Kitchen refurb project stakeholder analysis & communication.

Project Stakeholders

Discuss about the Project Stakeholder and Communication Analysis.

The stakeholder analysis and communication development holds an integral role for the deployment of the improved analysis of the activities and deployment of the successive integration model. The use of processes would also help in forming the alignment of the improved activities for forming the deployment of the operational activities.

The following assignment had been done considering the analysis of the stakeholders and identifying them for the formation of the operations. The Activity Description, Stakeholder Engagement Assessment Matrix, and Communication Matrix would be done in the assignment.

The project of Refurbishment of Restaurant’s Kitchen is based on the application of the activities and alignment of the successive development of the operations. The implementation of the operations would tend to form the refurbishment of the improved activities and deployment of the successive operation development. The analysis of the stakeholders would be based on effect by the project process or results. The following table would show the project stakeholders for Refurbishment of Restaurant’s Kitchen project,

Internal

External

Affected by project progress

Project Manager

Sponsor

Plumber
Electrician

Supplier of Restaurant’s Kitchen Equipments

Affected by project result

Project Steering Committee

Project Investor Agent

Owner of the Restaurant

Table 1: Project Stakeholders

Stakeholder	Name	Title
Owner of the Restaurant	Joseph	Stein
Project Manager	<<name of the student>>	<<name of the student>>
Sponsor	Barton	Saver
Plumber	Tony	Kafka
Electrician	Arden	Shriver
Project Steering Committee Head	Dona	Grist
Project Investor Agent	Susan	Summer
Supplier of Restaurant’s Kitchen Equipments	Margaret	Splinter

Table 2: Name of the Project Team Members

	Restaurant Owner	Project Manager	Sponsor	Plumber	Electrician	Steering Committee Head	Project Investor Agent	Supplier
What is Important to this Stakeholder	Completion of the project in the estimated time, quality and budget	Successful completion of the project	Receiving the profit at the end of project	Completion of the plumbing works	Completion of the electrical works	In charge of the key decision making	Getting investors for the project	Supplying of the material required in the project
Power	8	9	10	7	7	9	6	7
Interest	9	10	8	8	8	8	8	8
Influence	10	8	9	4	6	7	6	3
Impact	8	7	7	9	9	8	8	9
Urgency	9	6	9	7	7	8	4	7
Legitimacy	9	9	8	4	4	10	5	2
Total	53	49	51	39	41	50	37	36
Priority	Extreme	High	Extreme	Low	Medium	High	Low	Negligible

Table 3: Stakeholder Identification and Prioritization Matrix

Stakeholder	Interest in Project	Priority	Support/Mitigation Strategies
Restaurant Owner	Completion of the project in the estimated time, quality and budget	Extreme	Clearly stating the requirements of the project to the project manager
Project Manager	Successful completion of the project	High	Implementation of Project Management Principles and Operations for completion of the project successfully
Sponsor	Receiving the profit at the end of project	Extreme	Using Investment Analysis methods and tools before investing in the project
Plumber	Completion of the plumbing works	Low	Keeping the pipeline clear and fix for any issues
Electrician	Completion of the electrical works	Medium	Safety procedures must be followed while working
Project Steering Committee Head	In charge of the key decision making	High	Using complete analysis before taking any decision in the project
Project Investor Agent	Getting investors for the project	Low	Marketing the project for getting project investors
Supplier	Supplying of the material required in the project	Negligible	Supplying standard quality of materials for the project

Table 4: Alternatives Break Project Stakeholder Matrix

Project Decision Making Guide
Stakeholder	When
Restaurant Owner decides	The final deliverable for the project is as required from the project team
Project Manager decides	Who will do what in the project by allocating resources to each of the activity of the project
Sponsor decides	The sum of money to be invested and the profit percentage for the sponsor
Plumber decides	His work wage, the plumbing works to be done, time required for the completion of the work, and the quality of materials to be used.
Electrician decides	His work wage, the electrical works to be done, time required for the completion of the work, and the quality of materials to be used.
Project Steering Committee Head decides	Key decisions of the project by studying the various reports and documents submitted
Project Investor Agent decides	Which investors should be included for ensuring that the amount required for project would be achieved
Supplier decides	The date of materials supplied and the rates of the materials to be paid

