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Project Title

Discuss about the Project Plan for Human Services Project Management.

Health and Human Services in the community – Project Management Plan

Role and Organization

XYZ Organization is a not for profit organization that works towards provided healthcare and human services to the people of ABC district. It primarily works for the people in senior age group and has been in the area of work since more than two decades. There are approximately 120 full time and part time workers that are deployed in 40 different plan and policies of the organization across the district and other parts as well. My role in the organization is of a community worker to promote and provide healthcare and other human services in the district. With the application that has been developed by the organization, I would be performing the registration activities for every single citizen of the district and will also record the demographics of all the members. These details will then be analyzed with the help of an analytics tool to come up with results that would help in planning and implementation of strategies to provide health and human services.

Project Summary

The project has been designed in order to provide the health and human services to the people of ABC district. Information Technology has been utilized to assess the healthcare requirements in the district by analyzing the data on the basis of several factors such as age, family size, financial stability and likewise (Larson, 2016). The project will make use of a web application for data collection and an analytics tool for data analysis. The data will then be studied to form the project goals and objectives that need to be achieved.

The primary issue that the people of the district are facing is in terms of proper assessment and utilization of the services that are targeted. The project has been launched to address the following issues:

There is no assessment of the population and requirements to estimate the resources necessary to fulfill the same.

Public health services are not provided to the people on the scheduled time. The same results in a number of health related problems for the individuals and their families.

Energy consumption and usage is also a major issue due to lesser awareness among the people.

To improve the healthcare and human conditions in the district by providing the high quality services upon thorough assessment and analysis (Morihara, 2016).

Role and Organization

Project Objectives

Generate awareness and knowledge among the residents of the district to optimally utilize the resources that are made available for them.

To gather the data of all the residents and perform detailed analysis on the same in order to come up with accurate statistics.

To design a program for the implementation of public health services in the region.

To record the energy consumption by every unit in the region and devise a strategy to implement improvements in the same by correct usage.

To provide specific health equipment and tools to the people on the basis of their medical records and necessities.

To launch special health programs for the senior citizens to allow them to monitor their health through the processes such as tele-medication and remote health monitoring (Chandler, 2016).

There are a number of factors that will determine the success of the project. The first and the foremost will be the completion of the project under the defined budget and schedule. The second will be the considerable improvement in the health condition of the people through healthcare surveys and programs. The third will be the energy consumption and utilization that will be recorded for a period of two to six months and an improvement in the results. The project success can also be determined by collecting the feedback from the residents of the district by a planned process such as through a survey or a questionnaire distributed to each and every one. The results can then be analyzed to understand the level of success that has been achieved by the team members of the project. Project closure report and results of the quality checks will also convey details on the project success (BELEIU, 2016).

The project will be completed as per the project schedule.

The project will be completed under the defined budget.

The project may face risks in terms of assessment and data collection, lesser support from the people and in terms of funding.

Project Rationale

There are a number of concerns by the people of the district in terms of the issues that they face associated with the health and other human services. The district has still not come up to the level of development that is seen in the other parts of the country and the people are still struggling to achieve a decent standard of living. Under such conditions, the loss that the residents face due to the improper utilization of energy resources and the severe health conditions hits hard on their pockets (Kaplan, 2016). It has been devised that health care services are the basic necessities for the people of any region and the absence of proper availability of the same can lead to some of the severe impacts as it can lead to a number of epidemics and a lot many issues. There are families in the region in which the primary earner of the family suffers from a sever health issue leading to inability to being in required amount of income to the family. Energy consumption is another major cause of concern for the people in the region. The energy resources are abundant in the area but the people are not well aware to understand the optimum utilization of the same. This is the issue that not only results in monetary losses by consuming more than what is actually required but also results in unnecessary wastage of energy resources. It can also lead to some serious impact on the environmental conditions of the area and the surrounding regions if the problem is not controlled and tacked with a proper solution (Munns and Bjeirmi, 2016).

Project Scope

The organization is a not for profit organization that has been providing good quality services to the various communities and has been in the business since more than two decades. The project that has been designed makes use of a number of IT tools such as a web application, management tools, analytics tools along with the health care tools and equipment that will be provided to the people. In order to implement the public health services in the area and the collect data and analyze the same, it is essential to have considerable amount of funds for the execution and development of the project (Robinson, 2016). Looking at the issues that have been discussed, it is necessary to launch and implement the project without any delay.

The project will comprise of a number of phases such as initiation, planning, analysis, design, development, implementation, testing and closure. There will be a number of activities that will be included in every single phase. The time that will be allocated to each of these activities will be sufficient to complete the same with perfection and utmost quality standard. There will be a number of several costs that will be associated with the project to bring out the best results. A one-time cost will be associated with the tools and equipment necessary during the project timeline and the infrastructure cost as well such as setting up public health centres and likewise (Lloyd, 2016). There will be a recurring cost that will be associated with the activities such as data collection, assessment of the data, analytics, developmental cost, implementation cost, testing cost and maintenance cost. To cover all of these costs, the project funding is extremely essential (Duncan, 2016). There are a number of advantages that will result upon successful completion of the project. The environmental benefits will result with the proper and required consumption of the energy sources. The health conditions will also improve due to the availability of the required health equipment and tools along with the setting up of the public health centres. The residents will also be able to contribute towards the national economy by being complete productive in nature and will also be able to nourish and nurture their families with the best of their abilities without any hindrance in terms of health, income and infrastructure. It is thus essential for the project to receive a good source of funding that will cover all the costs that are associated with the project and aid in achieving the project goals and objectives as well. The contribution that will be made will not only be beneficial for the district or for the organization but will also cause a larger good as it will benefit the environment and the national economy as well.

