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Project Stakeholders

Discuss about the Project Stakeholder and Communication Analysis.

The stakeholder analysis and communication development holds an integral role for the deployment of the improved analysis of the activities and deployment of the successive integration model. The use of processes would also help in forming the alignment of the improved activities for forming the deployment of the operational activities.

The following assignment had been done considering the analysis of the stakeholders and identifying them for the formation of the operations. The Activity Description, Stakeholder Engagement Assessment Matrix, and Communication Matrix would be done in the assignment.

The project of Refurbishment of Restaurant’s Kitchen is based on the application of the activities and alignment of the successive development of the operations. The implementation of the operations would tend to form the refurbishment of the improved activities and deployment of the successive operation development. The analysis of the stakeholders would be based on effect by the project process or results. The following table would show the project stakeholders for Refurbishment of Restaurant’s Kitchen project,

Internal

External

Affected by project progress

Project Manager

Sponsor

Plumber
Electrician

Supplier of Restaurant’s Kitchen Equipments

Affected by project result

Project Steering Committee

Project Investor Agent

Owner of the Restaurant

Table 1: Project Stakeholders

Stakeholder

Name

Title

Owner of the Restaurant

Joseph

Stein

Project Manager

<<name of the student>>

<<name of the student>>

Sponsor

Barton

Saver

Plumber

Tony

Kafka

Electrician

Arden

Shriver

Project Steering Committee Head

Dona

Grist

Project Investor Agent

Susan

Summer

Supplier of Restaurant’s Kitchen Equipments

Margaret

Splinter

Table 2: Name of the Project Team Members


Restaurant Owner

Project Manager

Sponsor

Plumber

Electrician

Steering Committee Head

Project Investor Agent

Supplier

What is Important to this Stakeholder

Completion of the project in the estimated time, quality and budget

Successful completion of the project

Receiving the profit at the end of project

Completion of the plumbing works

Completion of the electrical works

In charge of the key decision making

Getting investors for the project

Supplying of the material required in the project

Power

8

9

10

7

7

9

6

7

Interest

9

10

8

8

8

8

8

8

Influence

10

8

9

4

6

7

6

3

Impact

8

7

7

9

9

8

8

9

Urgency

9

6

9

7

7

8

4

7

Legitimacy

9

9

8

4

4

10

5

2

Total

53

49

51

39

41

50

37

36

Priority

Extreme

High

Extreme

Low

Medium

High

Low

Negligible

Table 3: Stakeholder Identification and Prioritization Matrix

Stakeholder

Interest in  Project

Priority

Support/Mitigation Strategies

Restaurant Owner

Completion of the project in the estimated time, quality and budget

Extreme

Clearly stating the requirements of the project to the project manager

Project Manager

Successful completion of the project

High

Implementation of Project Management Principles and Operations for completion of the project successfully

Sponsor

Receiving the profit at the end of project

Extreme

Using Investment Analysis methods and tools before investing in the project

Plumber

Completion of the plumbing works

Low

Keeping the pipeline clear and fix for any issues

Electrician

Completion of the electrical works

Medium

Safety procedures must be followed while working

Project Steering Committee Head

In charge of the key decision making

High

Using complete analysis before taking any decision in the project

Project Investor Agent

Getting investors for the project

Low

Marketing the project for getting project investors

Supplier

Supplying of the material required in the project

Negligible

Supplying standard quality of materials for the project

Table 4: Alternatives Break Project Stakeholder Matrix

Project Decision Making Guide

Stakeholder

When

Restaurant Owner decides

The final deliverable for the project is as required from the project team

Project Manager decides

Who will do what in the project by allocating resources to each of the activity of the project

Sponsor decides

The sum of money to be invested and the profit percentage for the sponsor

Plumber decides

His work wage, the plumbing works to be done, time required for the completion of the work, and the quality of materials to be used.

Electrician decides

His work wage, the electrical works to be done, time required for the completion of the work, and the quality of materials to be used.

Project Steering Committee Head decides

Key decisions of the project by studying the various reports and documents submitted

Project Investor Agent decides

Which investors should be included for ensuring that the amount required for project would be achieved

