The project titled System Development for Sub Sea Adventure is being developed for forming an appropriate development of information system that would be helpful for integrating the functions of operations and development of project plan. The Sub Sea Adventure is a scuba gear providing company that also provides the training to inexperienced scuba divers. They operate from three centers namely Portsea, Queenscliff and Phillip Island. Shane who is a scuba diving instructor works as the manager of Sub Sea Adventure. The development of technology had made them realise the importance of implementing an automatic information system that would help in increasing the efficiency of operations of the organization.
Scope: The scope of the project is pointed below,
- To develop an information system for increasing the efficiency of operations of Sub Sea Adventures
- To form a plan for the project operations including the effective and smart development of project operations
- To integrate the functions of system development in Sub Sea Adventures by the use of the technological advancement
Problems: The operations of Sub Sea Adventures are done manually and its takes time for completing the activities of the project. Moreover, the activities of Sub Sea Adventures are located in three different places and it takes time for transmitting the information from one centre to another. The manager Shane had realized the importance of implementing a new electronic system that would ease the operations of the organization.
Benefits: The implementation of the new electronic information system would help in forming the appropriate development of information storage and processing. The development of implementing the information processing would help in forming faster and scalable information processing for the organization.
Deliverables: The deliverables of the project include the project plan for implementing the information processing system for Sub Sea Adventures, application design for the system, and completion of project operations within stipulated budget and time duration.
Approach: The development of project plan is developed for forming the appropriate development of project plan of operations. The agile software development model is used for forming the project operation model. Agile development consists of four phases analysing, planning, implementing, and monitoring. Similarity project phases is divided into four phases namely, initialization phase, planning and designing phase, implementing phase, and testing phase.
Gantt Chart: The Gantt chart can be represented in both tabular form and diagrammatic form.
|
WBS |
Task Name |
Duration |
Start |
Finish |
Predecessors |
Resource Names |
Cost |
|
0 |
System Development for Sub Sea Adventure |
87 days |
Tue 10/3/17 |
Wed 1/31/18 |
$89,680.00 |
||
|
1 |
Initial Phase |
9 days |
Tue 10/3/17 |
Fri 10/13/17 |
$9,880.00 |
||
|
1.1 |
Analyzing the requirements |
1 day |
Tue 10/3/17 |
Tue 10/3/17 |
Business Analyst |
$1,000.00 |
|
|
1.2 |
Resource Accumulation |
2 days |
Wed 10/4/17 |
Thu 10/5/17 |
2 |
Project Manager |
$2,960.00 |
|
1.3 |
Operational List Development |
1 day |
Fri 10/6/17 |
Fri 10/6/17 |
3 |
Technical Writer |
$760.00 |
|
1.4 |
Budget Estimation |
2 days |
Mon 10/9/17 |
Tue 10/10/17 |
4 |
Budgeter |
$1,680.00 |
|
1.5 |
Charter Documentation |
1 day |
Wed 10/11/17 |
Wed 10/11/17 |
5 |
Trainer |
$1,000.00 |
|
1.6 |
Submitting the charter |
1 day |
Thu 10/12/17 |
Thu 10/12/17 |
6 |
Trainer |
$1,000.00 |
|
1.7 |
Approval of charter |
1 day |
Fri 10/13/17 |
Fri 10/13/17 |
7 |
Project Manager |
$1,480.00 |
|
2 |
Planning Phase |
6 days |
Mon 10/16/17 |
Mon 10/23/17 |
$5,280.00 |
||
|
2.1 |
Project Planning Methodology is selected |
1 day |
Mon 10/16/17 |
Mon 10/16/17 |
8 |
Technical Writer |
$760.00 |
