Project Stakeholders
Discuss about the Project Stakeholder and Communication Analysis.
The stakeholder analysis and communication development holds an integral role for the deployment of the improved analysis of the activities and deployment of the successive integration model. The use of processes would also help in forming the alignment of the improved activities for forming the deployment of the operational activities.
The following assignment had been done considering the analysis of the stakeholders and identifying them for the formation of the operations. The Activity Description, Stakeholder Engagement Assessment Matrix, and Communication Matrix would be done in the assignment.
The project of Refurbishment of Restaurant’s Kitchen is based on the application of the activities and alignment of the successive development of the operations. The implementation of the operations would tend to form the refurbishment of the improved activities and deployment of the successive operation development. The analysis of the stakeholders would be based on effect by the project process or results. The following table would show the project stakeholders for Refurbishment of Restaurant’s Kitchen project,
Internal |
External |
|
Affected by project progress |
Project Manager Sponsor Plumber |
Supplier of Restaurant’s Kitchen Equipments |
Affected by project result |
Project Steering Committee Project Investor Agent |
Owner of the Restaurant |
Table 1: Project Stakeholders
Stakeholder |
Name |
Title |
Owner of the Restaurant |
Joseph |
Stein |
Project Manager |
<<name of the student>> |
<<name of the student>> |
Sponsor |
Barton |
Saver |
Plumber |
Tony |
Kafka |
Electrician |
Arden |
Shriver |
Project Steering Committee Head |
Dona |
Grist |
Project Investor Agent |
Susan |
Summer |
Supplier of Restaurant’s Kitchen Equipments |
Margaret |
Splinter |
Table 2: Name of the Project Team Members
Restaurant Owner |
Project Manager |
Sponsor |
Plumber |
Electrician |
Steering Committee Head |
Project Investor Agent |
Supplier |
|
What is Important to this Stakeholder |
Completion of the project in the estimated time, quality and budget |
Successful completion of the project |
Receiving the profit at the end of project |
Completion of the plumbing works |
Completion of the electrical works |
In charge of the key decision making |
Getting investors for the project |
Supplying of the material required in the project |
Power |
8 |
9 |
10 |
7 |
7 |
9 |
6 |
7 |
Interest |
9 |
10 |
8 |
8 |
8 |
8 |
8 |
8 |
Influence |
10 |
8 |
9 |
4 |
6 |
7 |
6 |
3 |
Impact |
8 |
7 |
7 |
9 |
9 |
8 |
8 |
9 |
Urgency |
9 |
6 |
9 |
7 |
7 |
8 |
4 |
7 |
Legitimacy |
9 |
9 |
8 |
4 |
4 |
10 |
5 |
2 |
Total |
53 |
49 |
51 |
39 |
41 |
50 |
37 |
36 |
Priority |
Extreme |
High |
Extreme |
Low |
Medium |
High |
Low |
Negligible |
Table 3: Stakeholder Identification and Prioritization Matrix
Stakeholder |
Interest in Project |
Priority |
Support/Mitigation Strategies |
Restaurant Owner |
Completion of the project in the estimated time, quality and budget |
Extreme |
Clearly stating the requirements of the project to the project manager |
Project Manager |
Successful completion of the project |
High |
Implementation of Project Management Principles and Operations for completion of the project successfully |
Sponsor |
Receiving the profit at the end of project |
Extreme |
Using Investment Analysis methods and tools before investing in the project |
Plumber |
Completion of the plumbing works |
Low |
Keeping the pipeline clear and fix for any issues |
Electrician |
Completion of the electrical works |
Medium |
Safety procedures must be followed while working |
Project Steering Committee Head |
In charge of the key decision making |
High |
Using complete analysis before taking any decision in the project |
Project Investor Agent |
Getting investors for the project |
Low |
Marketing the project for getting project investors |
Supplier |
Supplying of the material required in the project |
Negligible |
Supplying standard quality of materials for the project |
Table 4: Alternatives Break Project Stakeholder Matrix
Project Decision Making Guide |
|
Stakeholder |
When |
Restaurant Owner decides |
The final deliverable for the project is as required from the project team |
Project Manager decides |
Who will do what in the project by allocating resources to each of the activity of the project |
Sponsor decides |
The sum of money to be invested and the profit percentage for the sponsor |
Plumber decides |
His work wage, the plumbing works to be done, time required for the completion of the work, and the quality of materials to be used. |
Electrician decides |
His work wage, the electrical works to be done, time required for the completion of the work, and the quality of materials to be used. |