DESCRIPTION

START DATE

END DATE

DURATION (days)

1.      Health and Human Services

8/25/16

11/11/16

76

1.1     Initiation

8/25/16

9/7/16

12

1.1.1 Evaluation & Recommendations

8/29/16

8/31/16

2

1.1.2 Develop Project Charter

8/31/16

9/2/16

2

1.1.3 Deliverable: Submit Project Charter

9/2/16

9/3/16

1

1.1.4 Project Sponsor Reviews Project Charter

9/3/16

9/5/16

2

1.1.5 Project Charter Signed/Approved

9/5/16

9/7/16

2

1.2     Planning

9/7/16

9/19/16

12

1.2.1 Create Preliminary Scope Statement

9/7/16

9/12/16

5

1.2.2 Determine Project Team

9/12/16

9/13/16

1

1.2.3 Project Team Kickoff Meeting

9/13/16

9/13/16

0

1.2.4 Develop Project Plan

9/13/16

9/16/16

3

1.2.5 Submit Project Plan

9/16/16

9/16/16

0

1.2.6 Milestone: Project Plan Approval

9/16/16

9/19/16

3

1.3     Analysis and Design

9/19/16

10/7/16

18

1.3.1 Project Kickoff Meeting

9/19/16

9/19/16

0

1.3.2 Verify & Validate User Requirements

9/19/16

9/23/16

4

1.3.3 Design System

9/23/16

10/3/16

10

1.3.4 Procure Hardware/Software

10/3/16

10/5/16

2

1.3.5 Install Development System

10/5/16

10/7/16

2

1.4     Implementation

10/7/16

10/17/16

10

1.4.1 Project Management

10/7/16

10/17/16

10

1.4.2 Project Status Meetings

10/7/16

10/17/16

10

1.4.3 Risk Management

10/7/16

10/17/16

10

1.4.4 Update Project Management Plan

10/7/16

10/17/16

10

1.5 Testing

10/17/16

11/1/16

14

1.5.1 Test Scope

10/17/16

11/1/16

14

1.5.2 Test Plan Preparation

10/17/16

11/1/16

14

1.5.3 Test Case Creation

10/17/16

11/1/16

14

1.5.4 Test Execution

10/17/16

11/1/16

14

1.5.5 Defect Reporting

10/17/16

11/1/16

14

1.6     Closeout

11/1/16

11/11/16

10

1.6.1 Audit Procurement

11/1/16

11/11/16

10

1.6.2 Document Lessons Learned

11/1/16

11/11/16

10

1.6.3 Update Files/Records

11/1/16

11/11/16

10

1.6.4 Gain Formal Acceptance

11/1/16

11/11/16

10

1.6.5 Archive Files/Documents

11/1/16

11/11/16

10

Gantt chart (Durfee, 2016)

Gantt chart (Durfee, 2016)

Gantt chart (Durfee, 2016)

References

BELEIU, I. (2016) MAIN FACTORS INFLUENCING PROJECT SUCCESS. [online] Available at: https://www.efos.unios.hr/repec/osi/journl/PDF/InterdisciplinaryManagementResearchXI/IMR11a05.pdf [Accessed 25 Aug. 2016].

Chandler, (2016) Project Management Methodology Guidelines. [online] Available at: https://www.chandleraz.gov/Content/PM000PMMethodologyGDE.pdf [Accessed 25 Aug. 2016].

Duncan, W. (2016) https://www2.fiit.stuba.sk/~bielik/courses/msi-slov/reporty/pmbok.pdf. [online] Available at: https://www2.fiit.stuba.sk/~bielik/courses/msi-slov/reporty/pmbok.pdf [Accessed 25 Aug. 2016].

Durfee, (2016) Project Planning and Gantt Charts. [online] Available at: https://www.me.umn.edu/courses/me2011/handouts/proj_planning.pdf [Accessed 25 Aug. 2016].

Kaplan, M. (2016) Rationale and Recommendations for Strengthening The Intergenerational Agenda Within Cooperative Extension. [online] Extension.psu.edu. Available at: https://extension.psu.edu/youth/intergenerational/pdfs/white-paper [Accessed 25 Aug. 2016].

Larson, E. (2016) https://www.watermarklearning.com/downloads/10_Steps_to%20_Creating_a_Project_Plan.pdf. [online] Available at: https://www.watermarklearning.com/downloads/10_Steps_to%20_Creating_a_Project_Plan.pdf [Accessed 25 Aug. 2016].

Lloyd, D. (2016) Psychology, Social Work and Human Services. [online] Available at: https://www.unisa.edu.au/global/eass/brochure/psychology-social-work-and-human-services-brochure.pdf [Accessed 25 Aug. 2016].

Morihara, B. (2016) Defining Project Goals and Objectives. [online] Available at: https://www.wou.edu/tri/site/pdf/SITE_Goals-Objectives.pdf [Accessed 25 Aug. 2016].

Munns, A. and Bjeirmi, B. (2016) The role of project management in achieving project success. [online] Available at: https://notendur.hi.is/vio1/The_role_of_project_management_in_achieving_project_success.pdf [Accessed 25 Aug. 2016].

Robinson, G. (2016) Proposal for the Sequencing of a New Target Genome: White Paper for a Honey Bee Genome Project. [online] Available at: https://www.genome.gov/pages/research/sequencing/seqproposals/honeybee_genome.pdf [Accessed 25 Aug. 2016].

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