Cooperative Project Leadership for Rostering System

Discuss about the Project Leadership Skills In Cooperative Projects.

Project Name/Team/Description

Globex Corporation organises “Riverina Agriculture and Lifestyle Show” every year for the demonstration and appreciation purpose regarding their achievements in agricultural lifestyle of the farmers. The volunteers and the event members are the major stakeholders, on whom the success of the program depends. In the last year program the number of volunteer and internal member was too large to maintain, monitor and manage them manually. It has also affected the performance level of them as well as the quality of the event. Hence, Globex Corporation has requested Virtucon to develop a computer based rostering system to make their control and management operation easy. They also want to have a processing as well as storing system.

Project Name: “Rostering System Project For Riverina Agriculture and Lifestyle Show”
Start Date	September 18, 2018

Team Member	Contact Number	Email	Role
X	8989 3212;	[email protected]	Project Manager and system analysts
Y	3123 3234;	[email protected]	Application Developer
Z	2321 2234;	[email protected]	Project Developer

The aim of the “Rostering System Project For Riverina Agriculture and Lifestyle Show” is to develop a automated computerised system for the client Globex, that will assist the client in their complex monitoring and management process for the participants of RAILS programs and members.

To develop a “Computer Based Rostering System” for control and management operation on participants

To deliver the System within the negotiated timeline

To improve the consumer experience with user friendly an efficient software development

To maintain pre and post delivery relationship with the client for development and support process

	x	y	z
Role(s)	Project Manager and system analysts	Application Developer	Project Developer
Responsibilities	1 Monitoring	Developing Code	Determining the changed required to make more user friendly
	2 Budget planning	Runtime anomaly assessment	Identify viability of the development
	3 Project schedule remodelling	Finding and eliminating bug	Concept phase development
	4 assess and implement required changes	Alpha and beta testing	Developing Conceptual model for the application
	5 Consumer satisfaction	Making required changes in code
Skills/ Knowledge	1 Leadership skill	1 Creativity,	1 Problem Solving
	2 Risk Management	2 Graphical knowledge	2 Business Knowledge
	3 Communication	3 Programming Skill	3 Knowledge on Consumer Expectation
	4 Analytical skill	4 Code Optimisation skill	4 Technical Knowledge
	5 Persuasion	5 Logical Reasoning skill	5 Conceptual modelling skill
	6 Organising	6 Application testing skill	6 Logical Reasoning skill

Name	Timings	Location	Ways of Communication	Documented Information
X (Project Manager and system analyst)	10 am to 5 pm	Virtucon Office	Face-to-face meeting, Phone, email	Paper document Virtucon database;
Y (Application Developer)	10 am to 5 pm	Conference room	Phone, Email	Paper Document; Virtucon database;
Z (Project Developer)	10 am to 5 pm	Virtucon Office	Face-to-face meeting, Email	Virtucon database;

Team Rules	· Each of the members should have clear vision about the project goals and objectives · Each member should attend the meetings on project progress · Team members should share their resource and knowledge · Each member should follow the instructions and regulation provided by the management · Members should have effective communication within the team and with the client · Each member should support the collaborative decision
Expectations (previous experience)	· Excellent communication within the team · Cooperative attitude with one another · Risk identification and reporting capability · Responsible work approach
Values	· Team member should feel comfortable to share their opinion · All member should abide by the working policies and guidelines · All member should try their best to give a quality of performance
Code of Ethics	· All member should maintain the data protection practice · All member should well concerned about the terms and conditions · All member should responsible for their work and activities within the team

Name	Signature	Date
X (Project Manager and system analyst)		25-Aug-2018
Y (Application Developer)		25-Aug-2018
Z (Project Developer)		25-Aug-2018

Role

Date/Time&

Attendees

Organiser

Discussing the purpose of the project with requirement analysis and resource allocation

28-Aug - 2018

X , Y, Z

Scribe

· Explaining project overview and purpose

· Identify the work process and requirements

· Assign responsibilities to ream members

· Budget planning

Outcome of the meeting:

1 Finalised project structure and objectives

2Taks and responsibility allocation

3 estimated budget

Role

Date/Time&

Attendees

Organiser

Record new ideas and identify challenges

30- Aug-2018

X , Y, Z

Scribe

· Review the deliverables

· Improving the development process

· Updated information and client requirement

Outcome of the meeting:

Role

Date/Time&

Attendees

Organiser

Security issue discussion and finalising the project

5- Sep 2018

X , Y, Z

Scribe

· Discussing technical security

· Review the client requirement

· Reviewing the efficiency of the application

Outcome of the meeting:

