on the operations of the organization. Thus, it will be quite easy to manage the projects successfully.
Inappropriate organizational structure
Distribution of authority: The organization must provide proper authority to the project managers with proper responsibilities instead of the line managers so that they can be able to finish the work of the project quite effectively without creating any type of problem (Hystad et al., 2014). Is action is generally needed for managing all the projects o the QLC effectively as well as successfully so that the project can be able to achiest proper goals as well as objectives
The communication plan that is required to be developed by the organization “Quasar communication are mainly elaborated in the table below.
Proper information about the status of the project is provided to the project manager
Email, status report
It is found that proper information about the problems that the project team members’ faces while undertaking the project are generally discussed.
Email, status report
The objectives, as well as other works that are generally related with the project, are discussed for providing a decent overview of the plans to the team members.
Email, status report
It is found that the presence of diverse stakeholders within the organization is very much necessary. The work that is generally associated with the project can be completed quite effectively as the stockholders who are mainly associated with the organization have diverse roles as well as responsibilities. It is found that as per the roles and responsibilities, tasks or activities related with the project are generally assigned to them so that they can be able to complete it successfully. Additionally, it is found that diverse stakeholders within the organization help in building the bridge as well as fostering closer relations with the various stakeholder and it further assists in reflecting the depth of commitment within the stakeholders of the organization. Furthermore, it is identified that it also helps in developing engagement within the organization which further helps in finishing the work of the project quite effectively within the expected time with the help of different as well as diverse stakeholders of the organization.
From this entire paper, I have learned about the importance of the enterprise environmental factors and their impact on the performance of the project management. I have also gained knowledge about the significance of internal as well as external enterprise environmental factors and how it is helpful in creating an impact on the project management. Furthermore, I have also got to know about the importance of communication in the project and how it is helpful in managing the projects effectively. In addition to this, the paper also affects the significance of diverse stakeholders within the organization and how it is helpful in creating a positive impact on the outcomes of the project. Furthermore, the paper also reflects on the modules that also provides information related with change management, stockholders, benefits realisation and many more in order to provide them proper guidance in context to project so that the project can be managed quite effectively. Moreover, the knowledge and skills that I have gained after undertaking this project will be help as well as guide me for my future project. The knowledge that I have gained will lead to analyze the enterprise environmental factors effectively so that I can implement proper strategies in order to resolve them.
The information, as well as knowledge that I have generally gained from this project, is quite helpful re quite helpful for career. The experience that are generally gained from this project will generally guide the project manager in the future project so that they can be able to finish the work associated with the project effectively. Furthermore, with the help of the modules, the project managers can be able to get proper knowledge in project management that further guides as well as helps them in managing the project very much effectively. It is found that the information, as well as knowledge that I general gained about the change management, enterprise environmental factors, project stakeholders as well as benefits realization, provides them proper details about how to manage the project so that it gets completed successfully by achieving the goals as well as objectives of the project. In addition to this, I have analyzed that the knowledge as well as skills which I have gained is quite helpful for my future as it can guide me how to handle the internal as well as external enterprise environmental factors that it would not create any impact on the various project management factors.
I have learnt the significance of change management within the project and how changes within the project should be handled effectively. It is analyzed by me that if the employees of the organization do no likes to accept the change then it is very much difficult to implement that change within the organization. Furthermore, I have collected information about the life cycle of the project and get to know how the life cycle of the project are helpful in managing the project. I have to get proper details about the various tools as well as techniques that are generally essential for managing as well as controlling of the project effectively.
In addition to this, I have experienced the significance of integrated project management and how the enterprise environmental factors are creating an impact on both the project as well as organization. I have identified that decryption about the project management organization as well as delivery frameworks are significant for managing as well as exacting the project successfully. I have also gained experience about the importance of stakeholders as well as benefits realization in order to manage the project effectively.
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