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Scope

The project titled System Development for Sub Sea Adventure is being developed for forming an appropriate development of information system that would be helpful for integrating the functions of operations and development of project plan. The Sub Sea Adventure is a scuba gear providing company that also provides the training to inexperienced scuba divers. They operate from three centers namely Portsea, Queenscliff and Phillip Island. Shane who is a scuba diving instructor works as the manager of Sub Sea Adventure. The development of technology had made them realise the importance of implementing an automatic information system that would help in increasing the efficiency of operations of the organization.

Scope: The scope of the project is pointed below,

  • To develop an information system for increasing the efficiency of operations of Sub Sea Adventures
  • To form a plan for the project operations including the effective and smart development of project operations
  • To integrate the functions of system development in Sub Sea Adventures by the use of the technological advancement

Problems: The operations of Sub Sea Adventures are done manually and its takes time for completing the activities of the project. Moreover, the activities of Sub Sea Adventures are located in three different places and it takes time for transmitting the information from one centre to another. The manager Shane had realized the importance of implementing a new electronic system that would ease the operations of the organization.

Benefits: The implementation of the new electronic information system would help in forming the appropriate development of information storage and processing. The development of implementing the information processing would help in forming faster and scalable information processing for the organization.

Deliverables: The deliverables of the project include the project plan for implementing the information processing system for Sub Sea Adventures, application design for the system, and completion of project operations within stipulated budget and time duration.

Approach: The development of project plan is developed for forming the appropriate development of project plan of operations. The agile software development model is used for forming the project operation model. Agile development consists of four phases analysing, planning, implementing, and monitoring. Similarity project phases is divided into four phases namely, initialization phase, planning and designing phase, implementing phase, and testing phase.

Gantt Chart: The Gantt chart can be represented in both tabular form and diagrammatic form.

