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Different Communication Barriers in the Workplace

Question:

Write an essay on Communication.

Communication plays the most effective role in the individual’s life. It helps the individuals to understand the situation in a better way (Argenti, 2012). With the span of time, the complexity level has been drastically increased within the people in the society. By performing effective communication process, the individuals can easily meet up the gaps and the barriers, which the individuals are facing (Fleisher & Bensoussan, 2015). There are several ways, by which the two and individual can communicate in the workplace.

Every business organizations maintain a particular form of communication, to maintain the workflow in the organization. With the advancement of technology, the communication process also has been changed with time. On the other hand, it also helps to develop the relationship in between the management and the employees. Additionally, effective communication also helps overcome the problems, which the individuals are facing in the workplace.

During this course, I have learnt several things, which will surely help me to overcome all the barriers in the workplace. I have found that communication is the most important process, which is mainly performed within the workplace. There are several types of complexities, which I generally face in the workplace while completing my assigned task. In order to know a person more, I need to perform effective communication process in the workplace. This will help me to know that particular person and its behavior in much more detail.

In order to work in the organization, I need to mainly focus on the communication. Effective communication practices make the flow of the operation and the other practice much easier. I have found due to lack of communication level, the individual face several kinds of problem in the workplace. During the course, I have found that can be performed both verbally and non-verbally. In order to improve the work quality, I have found that the involvement of the individual is very much important. By maintaining effective communication level, the business organization can easily fulfill the organization goals and additionally, it will also help to develop strong bonding with the individual employees in the workplace (Guffey & Loewy, 2015).

Communication is the most important process through which information’s are transferred from one person to another in a workplace. I have learnt a lot of things through the course of communication (Badea, 2014). The course has changed my thought process about communication. I can communicate with the people easily and properly through communication. Different activities and process learnt by me in this course has helped me in conveying my thoughts to others. Both verbal and nonverbal communication has helped me in conveying my messages. I have solved the problem of cultural difference among different group of people through proper communication. As stated by Fragale et al., (2012), training plays an important part in solving this problem. I have increased my productivity in the workplace as I can properly communicate with different people.

In a business organization, several kinds of problems can be raised in between the management and the employees or it can also rise between the employees (Myers et al. 2012). I have also found that effective communication motivates the individuals to deliver their best performances in the workplace. On the other hand, I have also found that effective communication also omit all the unnecessary doubt from the individuals mind and helps to make the whole working practice much more easy and comfortable. For completing any kind of work in the organization, the individual needs to main proper co-ordination and co-operation within all the departments and its members in the business organization.

Importance of Training and Development for Enhancing Communication

In the recent century workplace are growing rapidly and even spread beyond the borders. Global transaction is increasing rapidly. Effective communication has helped me to communicate with people beyond the boundaries. According to Iacob and Ristea, (2015), top management and mangers of my organization often asks me to communicate with the foreign customers. This has improved my status within the organization. I am also able to influence other persons through my communication and this has made me popular in the organization.

Several times, in the working place I have found that sometimes the individuals becomes hesitant to disclose their feelings through effective communication. Therefore, it becomes much difficult to complete the task in a better way in the organization. During the course, I have also found that by maintaining effective communication level, it becomes much easier to maintain the flow of work from the top level to the bottom level.

I have found that in a workplace communication barriers can occur due to several reason, namely for physical barriers, system design, attitudinal barrier, physiological barrier and cultural differences. I have found that due to lack of implementation of technology, physical barriers may arise within the individuals while communicating in the workplace. On the other hand, I have also found that due to ineffective system design sometimes, it becomes difficult for the employees to communicate with each other within the workplace (Popescu & Stoica, 2015). Additionally, I have also found that due to attitudinal barrier, sometimes the individuals are unable to express their actual thoughts and expression. I have also found that cultural barrier can create huge barrier in the whole communication system in the work place.

Fleisher and Bensoussan (2015) put forward that proper training and development also helps to enhance the communication level between each other in the workplace. During the course, I have gone through several training and development session, which has ultimately helped to enhance my skills and the communication level. Guffey & Loewy  (2012) argued that ineffective communication gives rise to several problems in the workplace. I have found that the internal communication process plays an important role within the workplace.

By maintaining good communication level, I can easily put forward my personal views and thought to others in the workplace. I have found communication can be practiced in various form namely through downward, vertical, horizontal, and diagonal (Locker & Kaczmarek, 2013). Effective communication also helps to build effective teams. It becomes much easier to work in a team and it also becomes easier to maintain the flow of communication within the team members. From the course, I have also found that communication helps to motivate and encourage other to deliver the best performance in the workplace.

I have also found that this course enhanced my personal skills and abilities to communicate with others in the workplace. It has also enhanced my personal interest and the job satisfaction level in the workplace. From this course, I have also understood that effective communication helps to develop the career in the right direction.

Types of Communication in the Workplace

I have also able to build a proper team in the organization with the help of my communication skills. I have been able to make the employees believe that strong communication skill will create a unity. Productivity of the organization is also rises because of a strong communication (Kolcun et al., 2014). As a result I am also praised by the top managers in the workplace. Top management has increased my responsibility and along with these my salary also increased. All this has helped me to develop as a person.

I have also improved the morale of the employees in the organization through effective communication. I am also been able to motivate others in the organization through proper communication. According to Budd and Velasquez, (2014), relationships are improved through communication and the employees will feel happy. I have also improved the time management in workplace through effective communication. I have also learnt that I should listen to my colleagues properly before coming to any conclusion. Proper listening is also an effective part of communication strategy (Budd & Velasquez, 2014).

