Meeting And Process Progress Plan

You must demonstrate competency in each question in this assessment. Your building company has won the tender to construct the medium rise apartment project at The Boulevard, Strathfield.

Question 1 Establish site communication processes

a. Produce a letter to notify all the relevant personnel of the dates and times of site meetings for the construction project. The letter is to identify all the relevant personnel that it will be sent to. Include all of your company’s relevant information in the letterhead. You are to assume the job is to start on January 13th 2014 and be completed by the end of that year. Include a table with a description of the contents of each meeting and who should attend each one.

Question 2 Establish and review WHS, welfare and risk management procedures

a. Prepare a short report on the First Aid requirements for this site. In your report, make reference to the number of personnel on site and the relevant legislation and any code of practice that may be applicable.

b. Proved a list of the plant and equipment that are likely to be used in High Risk construction work on this project that require a person to hold a licence or certificate of competency.

You should review the “Moving Plant on Construction sites” Code of Practice, by WorkCover NSW for assistance. It can be downloaded from the WorkCover website at

c. Pick one of the items of plant from your list in part a, and produce a Safe Work Method Statement (SWMS) for its use on this site.

d. Produce a written site specific safety induction plan covering the WHS issues on this particular construction site. Consider the construction methods, plant to be utilised and the personnel on site when writing the plan.

Question 3 Manage supply of materials and installation of equipment.

a. Produce a list of materials and equipment on the site that will have a delivery lead time (need to be ordered ahead of time).

b. Produce a materials and equipment order bar chart, identifying when the materials in part a will need to be ordered, based upon a one year construction schedule. Include a network diagram to show the logic in the sequence.

Construction Site Notes

I would like to express my sincere gratitude for  being able to achieve the targets for last year. I want to believe that lessons were learned from the mistakes that were previously made.. However, we do improve and learn from our mistakes. As the year begins, it comes along with new challenges and meaningful goals. Some of these targets and goals cannot be achieved without the contribution of each and every member of our organization (Brook 2016).

In order to discuss our progress plan and highlight the role of each and every member in our organization, there is a meeting that has been scheduled for Friday, January 13, 2014, in the conference room at 10.00 am. The leaders of various teams are expected to make representations for about 15-20 minutes. It is highly encouraged that all the main subcontractors are included in the invitation list. They are requested not to miss the function.  All the departmental heads are requested to access portal for the items that had been uploaded on the website of concerning project. Some of the materials that members are expected to focus on include the followings:

1. Prevention plans of the accidents
2. Registration letter of the project superintendents

• A list of names of the subcontractors. This has been provided in the same format as the copy of the respective proposals.

1. Written statements from various contractors which certify their compliance with the applicable standards of labor clauses (Cheng 2014).
2. Evidence of liability insurance which is considered satisfactory on the compensation of workman and coverage of all other subcontractors
3. Plan of quality control

• Required management of wastes for specific departments
• A prevention plan for storm water pollution

1. A management plan for indoor air quality for specific departments
2. Commissioning plans of the contractors as per the submitted documents

It is important to note that all the items listed above must be provided in at least two copies to the officer in charge of contracts prior to the pre-construction meeting. The documents should be received one week prior to the stipulated date. Please be kind enough to confirm attendance. All members are urged  to seek clarifications where necessary.

The occurrence of accident in any construction site is inevitable. It is therefore recommended that effective measures are put in place to address these challenges as soon they come along. Part of the preparation will include have an effective first aid Kits.

All the employers and the bosses that are covered by the Insurance act of workplace safety are normally required to have first aid facilities and equipment. Also trained personnel are required. United company is not an exception in this case (Mukuka, Aigbavboa and Thwala 2014). Some of the requirements of first aid are illustrated below.