Project Steering Committee Head decides |
Key decisions of the project by studying the various reports and documents submitted |
Project Investor Agent decides |
Which investors should be included for ensuring that the amount required for project would be achieved |
Supplier decides |
The date of materials supplied and the rates of the materials to be paid |
Table 5: Project Decision Making Guide
Stakeholder Engagement Assessment Matrix |
|||||
Stakeholder |
Unaware |
Resistant |
Neutral |
Supportive |
Leading |
Restaurant Owner |
C |
D |
|||
Project Manager |
C |
D |
|||
Sponsor |
C |
D |
|||
Plumber |
C |
D |
|||
Electrician |
C |
D |
|||
Project Steering Committee Head |
C |
D |
|||
Project Investor Agent |
C |
D |
|||
Supplier |
C |
D |
Table 6: Stakeholder Engagement Assessment Matrix
Project Communication Plan Considerations |
|||
Purposes |
Structures |
Methods |
Timing |
Requirement Sharing |
NA |
Interactive Methods |
Output acceptance |
Planned Deliverable |
Project Specific Templates |
Email or Shared Document Repositories |
Project Charter |
Works required to be done |
NA |
Interactive Methods |
As needed |
Progress of the work |
Organizational Forms |
Fax or Emails |
Weekly |
Inspection Results |
Specific Templates |
Intranet and Emails |
Monthly |
Table 7: Project Communication Plan Considerations
Alternative Breaks Project Communication Matrix |
|||||
Stakeholder |
Learn From |
Share with |
Timing |
Method |
Owner |
Restaurant Owner |
Concerns |
Plan Info |
At start |
Meetings |
Project Manager |
Project Manager |
Strategic Outlooks |
Progress |
Weekly |
|
Client |
Sponsor |
Strategic Outlooks |
Progress |
Once |
Meetings |
CFO |
Plumber |
Needs |
Reflection |
Weekly |
Telephone Conversation |
Project Manager |
Electrician |
Needs |
Reflection |
Weekly |
Telephone Conversation |
Project Manager |
Project Steering Committee Head |
Strategic Outlooks |
Progress |
At start |
Meetings |
CEO |
Project Investor Agent |
Needs |
Reflection |
Once |
|
Investor |
Supplier |
Needs |
Reflection |
Once |
Telephone Conversation |
Project Manager |
Table 8: Alternative Breaks Project Communication Matrix
Project Meeting Agenda |
|||||
Refurbishment Project Team |
08/04/18 |
10.30 AM |
Sydney Bay, Sydney |
||
Purpose: To kick off the project of Refurbishment of Restaurant’s Kitchen |
|||||
Topic |
Person |
Time |
|||
Project Requirements |
Client or Client’s representative |
10 mins |
|||
Project Plan |
Planner |
25 mins |
|||
Resource Allocation |
Project Manager |
12 mins |
Table 9: Project Meeting Agenda
Project Meeting Minutes |
||
Refurbishment Project Team |
08/04/18 |
10.30 AM |
Members Present a) Client b) Planner c) Project Manager d) Plumber e) Electrician f) Supplier g) Project Steering Committee Head |
||
Decisions Made Introduction of an external contractor for overcoming the delay in project activity completion |
||
Issues Log Resolved Issue: Delay in activity completion for the operations of the project New Issues: Searching for the new external contractor |
||
Search for external contractor |
Project Manager |
12/04/18 |
Meeting Evaluation Completion of the project in the estimated time duration would be the main motive of the completion of the project activity duration |
Table 10: Project Meeting Minutes
Project Issue Log |
||||
Open Issues |
||||
Name |
Date Opened |
Originator |
Potential Impact |
Progress |
Delay in Operations |
12/04/18 |
Planner |
Failure of Project Completion |
In progress |
Budget Overshoot |
22/04/18 |
CFO |
Failure of Project Completion |
In progress |
Alignment Issues |
07/05/18 |
Project Manager |
Failure of Project Completion |
In progress |
Closed Issues |
||||
Name |
Date Opened |
Originator |
How Resolved |
Date Closed |
Delay in Operations |
12/04/18 |
Planner |
External Contractor was involved |
12/06/18 |
Budget Overshoot |
22/04/18 |
CFO |
More investor was introduced |
19/07/18 |
Alignment Issues |
07/05/18 |
Project Manager |
SDLC was used |
20/08/18 |
Table 11: Project Issue Log
Project Meeting Plus Delta Evaluation |
|
+ |
|
Freedom of project selection |
Variation in project |
Minimal Requirement Issues |
Hands on requirement |
Allowing Creative Development |
Time Consumption |
Table 12: Project Meeting Plus Delta Evaluation
Conclusion
It can be concluded from the assignment that the development of stakeholders played a significant role for the alignment of the operations and formation of the successive deployment methods. The analysis had been done using Activity Description, Stakeholder Engagement Assessment Matrix, and Communication Matrix. The final report had been developed for the alignment of the successive analysis and evaluation of the operations.
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