|
2.2 |
Developing Plan outline |
3 days |
Tue 10/17/17 |
Thu 10/19/17 |
10 |
Technical Writer |
$2,280.00 |
|
2.3 |
Plan is reviewed |
1 day |
Fri 10/20/17 |
Fri 10/20/17 |
11 |
Technical Writer |
$760.00 |
|
2.4 |
Approval of plan |
1 day |
Mon 10/23/17 |
Mon 10/23/17 |
12 |
Project Manager |
$1,480.00 |
|
3 |
Designing Phase |
9 days |
Tue 10/24/17 |
Fri 11/3/17 |
$8,640.00 |
||
|
3.1 |
Designing Platform is selected |
1 day |
Tue 10/24/17 |
Tue 10/24/17 |
13 |
Designer |
$960.00 |
|
3.2 |
Outline of design is made |
2 days |
Wed 10/25/17 |
Thu 10/26/17 |
15 |
Designer |
$1,920.00 |
|
3.3 |
Outline is reviewed |
1 day |
Fri 10/27/17 |
Fri 10/27/17 |
16 |
Designer |
$960.00 |
|
3.4 |
Complete design is made |
5 days |
Mon 10/30/17 |
Fri 11/3/17 |
17 |
Designer |
$4,800.00 |
|
4 |
Coding Phase |
8 days |
Mon 11/6/17 |
Wed 11/15/17 |
$8,960.00 |
||
|
4.1 |
Selection of coding method |
1 day |
Mon 11/6/17 |
Mon 11/6/17 |
18 |
Coder |
$1,120.00 |
|
4.2 |
Development of codes for application system |
5 days |
Tue 11/7/17 |
Mon 11/13/17 |
20 |
Coder |
$5,600.00 |
|
4.3 |
Reviewing the codes developed |
2 days |
Tue 11/14/17 |
Wed 11/15/17 |
21 |
Coder |
$2,240.00 |
|
5 |
Programming Phase |
8 days |
Thu 11/16/17 |
Mon 11/27/17 |
$9,280.00 |
||
|
5.1 |
Programming language is selected |
1 day |
Thu 11/16/17 |
Thu 11/16/17 |
22 |
Programmer |
$1,160.00 |
|
5.2 |
Programs are developed |
5 days |
Fri 11/17/17 |
Thu 11/23/17 |
24 |
Programmer |
$5,800.00 |
|
5.3 |
Reviewing the programs |
2 days |
Fri 11/24/17 |
Mon 11/27/17 |
25 |
Programmer |
$2,320.00 |
|
6 |
Implementation Phase |
24 days |
Tue 11/28/17 |
Fri 12/29/17 |
$23,760.00 |
||
|
6.1 |
Analysis of the design, codes, and programs |
3 days |
Tue 11/28/17 |
Thu 11/30/17 |
26 |
Business Analyst |
$3,000.00 |
|
6.2 |
Developing appropriate application for Sub Sea Adventures |
7 days |
Fri 12/1/17 |
Mon 12/11/17 |
28 |
Database Administrator |
$7,280.00 |
|
6.3 |
Making appropriate database |
5 days |
Tue 12/12/17 |
Mon 12/18/17 |
29 |
Database Administrator |
$5,200.00 |
|
6.4 |
URL integration |
3 days |
Tue 12/19/17 |
Thu 12/21/17 |
30 |
Web Analyst |
$2,760.00 |
|
6.5 |
Web system implementation |
6 days |
Fri 12/22/17 |
Fri 12/29/17 |
31 |
Web Analyst |
$5,520.00 |
|
7 |
Testing Phase |
12 days |
Mon 1/1/18 |
Tue 1/16/18 |
$12,400.00 |
||
|
7.1 |
System design is tested |
2 days |
Mon 1/1/18 |
Tue 1/2/18 |
32 |
Designer |
$1,920.00 |
|
7.2 |
Data storage is tested |
2 days |
Wed 1/3/18 |
Thu 1/4/18 |
34 |
Database Administrator |
$2,080.00 |
|
7.3 |
Codes are tested |
2 days |
Fri 1/5/18 |
Mon 1/8/18 |
35 |
Coder |
$2,240.00 |
|
7.4 |
Program is tested |
2 days |
Tue 1/9/18 |
Wed 1/10/18 |
36 |
Programmer |
$2,320.00 |
|
7.5 |
Application is tested |
2 days |
Thu 1/11/18 |
Fri 1/12/18 |
37 |
Business Analyst |
$2,000.00 |
|
7.6 |
Web function is tested |
2 days |
Mon 1/15/18 |
Tue 1/16/18 |
38 |
Web Analyst |
$1,840.00 |
|
8 |
Training and Documentation |
10 days |
Wed 1/17/18 |
Tue 1/30/18 |
$10,000.00 |
||
|
8.1 |
Training Manuals is developed |
3 days |
Wed 1/17/18 |
Fri 1/19/18 |
39 |
Trainer |
$3,000.00 |
|
8.2 |
Training of staffs |
7 days |
Mon 1/22/18 |
Tue 1/30/18 |
41 |
Business Analyst |
$7,000.00 |
|
9 |
Project Closure |
1 day |
Wed 1/31/18 |
Wed 1/31/18 |
42 |
Project Manager |
$1,480.00 |
Figure 1: Gantt chart of project
Wbs Structure: The WBS structure is shown in the diagram below,
Figure 2: WBS structure for project
Assumptions of Project: The project scheduling is done by considering the following assumptions,
- There are eight summary tasks in project of implementing information system for Sub Scuba Adventures and they are Initial Phase, Planning Phase, Designing Phase, Coding Phase, Programming Phase, Implementation Phase, Testing Phase, and Training and documentation.
