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Project Objectives for the System Development

Question:

Discuss about the Analyze The Requirements Of The UNICEF.

A group of people is governing the UNICEF Child Care under the leadership of John Smith and it is located at Sydney. UNICEF Child Care has been caring and supporting the children of ages between six weeks to thirteen. The aim of this project is to analyze the requirements of the UNICEF and present a precise system analysis related to the operational activities of the UNICEF. The objectives of the developed system are as follows:

  • To automate the manual system f UNICEF Child Care manual system
  • To present a feasible analysis of the system considering the needs and requirements of the organization
  • To eliminate the [problems being raised with the current system
  • To replace the accounting system of accountant and admin to an automated system
  • To deliver the project within planned schedule and budget
  • To `present a profitable resource management helping in making good profit

The system development will need an IT team for the establishment of the network and third party services including the maintenance and establishment of the hardware and software required for the developed system. Cloud services will need to be utilize for the accomplishment of the automated system and ERP system can be utilized for the accomplishment of the daily operational activities. Microsoft Azure or AWS can be recommended as the better vendors for the Cloud services and launching platform of the ERP software. This setup will allow and eff9cient communication between the employees of the expanded centers of the UNICEF. After the successful deployment of the cloud services and the ERP software, the employees will need training in how to operate the system and utilize it with maximum efficiency. Personal and sensitive information will be collected and hence, the UNICEF will have to establish an IT team who will be concerned of the bugs and glitches in the system and security of the individuals sharing information. Agile scrum methodology will be applicable for the successful delivery of the project considering the needs and requirements of the organization and the consumers.

Functional Requirements
  • An integrated system will be needed to be developed that will need constant updates after some intervals.
  • A database manage system empowering the collection and real time execution of the data
  • Cloud service and ERP system will needed to be implemented within the system
  • Allowing an effective and efficient user interface for the accomplishment of the objectives in automated manner
Non – Functional requirements
  • The system should be feasible and easily understandable by the individuals utilizing the system
  • There should be scalability within the system as the storage should must be available for storing data in the cloud
  • He developed system should be secured in manner to protect the personal and sensitive information of the individuals

Considering the data provided in the case study following representation was made:

Cost-Benefit - INPUT VALUES

 

Hardware

 $         50,000.00

Software

 $         30,000.00

Development team salaries

 $         20,000.00

Training

 $         20,000.00

Total Development Cost

 $       120,000.00

Hardware

 $           2,000.00

Software

 $           3,000.00

Operational Labor

 $           4,000.00

Total Operational Cost

 $           9,000.00

Approximate salary savings

 $         54,000.00

Reduced operating cost

 $         60,000.00

Total Benefit

 $       114,000.00

Discount Rate Used

6.00%

Table 1: Input values for the Cost Benefits

(Source: Created by Author)

Following data was revealed performing the cost benefit analysis:

<>

Project Cost-Benefit Analysis

             

Discount Rate Used

3.00%

             

Annual Benefits

$   114,000.00

             

Annual Operational Costs

$ 9,000.00

             

One-Time Development Cost

$   120,000.00

             
       

Year of Project

     
   

0

1

2

3

4

5

TOTALS

Economic Benefit

 

$0.00

$ 114,000.00

$ 114,000.00

$    114,000.00

$  114,000.00

$    114,000.00

 

Discount Rate

 

1.0000

0.9709

0.9426

0.9151

0.8885

0.8626

 

PV of Benefits

 

$0.00

$110,679.61

$107,455.93

$104,326.15

$101,287.52

$98,337.40

 

NPV of all BENEFITS

 

$0.00

 $ 110,679.61

 $ 218,135.55

 $    322,461.69

 $  423,749.22

 $    522,086.62

 $     522,086.62

One-Time COSTS

 

$ 120000

           

Recurring Costs

 

$0.00

 $    (9,000.00)

 $    (9,000.00)

 $       (9,000.00)

 $    (9,000.00)

 $       (9,000.00)

 

Discount Rate

 

1.0000

0.9709

0.9426

0.9151

0.8885

0.8626

 

PV of Recurring Costs

 

$0.00

 $    (8,737.86)

 $    (8,483.36)

 $       (8,236.27)