Supplier decides

The date of materials supplied and the rates of the materials to be paid

Table 5: Project Decision Making Guide

Stakeholder Engagement Assessment Matrix

Stakeholder

Unaware

Resistant

Neutral

Supportive

Leading

Restaurant Owner

C

D

Project Manager

C

D

Sponsor

C

D

Plumber

C

D

Electrician

C

D

Project Steering Committee Head

C

D

Project Investor Agent

C

D

Supplier

C

D

Table 6: Stakeholder Engagement Assessment Matrix

Project Communication Plan Considerations

Purposes

Structures

Methods

Timing

Requirement Sharing

NA

Interactive Methods

Output acceptance

Planned Deliverable

Project Specific Templates

Email or Shared Document Repositories

Project Charter

Works required to be done

NA

Interactive Methods

As needed

Progress of the work

Organizational Forms

Fax or Emails

Weekly

Inspection Results

Specific Templates

Intranet and Emails

Monthly

Table 7: Project Communication Plan Considerations

Alternative Breaks Project Communication Matrix

Stakeholder

Learn From

Share with

Timing

Method

Owner

Restaurant Owner

Concerns

Plan Info

At start

Meetings

Project Manager

Project Manager

Strategic Outlooks

Progress

Weekly

Email

Client

Sponsor

Strategic Outlooks

Progress

Once

Meetings

CFO

Plumber

Needs

Reflection

Weekly

Telephone Conversation

Project Manager

Electrician

Needs

Reflection

Weekly

Telephone Conversation

Project Manager

Project Steering Committee Head

Strategic Outlooks

Progress

At start

Meetings

CEO

Project Investor Agent

Needs

Reflection

Once

Email

Investor

Supplier

Needs

Reflection

Once

Telephone Conversation

Project Manager

Table 8: Alternative Breaks Project Communication Matrix

Project Meeting Agenda

Refurbishment Project Team

08/04/18

10.30 AM

Sydney Bay, Sydney

Purpose: To kick off the project of Refurbishment of  Restaurant’s Kitchen

Topic

Person

Time

Project Requirements

Client or Client’s representative

10 mins

Project Plan

Planner

25 mins

Resource Allocation

Project Manager

12 mins

Table 9: Project Meeting Agenda

Project Meeting Minutes

Refurbishment Project Team

08/04/18

10.30 AM

Members Present

a)     Client

b)     Planner

c)     Project Manager

d)     Plumber

e)     Electrician

f)      Supplier

g)     Project Steering Committee Head

Decisions Made

Introduction of an external contractor for overcoming the delay in project activity completion

Issues Log

Resolved Issue: Delay in activity completion for the operations of the project

New Issues: Searching for the new external contractor

Search for external contractor

Project Manager

12/04/18

Meeting Evaluation

Completion of the project in the estimated time duration would be the main motive of the completion of the project activity duration

Table 10: Project Meeting Minutes

Project Issue Log

Open Issues

Name

Date Opened

Originator

Potential Impact

Progress

Delay in Operations

12/04/18

Planner

Failure of Project Completion

In progress

Budget Overshoot

22/04/18

CFO

Failure of Project Completion

In progress

Alignment Issues

07/05/18

Project Manager

Failure of Project Completion

In progress

Closed Issues

Name

Date Opened

Originator

How Resolved

Date Closed

Delay in Operations

12/04/18

Planner

External Contractor was involved

12/06/18

Budget Overshoot

22/04/18

CFO

More investor was introduced

19/07/18

Alignment Issues

07/05/18

Project Manager

SDLC was used

20/08/18

Table 11: Project Issue Log

Project Meeting Plus Delta Evaluation

+

 

Freedom of project selection

Variation in project

Minimal Requirement Issues

Hands on requirement

Allowing Creative Development

Time Consumption

Table 12: Project Meeting Plus Delta Evaluation

Conclusion

It can be concluded from the assignment that the development of stakeholders played a significant role for the alignment of the operations and formation of the successive deployment methods. The analysis had been done using Activity Description, Stakeholder Engagement Assessment Matrix, and Communication Matrix. The final report had been developed for the alignment of the successive analysis and evaluation of the operations.

Allison, J. E., Khan, T., Reese, E., Dobias, B. S., & Struna, J. (2015). Lessons from the Labor Organizing Community and Health Project: Meeting the Challenges of Student Engagement in Community Based Participatory Research. Journal of Public Scholarship in Higher Education, 5, 5-30.

Barrett, M., Oborn, E., & Orlikowski, W. (2016). Creating value in online communities: The sociomaterial configuring of strategy, platform, and stakeholder engagement. Information Systems Research, 27(4), 704-723.

Cascetta, E., Carteni, A., Pagliara, F., & Montanino, M. (2015). A new look at planning and designing transportation systems: A decision-making model based on cognitive rationality, stakeholder engagement and quantitative methods. Transport policy, 38, 27-39.

Dutta, K., & Deb, S. (2015). Price-Quality Matrix as a strategic tool for segmental communication for B2B market: A study on Builders of Jamshedpur.

Ennis, B. L. (2016). MMC FY16 Case Selection-March Project Meeting (No. SAND2016-1976PE). Sandia National Laboratories (SNL-NM), Albuquerque, NM (United States).

Frese, L., Palmé, A., Neuhaus, G., Bülow, L., Maxted, N., Poulsen, G., & Kik, C. (2016). On the conservation and sustainable use of plant genetic resources in Europe: a stakeholder analysis. Enhancing crop genepool use: capturing wild relative and landrace diversity for crop improvement. CAB International, Wallingford, 388-400.

Hosseinichimeh, N., Kim, H., Ebrahimvandi, A., Iams, J., & Andersen, D. (2017). A Stakeholder Analysis of Infant Mortality in Ohio: Key Behaviors and Their Formulations.

Mataya, A. A. (2015). The 2015 African Journal Partnership Project Meeting in Malawi: Continental progress via continental breakfasts and intercontinental collaboration. Malawi Medical Journal, 27(2), 40.

Missonier, S., & Loufrani-Fedida, S. (2014). Stakeholder analysis and engagement in projects: From stakeholder relational perspective to stakeholder relational ontology. International Journal of Project Management, 32(7), 1108-1122.

Pivetta, C., Esposito, M. S., Sigrist, M., & Arber, S. (2014). Motor-circuit communication matrix from spinal cord to brainstem neurons revealed by developmental origin. Cell, 156(3), 537-548.

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