Before the training session I use to make decisions on the basis of assumptions. Nowadays, I do not take decisions on the basis of assumption (Miller, 2014). I take the views of different persons and then make any decisions. This has also made me good problem solvers. Informal communication helps to make the workplace situation comfortable. On the other hand, I have also found that the success and the failure of the individual are solely dependent on how effective I can communicate with other (Popescu & Stoica, 2015). Through proper communication I can easily improve my relationship with the top management and other colleagues.

Munshi and Kurian, (2015) commented that body language is also another important part of communication. Waiving hands, raising hands is also another part of non verbal communication (Badea, 2014). I have learnt these traits and this have made me an effective person in communicating. In the workplace while organizing any cultural activities I use to get the sole responsibility. According to Munshi and Kurian, (2015), the main reason is that I have a proper communication style. I do not ask ineffective questions and this have make me popular within the organization. The top managers are also impressed with my communication activities.

Emotions also play an important role in accomplishing things (Popescu & Stoica, 2015). In the workplace I usually do not mix emotions with my job role. This has helped me in achieving my targets and be a successful employer. Sometimes inappropriate communication may create conflict among the employees. I communicate with other employees in the organization in a formal manner and do not make any controversial comments (Sayeekumar, 2013). This has helped me in reducing conflict with other members in the workplace. Perception barriers are also reduced in the organization through a proper non verbal communication. I do not make any gestures within the organization which will create confusion (Guffey & Loewy, 2012).

Language problem can also be solved with the help of non verbal communication (Sayeekumar, 2013). Whenever I communicate with person from different community I usually take help of non verbal communication. Non verbal communication sometimes removes unnecessary conflicts among the individuals. While organizing any discussion within the workplace I always encourage others to take part in the discussion (Budd & Velasquez, 2014). This has helped me to maintain a good relationship with other person in the organization. Even shyness of other employees are also reduced through effective communication.

Building Effective Teams through Effective Communication

I also avoid distraction from other employees while taking any communication strategy.  I do not disrupt other while others are sharing information in the workplace. In solving any problem I ask relevant questions regarding the topic. This has helped me solving problems and coming to any conclusion quickly (Guffey & Loewy, 2012).

I have also learnt etiquettes and skills which are used in communication strategy from the course. Skills like how to shake hands with people, how to welcome people has also helped me in my profession. With this effective non verbal communication I can greet employees effectively in the organization. Even the foreign customers in the workplace are also impressed with my body language (Thill & Bovée, 2013). I have also learnt how to wish people over the mobile phone in a conversation. This has made me a popular face in the workplace.

In the future business communication will become an effective strategy to communicate with different clients in the workplace. Integrated audio and web conferring will become a medium to communicate with the clients. This will also reduce the cost of communication in the organization (Locker & Kaczmarek, 2013). I have also learnt these strategies and this will help me to communicate with people easily.

Conclusion:

This it can be concluded that effective communication plays the most pivotal role in the individual’s life. In the workplace several kinds of challenges and barrier may arise due to ineffective communication level practiced in-between the management and the employees. I have found that by maintaining different communication styles the business organizations mainly perform their different activities in the workplace. During the course I have learnt several things which will surely help me to develop my career in the right direct. Additionally, this course has enhanced my communication level and the interactions power. On the other hand it has a also helped to enhance my confidence level in the workplace.

Reference list:

Argenti, P. (2012). Corporate communication. McGraw-Hill Higher Education.

Badea, M. 2014, "Social Media and Organizational Communication", Procedia - Social and Behavioral Sciences, vol. 149, pp. 70-75.

Fleisher, C. S., & Bensoussan, B. E. (2015). Business and competitive analysis: effective application of new and classic methods. FT Press.

Fragale, A.R., Sumanth, J.J., Tiedens, L.Z. & Northcraft, G.B. 2012, "Appeasing Equals: Lateral Deference in Organizational Communication", Administrative Science Quarterly, vol. 57, no. 3, pp. 373-406.

Guffey, M. E., & Loewy, D. (2012). Essentials of business communication. Cengage Learning.

Guffey, M. E., & Loewy, D. (2015). Essentials of business communication. Nelson Education.

Iacob, C.C. & Ristea, A.L. 2015, "Organizational Communication and Management of Risk Situations",Valahian Journal of Economic Studies, vol. 6, no. 1, pp. 27.

Kolcun, M., Teodorescu, B. & Gîfu, D. 2014, "Elements of Organizational Communication", International Letters of Social and Humanistic Sciences, vol. 35, pp. 66-73.

Locker, K., & Kaczmarek, S. (2013). Business communication: Building critical skills. McGraw-Hill Higher Education.

  1. Budd, J. & L. Velasquez, D. 2014, "Phenomenology and organizational communication", New Library World, vol. 115, no. 7/8, pp. 394-404.

Miller, K. 2014, Organizational communication: approaches and processes, Seventh edn, Cengage learning, Australia;Stamford, Connecticut;.

Munshi, D. & Kurian, P.A. 2015, "Imagining Organizational Communication as Sustainable Citizenship", Management Communication Quarterly, vol. 29, no. 1, pp. 153-159.

Myers, S. A., Cranmer, G. A., Goldman, Z. W., Sollitto, M., Gillen, H. G., & Ball, H. (2015). Differences in Information Seeking Among Organizational Peers Perceptions of Appropriateness, Importance, and Frequency.International Journal of Business Communication, 2329488415573928.

Popescu, M., & Stoica, I. (2015). Considerations Regarding the Psychosomatics Importance in Achieving Business Success in the Context of Globalization. Calitatea, 16(S3), 200.

Sayeekumar, M. 2013, "Organizational communication and reports", Language In India, vol. 13, no. 5, pp. 690.

Thill, J. V., & Bovée, C. L. (2013). Excellence in business communication. R. B. Chatterjee, & K. Subramanian (Eds.). Pearson.
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