• The first aid station of the company will have the following equipment’s
• A box of first aid that contains the required items as per the regulations of safety with the following:
  • A notice board that displays the following information:
  • A poster of the board which is also known as form 82 meant to direct individuals at the construction sites.
• Valid certificates of first aids indicating the qualification of the trained workers
• A card of inspection that has been provided with the spaces of recording date and the most recent activities of the first aid inspection. The provision will include signatures of the signatures of the individual performing the inspections(Bagaya and Song 2016).
• A first aid station will be put in charge of the worker whose operations will be within the vicinity of the station of first aid. First aid stations will contain all the minimum requirements as per the regulations and the maintenance shall be kept in proper conditions. The inspection box shall be large enough and be kept in the proper conditions (Nabil and El-Riyati 2015.). This will ensure that all the items within the box will be easily accessible and used immediately.
• All the employers will be expected to ensure that form 82 is posted in all the areas perceived to be at risk. Such measures will ensure that all of the accidents are reported to the concerned authorities for immediate action to be taken
• Since the site is expected to have more than 20 employees, the first aid box will have a minimum of the following:
• A current standard manual of the ambulance of St Johns
• At least one card of the pin of safety. The dressing will consist of the following
• 12 adhesive dressings that have been wrapped individually
• 8 sterile gauze pads with the dimensions of 3 square
• 2 rolls of gauze bandages with dimensions of 2 inches
• 4 inches square 2 field dressings.

The availability of first aid kits as well as proper site organization leads to reduced cases of accidents. It is the only way to safeguard the lives of employees at the site.

The operations for lifting are usually parts and parcel of the construction industry. These operations can actually be performed manually or by the use of the equipment for lifting. Considering that the operations or the construction processes will involve the use of heavy materials, control of the risk of lifting will be necessary. This is because both mechanical and manual lifting activities can actually put the workers at greater risks. Some of these risks will result in disease and disability (Chowdhury 2013)

Importance of First Aid

This kind of operating is concerned with the lowering and lifting of the construction objects or materials. The lifting load may include people as well. The construction exercise will involve the use of the following equipment of the construction. The following equipment will be used in risky operations:

1. Cranes
2. Hoists

This is actually equipment that is used in the lowering and raising of loads by the means of lift wheel or a drum. This kind of lifting machine can either be operated manually or by the use of electricity. In some cases, the lifting will be done by the use of the chains that are of high safety standards

A crane is a type of machine that is equipped with wires or chains for hoisting. They will be used to lift materials for constructions to higher heights that are considered risky.

The employer who is responsible for the activities of lifting has the primary duty of ensuring that cranes are operated safely. He/she should at least identify one person who will be in control of the operations of the cranes and his/her competency should not be in doubt. The operator will always ensure that lifting equipment is very strong, suitable for the proposed uses and very stable(Alinaitwe,  Apolot and Tindiwensi 2013). The equipment will be installed or positioned in a way that prevents risk occurrences. That equipment that will be used for lofting people must be marked accordingly. Before any lifting equipment can be put into use, the surrounding must be kept free  or must be secured to avoid possible damages and injuries The machine requirements and fuel level should be checked as well. The movement of the loads should be done per the codes of the marked signals. The engines that are not in use should, therefore, be switched off(Li and Taylor 2014).

The induction plan will consider various departments of construction activities. The evaluation of each and every sector will be dependent on the nature of the tasks involved. The checklist below will be used in the induction process.

Material Mobilization

Berm and removal process

Subgrade for the finish activities

Ditches for Surfaces

Structures for Excavation

untreated, 3/4'' base course

, 4'' thick of lean concrete

pavement, 10'' thick PCC component

ci AA (AE) concrete type

Small structural requirements

, precast and barrier

, 4'' thick flat work pieces

10'' thick

Slope  mechanism of protection

, end section, 15'' metals

18'' type

Modification and  Post, right-of-way.

relay pipe and salvage

Loose type of  riprap

Braced posts

Delineators, type I

type II

Constructive signs fixed

Barricades, type III

Warning lights

Pavement marking, an epoxy material

Black

Yellow

White

Plowable, one-way white

Topsoil, contractor furnished

Seedling, method A

Excelsior blanket

Corrugated, metal pipe, 18''

Polyethylene pipe, 12''

Frames and Catch basin grate.

Relevant training exercises

Granular backfill borrow

Drill caisson, 2'x6''

Flagging

Concrete members that have been pre-stressed.

type IV, 141'x4''

Part b

Material and equipment bar

	Jan-March 2014	April 2014	May-June 2014	July-August 2014	Sep 2014	Oct 2014	Nov-Dec 2014
Excavation activities, materials, and equipment
Pouring of foundation, materials, and equipment
Framing processes materials and equipment
Roof work  materials and equipment
Plumbing materials and equipment
Electrical  materials and equipment
Masonry  materials and equipment
Set up and Testing
Interior  materials
Exterior materials
Landscape materials and equipment

The sequence of material flow

It is important to note that the sums of PC are never accommodated within public works contract and therefore the reserved specialists are normally employed by the contractors on the basis of domestic arrangements. The contractor should be paid for the work which has been carried out at the date of the instruction by the representatives of the employer(Bagaya and Song 2016).

