Web Application Development For Social Media Research Centre: Project Charter Essay. (70 Characters)

Project Title: Web Application Development for Social Media Research Centre

This project is based on the development of the web based application for Social Media Research Centre. The overall duration of the project is 8 months and the budget is AUD 50000. The budget is broken down as follows.

Social Media Research Centre needs a new web based application for storing and management of student records so that they can be accessed by the students, the institution and the enrollment agents. Moreover, the website will contain exclusive portals for the enrolled students where they will able to log in and view course descriptions, lessons to be learnt, online academic library and personal progress in the course. The objectives of the project are as follows.

• To develop a virtual storage interface for Social Media Research Centre for the purpose of storage and management of student records
• To design a student portal for accessing different details of course in the centre
• To develop an online academic library
• To upgrade the available technical setup

The project scope includes the following.

• The upgradation of the centre’s technical systems is within the scope of the project.
• Design and development of a website for the centre is within the scope of the project.
• Development of a dedicated student portal and online academic library is within the scope of the project.

The primary deliverables of the project along the estimated time schedule is shown in the following table.

From the project, the organization will be able to reduce the manual previously required for storage and management of student records. Due to manual handling, there are many errors in the records management system and the student records often get misplaced. The new proposed system will solve this problem and provide maximum efficiency for the management of the student records.

The limitations of the project are as follows.

• The project will not address the student enrollment process of the institution.
• The project will not address the use of agents for bringing new students to the institution.
• The project will not address the financial and business related issues of the institution.

The quantifiable benefits that are to be achieved from the project are defined by the Measurable Organizational Value (MOV). Social Media Research Centre needs a new web based application for storing and management of student records so that they can be accessed by the students, the institution and the enrollment agents. Moreover, the website will contain exclusive portals for the enrolled students where they will able to log in and view course descriptions, lessons to be learnt, online academic library and personal progress in the course. There are certain areas of impact that are desired from the project. These are arranged in the order of importance as follows.

Operational - The organization will be able to reduce the manual previously required for storage and management of student records. Due to manual handling, there are many errors in the records management system and the student records often get misplaced. The new proposed system will solve this problem and provide maximum efficiency for the management of the student records. Hence, this project will significantly benefit the operational aspect of the project.

Customer – The new updated system will attract more students to join the institution and take part in the academic course. Moreover, the new technical system will also provide better user experience for the existing students who will also have access to the online academic library for helping them in their coursework.

The project will be accepted as successful if the following conditions are successfully met.

The budget does not exceed the pre-set AUD 50000.

The time required for execution of the project does not exceed 8 months.

All the required features are incorporated in the new website.

All the deliverables of the project are met.

The assumptions made during the project are as follows.

• There will be no unforeseen incidents that will result in exceeding of the budget limit for the project.
• The technical setup can be successfully upgraded.
• The online portal for the students will run successfully without any errors.

The constraints of the project are as follows.

• The AUD 50000 cap for the budget may prove to be too limited for the project as the technical upgrades will require significant amounts of expenses.
• The management and maintenance system for such technical upgrades are not yet available at the research centre.

The stakeholder list is as follows.

During the preparation of this assignment, it has been learnt that project charter is an important document for the development of a project plan. The project charter defines the project background, scope, budget, work breakdown structure and others. These factors provide a suitable basis on which the project can be built up and executed.

The charter sign off and project closure formalities will be done when all the project stakeholders sign the closing document and the project manager approves the completion of the project.

Communication is an essential part of a project i.e. there must be sufficient communication between the stakeholders of the project in order to ensure its success. The communication plan can be used to define the communication requirements for the stakeholders.

The communication plan for the project is as follows.

Changes management is needed to make changes in the project in order mitigate risks and ensure the project success. The project manager is responsible for the implementation of the changes. He will review the change requests and implement suitable changes.

Several meetings need to be conducted during the project. The main purpose of these meetings will be to share ideas between stakeholders for the benefit of the project and the progress of the project. The project manager will undertake the meetings and the final outcomes of the meeting will be documented in form of reports.

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