WBS

Task Name

Duration

Start

Finish

Predecessors

Resource Names

Cost

0

System Development for Sub Sea Adventure

87 days

Tue 10/3/17

Wed 1/31/18

$89,680.00

1

   Initial Phase

9 days

Tue 10/3/17

Fri 10/13/17

$9,880.00

1.1

      Analyzing the requirements

1 day

Tue 10/3/17

Tue 10/3/17

Business Analyst

$1,000.00

1.2

      Resource Accumulation

2 days

Wed 10/4/17

Thu 10/5/17

2

Project Manager

$2,960.00

1.3

      Operational List Development

1 day

Fri 10/6/17

Fri 10/6/17

3

Technical Writer

$760.00

1.4

      Budget Estimation

2 days

Mon 10/9/17

Tue 10/10/17

4

Budgeter

$1,680.00

1.5

      Charter Documentation

1 day

Wed 10/11/17

Wed 10/11/17

5

Trainer

$1,000.00

1.6

      Submitting the charter

1 day

Thu 10/12/17

Thu 10/12/17

6

Trainer

$1,000.00

1.7

      Approval of charter

1 day

Fri 10/13/17

Fri 10/13/17

7

Project Manager

$1,480.00

2

   Planning Phase

6 days

Mon 10/16/17

Mon 10/23/17

$5,280.00

2.1

      Project Planning Methodology is selected

1 day

Mon 10/16/17

Mon 10/16/17

8

Technical Writer

$760.00

2.2

      Developing Plan outline

3 days

Tue 10/17/17

Thu 10/19/17

10

Technical Writer

$2,280.00

2.3

      Plan is reviewed

1 day

Fri 10/20/17

Fri 10/20/17

11

Technical Writer

$760.00

2.4

      Approval of plan

1 day

Mon 10/23/17

Mon 10/23/17

12

Project Manager

$1,480.00

3

   Designing Phase

9 days

Tue 10/24/17

Fri 11/3/17

$8,640.00

3.1

      Designing Platform is selected

1 day

Tue 10/24/17

Tue 10/24/17

13

Designer

$960.00

3.2

      Outline of design is made

2 days

Wed 10/25/17

Thu 10/26/17

15

Designer

$1,920.00

3.3

      Outline is reviewed

1 day

Fri 10/27/17

Fri 10/27/17

16

Designer

$960.00

3.4

      Complete design is made

5 days

Mon 10/30/17

Fri 11/3/17

17

Designer

$4,800.00

4

   Coding Phase

8 days

Mon 11/6/17

Wed 11/15/17

$8,960.00

4.1

      Selection of coding method

1 day

Mon 11/6/17

Mon 11/6/17

18

Coder

$1,120.00

4.2

      Development of codes for application system

5 days

Tue 11/7/17

Mon 11/13/17

20

Coder

$5,600.00

4.3

      Reviewing the codes developed

2 days

Tue 11/14/17

Wed 11/15/17

21

Coder

$2,240.00

5

   Programming Phase

8 days

Thu 11/16/17

Mon 11/27/17

$9,280.00

5.1

      Programming language is selected

1 day

Thu 11/16/17

Thu 11/16/17

22

Programmer

$1,160.00

5.2

      Programs are developed

5 days

Fri 11/17/17

Thu 11/23/17

24

Programmer

$5,800.00

5.3

      Reviewing the programs

2 days

Fri 11/24/17

Mon 11/27/17

25

Programmer

$2,320.00

6

   Implementation Phase

24 days

Tue 11/28/17

Fri 12/29/17

$23,760.00

6.1

      Analysis of the design, codes, and programs

3 days

Tue 11/28/17

Thu 11/30/17

26

Business Analyst

$3,000.00

6.2

      Developing appropriate application for Sub Sea Adventures

7 days

Fri 12/1/17

Mon 12/11/17

28

Database Administrator

$7,280.00

6.3

      Making appropriate database

5 days

Tue 12/12/17

Mon 12/18/17

29

Database Administrator

$5,200.00

6.4

      URL integration

3 days

Tue 12/19/17

Thu 12/21/17

30

Web Analyst

$2,760.00

6.5

      Web system implementation

6 days

Fri 12/22/17

Fri 12/29/17

31

Web Analyst

$5,520.00

7

   Testing Phase

12 days

Mon 1/1/18

Tue 1/16/18

$12,400.00

7.1

      System design is tested

2 days

Mon 1/1/18

Tue 1/2/18

32

Designer

$1,920.00

7.2

      Data storage is tested

2 days

Wed 1/3/18

Thu 1/4/18

34

Database Administrator

$2,080.00

7.3

      Codes are tested

2 days

Fri 1/5/18

Mon 1/8/18

35

Coder

$2,240.00

7.4

      Program is tested

2 days

Tue 1/9/18

Wed 1/10/18

36

Programmer

$2,320.00

7.5

      Application is tested

2 days

Thu 1/11/18

Fri 1/12/18

37

Business Analyst

$2,000.00

7.6

      Web function is tested

2 days

Mon 1/15/18

Tue 1/16/18

38

Web Analyst

$1,840.00

8

   Training and Documentation

10 days

Wed 1/17/18

Tue 1/30/18

$10,000.00

8.1

      Training Manuals is developed

3 days

Wed 1/17/18

Fri 1/19/18

39

Trainer

$3,000.00

8.2

      Training of staffs

7 days

Mon 1/22/18

Tue 1/30/18

41

Business Analyst

$7,000.00

9

   Project Closure

1 day

Wed 1/31/18

Wed 1/31/18

42

Project Manager

$1,480.00

Table 1: Project Activities and Schedule  

Figure 1: Gantt chart of project

Wbs Structure: The WBS structure is shown in the diagram below, 

Figure 2: WBS structure for project

Assumptions of Project: The project scheduling is done by considering the following assumptions,

  1. There are eight summary tasks in project of implementing information system for Sub Scuba Adventures and they are Initial Phase, Planning Phase, Designing Phase, Coding Phase, Programming Phase, Implementation Phase, Testing Phase, and Training and documentation.
  2. Each of the summary tasks can be related to the agile development approach. For example, the Testing Phase relates to the Monitoring phase of agile development approach.