 $    (7,996.38)

 $       (7,763.48)

 

NPV of all COSTS

 

$ 120000

 $(128,737.86)

 $(137,221.23)

 $   (145,457.50)

 $ (153,453.89)

 $   (161,217.36)

 $    (161,217.36)

Overall NPV

             

 $     360,869.25

Overall ROI

               
               

2.2384

Break-even Analysis

               

Yearly NPV Cash FLOW

 

$ 120000

 $ 101,941.75

 $   98,972.57

 $      96,089.87

 $   93,291.14

 $      90,573.92

 

Overall NPV Cash FLOW

 

$ 120000

 $  (18,058.25)

 $   80,914.32

 $    177,004.19

 $  270,295.33

 $    360,869.25

 

Table 2: Cost Benefit Analysis

(Source: Created by Author)

Timeline, activities, resources, and predecessors can be listed in the following table:

WBS

Task Name

Duration

Start

Finish

Predecessors

Resource Names

Cost

1

Development of an Automated System For UNICEF

290 days

Thu 4/12/18

Wed 5/22/19

   

$103,200.00

1.1

   Planning for the new implementation

2 days

Thu 4/12/18

Fri 4/13/18

   

$800.00

1.1.1

      Adapt the existing Framework of the UNICEF Child Care

2 days

Thu 4/12/18

Fri 4/13/18

 

Business Analyst, Project Manager

$800.00

1.2

   Preparation of the blueprint of the Business

68 days

Mon 4/16/18

Wed 7/18/18

   

$25,960.00

1.2.1

      Implementation of the ERP

7 days

Mon 4/16/18

Tue 4/24/18

   

$2,080.00

1.2.1.1

         establishment of the Online Payment Service

4 days

Mon 4/16/18

Thu 4/19/18

3

IT Development Department, Applications Engineer, Consultant

$1,600.00

1.2.1.2

         Establishment of the system sending information the Parents

3 days

Fri 4/20/18

Tue 4/24/18

6

IT Development Department

$480.00

1.2.2

      Execution of the Project

64 days

Fri 4/20/18

Wed 7/18/18

   

$23,880.00

1.2.2.1

         Establishment of the Database Set Up

4 days

Fri 4/20/18

Wed 4/25/18

6

Database Admin

$480.00

1.2.2.2

         acquiring data storage on the Cloud

15 days

Thu 4/26/18

Wed 5/16/18

9

Database Admin

$1,800.00

1.2.2.3

         establishment of the network between all the five expansions

60 days

Thu 4/26/18

Wed 7/18/18

6,9

IT Support Department, Network Admin

$21,600.00

1.3

   compatibility with the existing bbusiness requirement of the organization

90 days

Thu 5/17/18

Wed 9/19/18

   

$20,440.00

1.3.1

      ERP Application

90 days

Thu 5/17/18

Wed 9/19/18

   

$20,440.00

1.3.1.1

         Data Access from the Database Server

12 days

Thu 7/19/18

Fri 8/3/18

10,11

Business Analyst, Database Admin, Project Manager

$6,240.00

1.3.1.2

         Supplies Products' Stock availability Check in Gold Coast, Brisbane, Rock Hampton, Melbourne and Sydney

15 days

Thu 5/17/18

Wed 6/6/18

10

Business Analyst

$3,000.00

1.3.1.3

         Number of Supplies Products Required

10 days

Mon 8/6/18

Fri 8/17/18

14

Business Analyst

$2,000.00

1.3.1.4

         Ordering the Number of Supplies Products' Required

23 days

Mon 8/20/18

Wed 9/19/18

16

Business Analyst, Project Manager

$9,200.00

1.4

   Final Preparation

95 days

Thu 9/20/18

Wed 1/30/19

   

$35,600.00

1.4.1

      Testing ERP Software

15 days

Thu 9/20/18

Wed 10/10/18

17

IT Testing Department

$3,600.00

1.4.2

      Final Set Up for the Employees and End User

45 days

Thu 10/11/18

Wed 12/12/18

19

IT Development Department, IT Testing Department

$18,000.00

1.4.3

      Data Migration to Production

12 days

Thu 12/13/18

Fri 12/28/18

20

IT Development Department, IT Support Department

$4,800.00

1.4.4

      Pre-Go-Live Operations

23 days

Mon 12/31/18

Wed 1/30/19

20,21

IT Development Department, IT Testing Department

$9,200.00

1.5

   Go-Live and Support

43 days

Thu 1/31/19

Mon 4/1/19

   