1Finalised technical security

2Quality assessment plan and improvement

What we know	What we think we know	What we don’t know
Using Biometric attendance system can reduce the attendance calculation complexity	How to reduce the complexity with third party system implementation	How to interconnect the attendance system with employee efficiency
Using DBMS for performance update and monitoring	How to store data permanently for further assessment	How to develop accessibility ascription for privacy
Using automated data handling for optimum processing speed	How to increase application performance	Appropriate index management without losing the synchronised data

Project Objectives		1 To develop a “Computer Based Rostering System” for control and management operation on participants 2 To deliver the System within the negotiated timeline 3 To improve the consumer experience with user friendly an efficient software development 4 To maintain pre and post delivery relationship with the client for development and support process
Targeted Audience		1. X (Project Manager and system analyst)
		2. Y (Application Developer)
		3. Z (Project Developer)
		4. Globex Representative
Stakeholder name	Information to be shared		Purpose	Frequency	Location	Mechanism
Who	What		Why	When	Where	How
X (Project Manager and system analyst)	Project schedule remodelling, cost and rostering system, risk information, Consumer satisfaction, product modification		Monitoring, Managing, Budget planning for development, To assess and implement required changes	Anytime		Face-to-face meeting, Phone, email
Y (Application Developer)	User interface related issue is Rostering system, Runtime anomaly, Bug issues		Determining the changed required to make more user friendly, Making required changes in code	Once in a weak		Face-to-face meeting, Phone, Email
Z (Project Developer)	Concept phase development		Identify viability of the development	Anytime		Face-to-face meeting, Phone
Globex Representative	Change and modification requirement		Acknowledging the current and future progress and any modification required	Once in a weak		Face-to-face meeting, Email

In this specific venture for the improvement of the electronic rostering arrangement of "Riverina Agriculture and Lifestyle Show", I have assumed the liability for building up a proper task administration plan. The inception of the venture requires the recognizable proof of the business needs, prescribed clients and operational necessity of the framework (Curran & Niedergassel, 2011). for assessing the business needs, I have altogether assessed the contextual analysis of the "Riverina Agriculture and Lifestyle Show" and activities of the Globex Corporation at RALS. I have created and recorded the business and operational prerequisites, that has helped me understanding and distinguishing the specialized requirement for building up the rostering framework. Through the estimation of the necessities, I have built up the suitable group for creating and leading the venture with a work breakdown structure of the incorporated exercises of the undertaking while at the same time characterizing the assets related at each stage. I have built up the venture plan with the assistance of Microsoft Project that has give perception of the undertaking course of events. Following the task timetable and Gantt outline has helped with finishing the undertaking inside distributed time. Moreover, through the utilization of Gantt diagram, I have helped the colleague in directing every one of the modules and movement of the task in definite way (Kokkonen, 2018). While improvement of the primary emphasis and model of the rostering framework, the customer has rolled out different improvements in necessity and usefulness of the rostering framework that was not recognized before (Farr & Brazil, 2012). I have consequently, assessed the circumstance and remaining exercises of the undertaking. I have re-plan the timetable and spending plan of the rest of the action to finish the framework with improved time and spending plan. It is crucial for the Manager of the Project to have an inside and out learning advertisement comprehension of the specialized requirements for the task (Jabbar & Malik, 2017).

Conclusion

From the above analysis and discussion it an be concluded that, the individual need some powerful relational abilities for comprehension and assessing the business needs and to administration and checking the colleagues for finishing the task in time. It is most basic to have the capacity to evaluate the exact calendar and spending plan required for finishing the venture. Consequently, this specific venture has shown me that for being a powerful ICT venture director it is fundamental to have administration, group development, correspondence, influence and specialized information about the attempted undertaking.

Reference:

Curran, C.-s., & Niedergassel, B. (2011). Project leadership skills in cooperative projects. IEEE Engineering Management Review, 39(3), pp. 23-33. doi:10.1109/EMR.2011.6019091

Farr, J. V., & Brazil, D. M. (2012 ). Leadership skills development for engineers. IEEE Engineering Management Review. doi:10.1109/EMR.2012.6291576

Jabbar, A., & Malik, A. A. (2017). Addressing Ambiguities in Software Team's Roles and Responsibilities: Minimizing Accountability Problems. International Conference on Frontiers of Information Technology (FIT), (pp. 178-182). Islamabad. doi:10.1109/FIT.2017.00039

Kokkonen, A. (2018). Managing collaborative space in multi-partner project. Journal of Construction Management and Economics, 36(2), 83-95.

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