Risks of Lifting Objects

Abortive work

The assumption made is that the original windows and doors cannot accommodate the extra thickness of the triple glazing(Ramachandra and Rotimi 2014.). This means that they will effectively become scrap. However, any credit which can be got from this component will be considered. The cost of medication of the design will, therefore, be subjected to an account of daily work.

Window and door replacement

According to this case, the selected window and door are likely to be the basis of assessing the variation. This basically means that the account or the quotation will contain a breakdown which has little more tat the normal rate of supply and fixing of each component. The replacement of the door and window will be considered more expensive than the original and it may take longer. The costs will be subject to negotiation with the contractor (Van 2014). The reference will be made to the original double glazed windows and doors. It is very unusual for the surveyor to have a database which is detailed and can be used to challenge the figures of the valuation. It is, however, possible that some degree will be compromised in order to settle the valuation.

Prolongation costs

This section is handled as a change of order that is regarded both as a relay event and the event of compensation thereby forming a contract. The period of the delivery of both windows and doors is 10 weeks. This means that the replacement doors and windows will be done in week 52...This will be equivalent to four weeks after the original contract date of completion. There will be additional delays that will be associated with the installation of the doors and windows and also finishing up the project(Mahamid 2013). This will call for extra time or seeking an extension after the contingency shall have been exhausted. The form will be submitted and filled in the presence of the client

Step 1

The overheads will be assumed to be 13% and the profit is 7%, If x + 0.13x + 0.07x = $180 000 Then 1.20x = $1800000 and x = $180000 ÷ 1.20 = $15000:00

Step 2.

 Analysis of materials, plant costs, and labors.

Taking into assumption that the breakdown of net rate

 Materials 20% of $15000.00 = $3000.00

 Labour 80% of $15000.00 = $12000.00

Assumed Plant hand-mixed – no plant required Net Rate (above)

= $15000.00

The cost variation will calculated as 0.20*15000

Induction Checklist

=$3000(equivalent to 20%)

Step 3.

Adoption of the net rate to suit new item will be done. Materials $3000.00 x [15÷122 ] $3.75 Labour: $12000.00 x [15 ÷ 12] $15.00

 New net rate $18.75

The expected pricing of the windows and doors to be substituted will be submitted to the client. This pricing will be a 20% increase as per the original costs.

Approval  form for variation
Project: Construction of Apartment			Variation Summary No.:
Principal:			PCG No.:
Contractor:			Date:
Project Manager:
		Contingency agreed:			$-.
		Approved date of variation:			$                -
		Summary number of the variation			$                -
		Contingency remaining:			$                -
Variation recommended (For Endorsement by PCG as well as  Formal Approval of DH)
Position of variation (VARQT)	The position of instruction site(SI)	Title of variation	Description of variation	Estimate of variation	Recommended variation	Rec Of PCG
			TOTALS:	$                            -	$                -
Pending Variations (For PCG ‘In-principle’ approval)
Position of variation (VARQT)	The position of instruction site(SI	Title of variation	Description of variation	Estimate of variation	Recommended variation	Rec Of PCG.
			TOTALS:	$                            -	$                -
Service planning approval and capital project
Project Manager:			Signed:		Date:
Director, Service planning approval and capital project,
Authorized by:			Signed:		Date:
Reviewed and Recommended in				PCG No:	PCG Date:
NB: All figures exclude GST

Projected Payment Schedule of the project

The payment schedule of the project will contain the following information:

• The project description
• The duration of the implementation of the processes of the project and the expected date of the project completion.
• The entities name that is expected to pay for the project
• The parties that are in the business of paying for the project or the services that are yet to be paid(Marzouk and El-Rasas 2014)
• The contact information of the entities that will be involved in the processes of the transaction
• The list of the products or the services to be offered for the project.
• The total amount of money expected.

Payment Schedule

The individual breakdown will be as broken down below.