- Each of the summary tasks can be related to the agile development approach. For example, the Testing Phase relates to the Monitoring phase of agile development approach.
The identified resources for the project are,
|
Resource Name |
Initials |
Std. Rate |
|
Project Manager |
PM |
$185.00/hr |
|
Technical Writer |
TW |
$95.00/hr |
|
Programmer |
P |
$145.00/hr |
|
Budgeter |
B |
$105.00/hr |
|
Coder |
C |
$140.00/hr |
|
Business Analyst |
BA |
$125.00/hr |
|
Database Administrator |
DA |
$130.00/hr |
|
Designer |
D |
$120.00/hr |
|
Web Analyst |
WA |
$115.00/hr |
|
Trainer |
T |
$125.00/hr |
The allocation of resource to specific activities is shown in the table below,
|
Resource Name |
Work |
Cost |
|
Project Manager |
40 hrs |
$7,400.00 |
|
Resource Accumulation |
16 hrs |
$2,960.00 |
|
Approval of charter |
8 hrs |
$1,480.00 |
|
Approval of plan |
8 hrs |
$1,480.00 |
|
Project Closure |
8 hrs |
$1,480.00 |
|
Technical Writer |
48 hrs |
$4,560.00 |
|
Operational List Development |
8 hrs |
$760.00 |
|
Project Planning Methodology is selected |
8 hrs |
$760.00 |
|
Developing Plan outline |
24 hrs |
$2,280.00 |
|
Plan is reviewed |
8 hrs |
$760.00 |
|
Programmer |
80 hrs |
$11,600.00 |
|
Programming language is selected |
8 hrs |
$1,160.00 |
|
Programs are developed |
40 hrs |
$5,800.00 |
|
Reviewing the programs |
16 hrs |
$2,320.00 |
|
Program is tested |
16 hrs |
$2,320.00 |
|
Budgeter |
16 hrs |
$1,680.00 |
|
Budget Estimation |
16 hrs |
$1,680.00 |
|
Coder |
80 hrs |
$11,200.00 |
|
Selection of coding method |
8 hrs |
$1,120.00 |
|
Development of codes for application system |
40 hrs |
$5,600.00 |
|
Reviewing the codes developed |
16 hrs |
$2,240.00 |
|
Codes are tested |
16 hrs |
$2,240.00 |
|
Business Analyst |
104 hrs |
$13,000.00 |
|
Analyzing the requirements |
8 hrs |
$1,000.00 |
|
Analysis of the design, codes, and programs |
24 hrs |
$3,000.00 |
|
Application is tested |
16 hrs |
$2,000.00 |
|
Training of staffs |
56 hrs |
$7,000.00 |
|
Database Administrator |
112 hrs |
$14,560.00 |
|
Developing appropriate application for Sub Sea Adventures |
56 hrs |
$7,280.00 |
|
Making appropriate database |
40 hrs |
$5,200.00 |
|
Data storage is tested |
16 hrs |
$2,080.00 |
|
Designer |
88 hrs |
$10,560.00 |
|
Designing Platform is selected |
8 hrs |
$960.00 |
|
Outline of design is made |
16 hrs |
$1,920.00 |
|
Outline is reviewed |
8 hrs |
$960.00 |
|
Complete design is made |
40 hrs |
$4,800.00 |
|
System design is tested |
16 hrs |
$1,920.00 |
|
Web Analyst |
88 hrs |
$10,120.00 |
|
URL integration |
24 hrs |
$2,760.00 |
|
Web system implementation |
48 hrs |
$5,520.00 |
|
Web function is tested |
16 hrs |
$1,840.00 |
|
Trainer |
40 hrs |
$5,000.00 |
|
Charter Documentation |
8 hrs |
$1,000.00 |
|
Submitting the charter |
8 hrs |
$1,000.00 |
|
Training Manuals is developed |
