Automated ERP System Development Essay For UNICEF Child Care.

Project Objectives for the System Development

Question:

Discuss about the Analyze The Requirements Of The UNICEF.

A group of people is governing the UNICEF Child Care under the leadership of John Smith and it is located at Sydney. UNICEF Child Care has been caring and supporting the children of ages between six weeks to thirteen. The aim of this project is to analyze the requirements of the UNICEF and present a precise system analysis related to the operational activities of the UNICEF. The objectives of the developed system are as follows:

• To automate the manual system f UNICEF Child Care manual system
• To present a feasible analysis of the system considering the needs and requirements of the organization
• To eliminate the [problems being raised with the current system
• To replace the accounting system of accountant and admin to an automated system
• To deliver the project within planned schedule and budget
• To `present a profitable resource management helping in making good profit

The system development will need an IT team for the establishment of the network and third party services including the maintenance and establishment of the hardware and software required for the developed system. Cloud services will need to be utilize for the accomplishment of the automated system and ERP system can be utilized for the accomplishment of the daily operational activities. Microsoft Azure or AWS can be recommended as the better vendors for the Cloud services and launching platform of the ERP software. This setup will allow and eff9cient communication between the employees of the expanded centers of the UNICEF. After the successful deployment of the cloud services and the ERP software, the employees will need training in how to operate the system and utilize it with maximum efficiency. Personal and sensitive information will be collected and hence, the UNICEF will have to establish an IT team who will be concerned of the bugs and glitches in the system and security of the individuals sharing information. Agile scrum methodology will be applicable for the successful delivery of the project considering the needs and requirements of the organization and the consumers.

Functional Requirements

• An integrated system will be needed to be developed that will need constant updates after some intervals.
• A database manage system empowering the collection and real time execution of the data
• Cloud service and ERP system will needed to be implemented within the system
• Allowing an effective and efficient user interface for the accomplishment of the objectives in automated manner

Non – Functional requirements

• The system should be feasible and easily understandable by the individuals utilizing the system
• There should be scalability within the system as the storage should must be available for storing data in the cloud
• He developed system should be secured in manner to protect the personal and sensitive information of the individuals

Considering the data provided in the case study following representation was made:

Cost-Benefit - INPUT VALUES
Hardware	$         50,000.00
Software	$         30,000.00
Development team salaries	$         20,000.00
Training	$         20,000.00
Total Development Cost	$       120,000.00
Hardware	$           2,000.00
Software	$           3,000.00
Operational Labor	$           4,000.00
Total Operational Cost	$           9,000.00
Approximate salary savings	$         54,000.00
Reduced operating cost	$         60,000.00
Total Benefit	$       114,000.00
Discount Rate Used	6.00%

Table 1: Input values for the Cost Benefits

(Source: Created by Author)

Following data was revealed performing the cost benefit analysis:

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Project Cost-Benefit Analysis
Discount Rate Used	3.00%
Annual Benefits	$   114,000.00
Annual Operational Costs	$ 9,000.00
One-Time Development Cost	$   120,000.00
				Year of Project
		0	1	2	3	4	5	TOTALS
Economic Benefit		$0.00	$ 114,000.00	$ 114,000.00	$    114,000.00	$  114,000.00	$    114,000.00
Discount Rate		1.0000	0.9709	0.9426	0.9151	0.8885	0.8626
PV of Benefits		$0.00	$110,679.61	$107,455.93	$104,326.15	$101,287.52	$98,337.40
NPV of all BENEFITS		$0.00	$ 110,679.61	$ 218,135.55	$    322,461.69	$  423,749.22	$    522,086.62	$     522,086.62
One-Time COSTS		$ 120000
Recurring Costs		$0.00	$    (9,000.00)	$    (9,000.00)	$       (9,000.00)	$    (9,000.00)	$       (9,000.00)
Discount Rate		1.0000	0.9709	0.9426	0.9151	0.8885	0.8626
PV of Recurring Costs		$0.00	$    (8,737.86)	$    (8,483.36)	$       (8,236.27)	$    (7,996.38)	$       (7,763.48)
NPV of all COSTS		$ 120000	$(128,737.86)	$(137,221.23)	$   (145,457.50)	$ (153,453.89)	$   (161,217.36)	$    (161,217.36)
Overall NPV								$     360,869.25
Overall ROI
								2.2384
Break-even Analysis
Yearly NPV Cash FLOW		$ 120000	$ 101,941.75	$   98,972.57	$      96,089.87	$   93,291.14	$      90,573.92
Overall NPV Cash FLOW		$ 120000	$  (18,058.25)	$   80,914.32	$    177,004.19	$  270,295.33	$    360,869.25

Table 2: Cost Benefit Analysis

(Source: Created by Author)

Timeline, activities, resources, and predecessors can be listed in the following table:

WBS	Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
1	Development of an Automated System For UNICEF	290 days	Thu 4/12/18	Wed 5/22/19			$103,200.00
1.1	Planning for the new implementation	2 days	Thu 4/12/18	Fri 4/13/18			$800.00
1.1.1	Adapt the existing Framework of the UNICEF Child Care	2 days	Thu 4/12/18	Fri 4/13/18		Business Analyst, Project Manager	$800.00
1.2	Preparation of the blueprint of the Business	68 days	Mon 4/16/18	Wed 7/18/18			$25,960.00
1.2.1	Implementation of the ERP	7 days	Mon 4/16/18	Tue 4/24/18			$2,080.00
1.2.1.1	establishment of the Online Payment Service	4 days	Mon 4/16/18	Thu 4/19/18	3	IT Development Department, Applications Engineer, Consultant	$1,600.00
1.2.1.2	Establishment of the system sending information the Parents	3 days	Fri 4/20/18	Tue 4/24/18	6	IT Development Department	$480.00
1.2.2	Execution of the Project	64 days	Fri 4/20/18	Wed 7/18/18			$23,880.00
1.2.2.1	Establishment of the Database Set Up	4 days	Fri 4/20/18	Wed 4/25/18	6	Database Admin	$480.00
1.2.2.2	acquiring data storage on the Cloud	15 days	Thu 4/26/18	Wed 5/16/18	9	Database Admin	$1,800.00
1.2.2.3	establishment of the network between all the five expansions	60 days	Thu 4/26/18	Wed 7/18/18	6,9	IT Support Department, Network Admin	$21,600.00
1.3	compatibility with the existing bbusiness requirement of the organization	90 days	Thu 5/17/18	Wed 9/19/18			$20,440.00
1.3.1	ERP Application	90 days	Thu 5/17/18	Wed 9/19/18			$20,440.00
1.3.1.1	Data Access from the Database Server	12 days	Thu 7/19/18	Fri 8/3/18	10,11	Business Analyst, Database Admin, Project Manager	$6,240.00
1.3.1.2	Supplies Products' Stock availability Check in Gold Coast, Brisbane, Rock Hampton, Melbourne and Sydney	15 days	Thu 5/17/18	Wed 6/6/18	10	Business Analyst	$3,000.00
1.3.1.3	Number of Supplies Products Required	10 days	Mon 8/6/18	Fri 8/17/18	14	Business Analyst	$2,000.00
1.3.1.4	Ordering the Number of Supplies Products' Required	23 days	Mon 8/20/18	Wed 9/19/18	16	Business Analyst, Project Manager	$9,200.00
1.4	Final Preparation	95 days	Thu 9/20/18	Wed 1/30/19			$35,600.00
1.4.1	Testing ERP Software	15 days	Thu 9/20/18	Wed 10/10/18	17	IT Testing Department	$3,600.00
1.4.2	Final Set Up for the Employees and End User	45 days	Thu 10/11/18	Wed 12/12/18	19	IT Development Department, IT Testing Department	$18,000.00
1.4.3	Data Migration to Production	12 days	Thu 12/13/18	Fri 12/28/18	20	IT Development Department, IT Support Department	$4,800.00
1.4.4	Pre-Go-Live Operations	23 days	Mon 12/31/18	Wed 1/30/19	20,21	IT Development Department, IT Testing Department	$9,200.00
1.5	Go-Live and Support	43 days	Thu 1/31/19	Mon 4/1/19			$12,240.00
1.5.1	ERP Software Go-Live	15 days	Thu 1/31/19	Wed 2/20/19	22	IT Development Department, IT Testing Department	$6,000.00
1.5.3	Providing Business Support	12 days	Fri 3/15/19	Mon 4/1/19	25	Business Analyst	$2,400.00
1.6	Project Closure	37 days	Tue 4/2/19	Wed 5/22/19			$8,160.00
1.6.1	Final Project Handover	13 days	Tue 4/2/19	Thu 4/18/19	24,25,26	Consultant, Project Manager	$4,160.00
1.6.2	Agreement from the Client	12 days	Fri 4/19/19	Mon 5/6/19	28	Chairman of UNICEF Child Care	$0.00
1.6.3	Preparing Documentation	10 days	Tue 5/7/19	Mon 5/20/19	29	Content Writer	$1,600.00
1.6.4	Releasing Resource	12 days	Tue 5/7/19	Wed 5/22/19	29	Project Manager	$2,400.00
2	ERP Software Maintenance	6 days	Thu 2/21/19	Tue 3/19/19	24	IT Development Department, IT Support Department, IT Testing Department	$1,920.00

Table 3: Timeline and schedule of the project

(Source: Created by Author)

Figure 2: Gantt Chart of the project

(Source: Created by Author)

Figure 3: WBS structure

(Source: Created by Author)

Resource Name or Stakeholders’ Name	Type
IT Development Department	Work
Consultant	Work
IT Support Department	Work
Business Analyst	Work
IT Testing Department	Work
Content Writer	Work
Applications Engineer	Work
Database Admin	Work
Chairman of UNICEF Child Care	Work
Network Admin	Work
Project Manager	Work

 
Table 4: Resources utilized in the project

(Source: Created by Author)

Reflections and Conclusions

Based on the above report it can be concluded that the UNICEF can efficiently implement the automated system within the existing system through following the approaches recommended above. The cost benefit analysis states how effective could be the implementation of this system and returns can be gain in almost one year later and two years before. It can be recommended for the organization to provide security the highest priority considering the security and safety of the individuals sharing their personal and sensitive information to the system.

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