1. Down payment will be at 38% this will be equivalent        =$125000
2. Progress payment at the end of the second month    -15%=$18500

• Progress payment at the end of the 6^thmonth as 15%    =$18500

1. Progress payment at the end of the 9^thmonth as 15%   =$18500
2. Final payment at the end of the work  2%        =$6000The solution contains plagiarized content. Remove it.

Civil Construction Works

Owili Jared Ochieng Kalausi service Centre

12795 W. Alameda AWENDAW

 P.O. Box 25287

Dede, Migori 80225-0287

Summary of the complete task during the claim

Performed task	Subtask deliverables	Due Date	Percentage of Work Complete	Submission date
Management of the project	Quarterly Progress Report	31/12/2014	(_56_ %)	(14/7/2014)
	Contract Summary  completion
	MBE/WBE Documentation        (319(h) only)
	The process of Contractor Documentation/This included Solicitation Documentation(Cooke and Williams 2013)
	Completion Project Survey document
2 CANEPA/Permits	CEQA/NEPA Documents
	Permits

Quarterly report on the list of variables

• ____Foundation work completed
• ____Form work completed
  

Progress report narrative

Task 1

Administration of the project (Cumulative _56__% complete)

The project has been done up to 56% completion stage. The foundation work has been completely done including the formwork and pillars for the corners(Muya et al 2013).

Task 2

Framing __________________ (Cumulative _67__% complete)

The framing work is almost 67%.

The purpose of this letter is to remind you of the delayed payment as per the payment schedule shared above specifically Progress payment at the end of the 6^th month as 15%    =$18500. The management seeks to appeal for the progress payment to be made in time for the smooth operation.

References

Alinaitwe, H., Apolot, R. and Tindiwensi, D., 2013. The investigation into the causes of delays and cost overruns in Uganda's public sector construction projects. Journal of Construction in Developing Countries, 18(2), p.33.

Bagaya, O. and Song, J., 2016. An empirical study of factors influencing schedule delays of public construction projects in Burkina Faso. Journal of Management in Engineering, 32(5), p.05016014.

Brook, M., 2016. Estimating and tendering for construction work. Routledge.38 (4), pp.452-467.

Cheng, Y.M., 2014. An exploration of cost-influencing factors on construction projects. International Journal of Project Management, 32(5), pp.850-860.

Chowdhury, T., 2013. Impact of senior design project for the development of leadership and management skills in construction management. European Journal of Engineering Education, 38(4), pp.452-467.

Cooke, B. and Williams, P., 2013. Construction planning, programming, and control. John Wiley & Sons.32(5), pp.850-860.

Li, Y. and Taylor, T.R., 2014. Modeling the impact of design rework on transportation infrastructure construction project performance. Journal of Construction Engineering and Management, 140(9), p.04014044.

Lu, Q., Won, J. and Cheng, J.C., 2016. A financial decision-making framework for construction projects based on 5D Building Information Modeling (BIM). International Journal of Project Management, 34(1), pp.3-21.

Mahamid, I., 2013. Contributors to schedule delays in public construction projects in Saudi Arabia: owners' perspective. Journal of Construction Project Management and Innovation, 3(2), pp.608-619.

Marzouk, M.M. and El-Rasas, T.I., 2014. Analyzing delay causes in Egyptian construction projects. Journal of advanced research, 5(1), pp.49-55.

Mukuka, M.J., Aigbavboa, C.O. and Thwala, W.D., 2014, December. A Theoretical Review of the Causes and Effects of Construction Projects Cost and Schedule Overruns. In International Conference on Emerging Trends in Computer and Image Processing (ICETCIP'2014) (pp. 15-16).

Muya, M., Kaliba, C., Sichombo, B. and Shakantu, W., 2013. Cost escalation, schedule overruns and quality shortfalls on construction projects: The case of Zambia. International Journal of Construction Management, 13(1), pp.53-68.

Nabil, I. and El-Riyati, A., 2015. An overhead costs assessment for construction projects at Gaza Strip. American Journal of Civil Engineering, 3(4), pp.95-101.

Ramachandra, T. and Rotimi, J.O.B., 2014. Mitigating payment problems in the construction industry through an analysis of construction payment disputes. Journal of legal affairs and dispute resolution in engineering and construction, 7(1), p.A4514005.

Van Weele, A., 2014. International contracting: contract management in complex construction projects. World Scientific., 5(1), pp.49-55.