24 hrs |
$3,000.00 |
The pie chart of the resource usages is shown below,
Figure 3: Pie Chart for resource usage
Assumptions: The project resource allocation is done by evaluating the project operations and assigning human resources to each of the activity. The internal project resources are project manager, business analyst, technical writer, and trainer. The Programmer, Budgeter, Coder, Database Administrator, Designer, and Web Analyst are the external resources of the project. The maximum project budget is assumed to be AU$ 90,000.00.
|
Name of the document: Project Budget |
||
|
Name of the project: System Development For Sub Sea Adventure |
||
|
Task Name |
Cost |
Total |
|
Analyzing the requirements |
$1,000.00 |
|
|
Resource Accumulation |
$2,960.00 |
|
|
Operational List Development |
$760.00 |
|
|
Budget Estimation |
$1,680.00 |
|
|
Charter Documentation |
$1,000.00 |
|
|
Submitting the charter |
$1,000.00 |
|
|
Approval of charter |
$1,480.00 |
|
|
|
|
$9,880.00 |
|
Project Planning Methodology is selected |
$760.00 |
|
|
Developing Plan outline |
$2,280.00 |
|
|
Plan is reviewed |
$760.00 |
|
|
Approval of plan |
$1,480.00 |
|
|
|
|
$5,280.00 |
|
Designing Platform is selected |
$960.00 |
|
|
Outline of design is made |
$1,920.00 |
|
|
Outline is reviewed |
$960.00 |
|
|
Complete design is made |
$4,800.00 |
|
|
|
|
$8,640.00 |
|
Selection of coding method |
$1,120.00 |
|
|
Development of codes for application system |
$5,600.00 |
|
|
Reviewing the codes developed |
$2,240.00 |
|
|
|
|
$8,960.00 |
|
Programming language is selected |
$1,160.00 |
|
|
Programs are developed |
$5,800.00 |
|
|
Reviewing the programs |
$2,320.00 |
|
|
|
|
$9,280.00 |
|
Analysis of the design, codes, and programs |
$3,000.00 |
|
|
Developing appropriate application for Sub Sea Adventures |
$7,280.00 |
|
|
Making appropriate database |
$5,200.00 |
|
|
URL integration |
$2,760.00 |
|
|
Web system implementation |
$5,520.00 |
|
|
|
|
$23,760.00 |
|
System design is tested |
$1,920.00 |
|
|
Data storage is tested |
$2,080.00 |
|
|
Codes are tested |
$2,240.00 |
|
|
Program is tested |
$2,320.00 |
|
|
Application is tested |
$2,000.00 |
|
|
Web function is tested |
$1,840.00 |
|
|
|
|
$12,400.00 |
|
Training Manuals is developed |
$3,000.00 |
|
|
Training of staffs |
$7,000.00 |
|
|
$10,000.00 |
||
|
Project Closure |
$1,480.00 |
$1,480.00 |
|
Grand Total (budget) |
$89,680.00 |
|
Figure 4: Project Budget Usage
Assumptions: Each activity of the project is added with as soon as possible constraint because it is assumed that one activity of the project would precede the next one. There is no lag or lead time and there is no question of fringe budget data modification. The operations of the project would be evaluated in forms of project management scenario.
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