$12,240.00

1.5.1

      ERP Software Go-Live

15 days

Thu 1/31/19

Wed 2/20/19

22

IT Development Department, IT Testing Department

$6,000.00

1.5.3

      Providing Business Support

12 days

Fri 3/15/19

Mon 4/1/19

25

Business Analyst

$2,400.00

1.6

   Project Closure

37 days

Tue 4/2/19

Wed 5/22/19

   

$8,160.00

1.6.1

      Final Project Handover

13 days

Tue 4/2/19

Thu 4/18/19

24,25,26

Consultant, Project Manager

$4,160.00

1.6.2

      Agreement from the Client

12 days

Fri 4/19/19

Mon 5/6/19

28

Chairman of UNICEF Child Care

$0.00

1.6.3

      Preparing Documentation

10 days

Tue 5/7/19

Mon 5/20/19

29

Content Writer

$1,600.00

1.6.4

      Releasing Resource

12 days

Tue 5/7/19

Wed 5/22/19

29

Project Manager

$2,400.00

2

ERP Software Maintenance

6 days

Thu 2/21/19

Tue 3/19/19

24

IT Development Department, IT Support Department, IT Testing Department

$1,920.00

Table 3: Timeline and schedule of the project

(Source: Created by Author)

Figure 2: Gantt Chart of the project

(Source: Created by Author)

Figure 3: WBS structure

(Source: Created by Author)

Resource Name or Stakeholders’ Name

Type

IT Development Department

Work

Consultant

Work

IT Support Department

Work

Business Analyst

Work

IT Testing Department

Work

Content Writer

Work

Applications Engineer

Work

Database Admin

Work

Chairman of UNICEF Child Care

Work

Network Admin

Work

Project Manager

Work

 
Table 4: Resources utilized in the project

(Source: Created by Author)

Reflections and Conclusions

Based on the above report it can be concluded that the UNICEF can efficiently implement the automated system within the existing system through following the approaches recommended above. The cost benefit analysis states how effective could be the implementation of this system and returns can be gain in almost one year later and two years before. It can be recommended for the organization to provide security the highest priority considering the security and safety of the individuals sharing their personal and sensitive information to the system.

References

Fachini, R.F., Esposto, K.F. and Camargo, V.C.B., 2018. A framework for development of advanced planning and scheduling (APS) systems in glass container industry. Journal of Manufacturing Technology Management.

Fischer-Pauzenberger, C., Maresch, I. and Schwaiger, W.S., REA-Semantic Teaching of integrated Enterprise Systems (iES).

Iinuma, B. and Klauss, E., 2017. Enterprise Resource Planning Systems 2017: 12 Frequently Asked Questions About Enterprise Resource Planning Systems.

Kumar, S. and Mishra, R.S., Identification and statistical analysis of performance parameters of it enabled supply chain management system.

Li, C.Z., Xu, X., Shen, G.Q., Fan, C., Li, X. and Hong, J., 2018. A model for simulating schedule risks in prefabrication housing production: A case study of six-day cycle assembly activities in Hong Kong. Journal of Cleaner Production, 185, pp.366-381.

Mutong’wa, S.M., Rodrigues, A.J. and Liyala, S., 2017. Enterprise resource planning systems and integrated financial management information system in Kenyan public sector: an assessment.

Orosz, I. and Orosz, T., 2017, October. Code reusability in cloud based ERP solutions. In Intelligent Engineering Systems (INES), 2017 IEEE 21st International Conference on (pp. 000193-000198). IEEE.

Swennen, M., 2018. Using event log knowledge to support operational excellence techniques (Doctoral dissertation).

Thompson, R.C., Olugbara, O.O. and Singh, A., 2018. Deriving critical success factors for implementation of enterprise resource planning systems in higher education institution. African Journal of Information Systems, 10(1).

Tipirishetty, M., Predictive process monitoring for Lead-to-Contract process optimization.

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