The identified resources for the project are,

Resource Name

Initials

Std. Rate

Project Manager

PM

$185.00/hr

Technical Writer

TW

$95.00/hr

Programmer

P

$145.00/hr

Budgeter

B

$105.00/hr

Coder

C

$140.00/hr

Business Analyst

BA

$125.00/hr

Database Administrator

DA

$130.00/hr

Designer

D

$120.00/hr

Web Analyst

WA

$115.00/hr

Trainer

T

$125.00/hr

 The allocation of resource to specific activities is shown in the table below,

Resource Name

Work

Cost

Project Manager

40 hrs

$7,400.00

   Resource Accumulation

16 hrs

$2,960.00

   Approval of charter

8 hrs

$1,480.00

   Approval of plan

8 hrs

$1,480.00

   Project Closure

8 hrs

$1,480.00

Technical Writer

48 hrs

$4,560.00

   Operational List Development

8 hrs

$760.00

   Project Planning Methodology is selected

8 hrs

$760.00

   Developing Plan outline

24 hrs

$2,280.00

   Plan is reviewed

8 hrs

$760.00

Programmer

80 hrs

$11,600.00

   Programming language is selected

8 hrs

$1,160.00

   Programs are developed

40 hrs

$5,800.00

   Reviewing the programs

16 hrs

$2,320.00

   Program is tested

16 hrs

$2,320.00

Budgeter

16 hrs

$1,680.00

   Budget Estimation

16 hrs

$1,680.00

Coder

80 hrs

$11,200.00

   Selection of coding method

8 hrs

$1,120.00

   Development of codes for application system

40 hrs

$5,600.00

   Reviewing the codes developed

16 hrs

$2,240.00

   Codes are tested

16 hrs

$2,240.00

Business Analyst

104 hrs

$13,000.00

   Analyzing the requirements

8 hrs

$1,000.00

   Analysis of the design, codes, and programs

24 hrs

$3,000.00

   Application is tested

16 hrs

$2,000.00

   Training of staffs

56 hrs

$7,000.00

Database Administrator

112 hrs

$14,560.00

   Developing appropriate application for Sub Sea Adventures

56 hrs

$7,280.00

   Making appropriate database

40 hrs

$5,200.00

   Data storage is tested

16 hrs

$2,080.00

Designer

88 hrs

$10,560.00

   Designing Platform is selected

8 hrs

$960.00

   Outline of design is made

16 hrs

$1,920.00

   Outline is reviewed

8 hrs

$960.00

   Complete design is made

40 hrs

$4,800.00

   System design is tested

16 hrs

$1,920.00

Web Analyst

88 hrs

$10,120.00

   URL integration

24 hrs

$2,760.00

   Web system implementation

48 hrs

$5,520.00

   Web function is tested

16 hrs

$1,840.00

Trainer

40 hrs

$5,000.00

   Charter Documentation

8 hrs

$1,000.00

   Submitting the charter

8 hrs

$1,000.00

   Training Manuals is developed

24 hrs

$3,000.00

 The pie chart of the resource usages is shown below,

Figure 3: Pie Chart for resource usage

Assumptions: The project resource allocation is done by evaluating the project operations and assigning human resources to each of the activity. The internal project resources are project manager, business analyst, technical writer, and trainer. The Programmer, Budgeter, Coder, Database Administrator, Designer, and Web Analyst are the external resources of the project. The maximum project budget is assumed to be AU$ 90,000.00.

Name of the document: Project Budget

Name of the project: System Development For Sub Sea Adventure

Task Name

Cost

Total

   Analyzing the requirements

$1,000.00

 

   Resource Accumulation

$2,960.00

 

   Operational List Development

$760.00

 

   Budget Estimation

$1,680.00

 

   Charter Documentation

$1,000.00

 

   Submitting the charter

$1,000.00

 

   Approval of charter

$1,480.00

 

 

 

$9,880.00

   Project Planning Methodology is selected

$760.00

 

   Developing Plan outline

$2,280.00

 

   Plan is reviewed

$760.00

 

   Approval of plan

$1,480.00

 

 

 

$5,280.00

   Designing Platform is selected

$960.00

 

   Outline of design is made

$1,920.00

 

   Outline is reviewed

$960.00

 

   Complete design is made

$4,800.00

 

 

 

$8,640.00

   Selection of coding method

$1,120.00

 

   Development of codes for application system

$5,600.00

 

   Reviewing the codes developed

$2,240.00

 

 

 

$8,960.00

   Programming language is selected

$1,160.00

 

   Programs are developed

$5,800.00

 

   Reviewing the programs

$2,320.00

 

 

 

$9,280.00

   Analysis of the design, codes, and programs

$3,000.00

 

   Developing appropriate application for Sub Sea Adventures

$7,280.00

 

   Making appropriate database

$5,200.00

 

   URL integration

$2,760.00

 

   Web system implementation

$5,520.00

 

 

 

$23,760.00

   System design is tested

$1,920.00

 

   Data storage is tested

$2,080.00

 

   Codes are tested

$2,240.00

 

   Program is tested

$2,320.00

 

   Application is tested

$2,000.00

 

   Web function is tested

$1,840.00

 

 

 

$12,400.00

   Training Manuals is developed

$3,000.00

 

   Training of staffs

$7,000.00

 

$10,000.00

Project Closure

$1,480.00

$1,480.00

 Grand Total (budget)

                        $89,680.00

Figure 4: Project Budget Usage

Assumptions: Each activity of the project is added with as soon as possible constraint because it is assumed that one activity of the project would precede the next one. There is no lag or lead time and there is no question of fringe budget data modification. The operations of the project would be evaluated in forms of project management scenario.

Apostolopoulos, C., Halikias, G., Maroukian, K. and Tsaramirsis, G., 2014. Towards the Facilitation of Project Change Risks: An IT Service Management Perspective.

Dozier, D.M., Grunig, L.A. and Grunig, J.E., 2013. Manager's guide to excellence in public relations and communication management. Routledge.

Goetsch, D.L. and Davis, S.B., 2014. Quality management for organizational excellence. Upper Saddle River, NJ: pearson.

Hollensen, S., 2015. Marketing management: A relationship approach. Pearson Education.

Management Plaza. (2017). PRINCE2 Project Initiation Documentation Template | MP. [online] Available at:

https://mplaza.pm/prince2-project-initiation-documentation-template/ [Accessed 22 May 2017].

Turner, R., 2016. Gower handbook of project management. Routledge.

Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.

Thiry, M., 2015. Program management. Ashgate Publishing, Ltd..

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