Table 5: Project Decision Making Guide

Stakeholder Engagement Assessment Matrix
Stakeholder	Unaware	Resistant	Neutral	Supportive	Leading
Restaurant Owner			C	D
Project Manager				C	D
Sponsor		C		D
Plumber			C	D
Electrician			C	D
Project Steering Committee Head		C		D
Project Investor Agent			C	D
Supplier		C		D

Table 6: Stakeholder Engagement Assessment Matrix

Project Communication Plan Considerations
Purposes	Structures	Methods	Timing
Requirement Sharing	NA	Interactive Methods	Output acceptance
Planned Deliverable	Project Specific Templates	Email or Shared Document Repositories	Project Charter
Works required to be done	NA	Interactive Methods	As needed
Progress of the work	Organizational Forms	Fax or Emails	Weekly
Inspection Results	Specific Templates	Intranet and Emails	Monthly

Table 7: Project Communication Plan Considerations

Alternative Breaks Project Communication Matrix
Stakeholder	Learn From	Share with	Timing	Method	Owner
Restaurant Owner	Concerns	Plan Info	At start	Meetings	Project Manager
Project Manager	Strategic Outlooks	Progress	Weekly	Email	Client
Sponsor	Strategic Outlooks	Progress	Once	Meetings	CFO
Plumber	Needs	Reflection	Weekly	Telephone Conversation	Project Manager
Electrician	Needs	Reflection	Weekly	Telephone Conversation	Project Manager
Project Steering Committee Head	Strategic Outlooks	Progress	At start	Meetings	CEO
Project Investor Agent	Needs	Reflection	Once	Email	Investor
Supplier	Needs	Reflection	Once	Telephone Conversation	Project Manager

Table 8: Alternative Breaks Project Communication Matrix

Project Meeting Agenda
Refurbishment Project Team	08/04/18		10.30 AM		Sydney Bay, Sydney
Purpose: To kick off the project of Refurbishment of Restaurant’s Kitchen
Topic		Person		Time
Project Requirements		Client or Client’s representative		10 mins
Project Plan		Planner		25 mins
Resource Allocation		Project Manager		12 mins

Table 9: Project Meeting Agenda

Project Meeting Minutes
Refurbishment Project Team	08/04/18	10.30 AM
Members Present a) Client b) Planner c) Project Manager d) Plumber e) Electrician f) Supplier g) Project Steering Committee Head
Decisions Made Introduction of an external contractor for overcoming the delay in project activity completion
Issues Log Resolved Issue: Delay in activity completion for the operations of the project New Issues: Searching for the new external contractor
Search for external contractor	Project Manager	12/04/18
Meeting Evaluation Completion of the project in the estimated time duration would be the main motive of the completion of the project activity duration

Table 10: Project Meeting Minutes

Project Issue Log
Open Issues
Name	Date Opened	Originator	Potential Impact	Progress
Delay in Operations	12/04/18	Planner	Failure of Project Completion	In progress
Budget Overshoot	22/04/18	CFO	Failure of Project Completion	In progress
Alignment Issues	07/05/18	Project Manager	Failure of Project Completion	In progress
Closed Issues
Name	Date Opened	Originator	How Resolved	Date Closed
Delay in Operations	12/04/18	Planner	External Contractor was involved	12/06/18
Budget Overshoot	22/04/18	CFO	More investor was introduced	19/07/18
Alignment Issues	07/05/18	Project Manager	SDLC was used	20/08/18

Table 11: Project Issue Log

Project Meeting Plus Delta Evaluation
+
Freedom of project selection	Variation in project
Minimal Requirement Issues	Hands on requirement
Allowing Creative Development	Time Consumption

Table 12: Project Meeting Plus Delta Evaluation

Conclusion

It can be concluded from the assignment that the development of stakeholders played a significant role for the alignment of the operations and formation of the successive deployment methods. The analysis had been done using Activity Description, Stakeholder Engagement Assessment Matrix, and Communication Matrix. The final report had been developed for the alignment of the successive analysis and evaluation of the operations.

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