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Project Scope

Describe about the activity of project manager who provides dance and dinner party service to clients.
 

This assignment is about the activity of project manager who provides dance and dinner party service to clients. This kind of company belongs to service providing industry. There are different layers in the project that relates to design dance and dinner party. The company deployed a project manager to manage the entire events. At the first part, the project manager found out different scopes of the upcoming project. Different components are analyzed in depth, that requires to fulfill the clients requirements. After that, the priority of the project has been analyzed according to the managers’ opinion. In this segment the business perspectives are explained in depth. The company makes its profit by providing service to the client and against of it earns fees or remuneration that has been explained in this segment. After that total projects cost estimation has been given is table and that has been elaborated below (Kaplan, and Anderson, 2013). Finally, it can be concluded that the different discussion on various topic made this assignment subjective. Some authors opinion are taken to make the assignment subjective.

A project manager should check some significant scopes of project before starting the dance and dinner party. The project manager has to contact with the supplier at morning of the program. The entire orders have to crosscheck with the individual suppliers. If any of the items are, left then that should ordered as early as possible.  For this reason the most significant scope of the project are discussed below:

Dance area: the first priority of the project is dance. Therefore, the dance floor or stage is needed to prepare, that should be according to clients choice. The dance floor should make with wooden board. So many other options are there but wood will be the best and safe option for making the dance floor or stage because wood is inconvenient of electricity. Safety measures should be there on the dance floor (Resurreccion, et. al., 2012). The wearing of lights and sounds will be there but that should be masked with electric inconvenient tapes. Another reason of masking, the guest or dancer will not stumble with the sounds and lights wearing. Lighting – the lights are another important object for the party. There are two phase of lighting. One is dance area lighting and another is dinner area lighting. The dancing area lighting will be variable in nature because electrical fluctuation and decoration matter is important there. However, dinner area lighting will be simple in combination. Sounds – After lighting the sound is another scope of the project that has to be checked by the project manager. The party is depends on sounds and music. The guest would like to have variation in music and volume as well (Dhillon, 2013). The music list arrangement should be variable in nature. Food and Beverages – After dancing the guest will go for dinner and the area should prepare with the clients criteria. The food items should be full with quantity and the service person should be ready little before dinnertime. The hygienic factors should be checked before serving because this is the matter of goodwill of the company. Guest List – the client supposed to give a list with total number of guest. The dinner plate and food arrangement should match with the given number of coming guest. After starting the party, the guest number should be confirmed by the get keeper who will stand in front the entry of the project area. Transportation – This service is required by the end of the project (Tan, et. al., 2012). As the party is going to end at late night then transportation from the project area will be a further requirement. A project manager had to face this kind requirement many times at the end of late night party. A little management of transportation should be outside of the project area. 

Project Priority

As project manager should be focused on total quality of the service, as the top priority. This kind of business is belongs to service industry so the quality of the service should be best in nature. Furthermore, the client criteria should maintain appropriately. Each and individual items of service are analyzed properly with previous experience. A project manager has analyzed some important things for a dance and dinner party these are as follows (Prahlad, et. al. 2012). The quality of the food and beverages plates should be best but the cost should be budgeted before the business deal. As a project manager the profit making scopes will be the first priority because a service providing organization wants good amount of profit margin at the end of every project. This kind of project are seasonal in nature so every business making prospects are to done accurately. A clear business deal should be there with the client and the company.  The cost estimation with provided items should be there in the list. the client usually checks the requirement that has been provided before the project day. The entire items should be crosschecked with the prepared list. Here different items like food, light, sound and decorators are there as vendor who are responsible to provide required items (Drury, 2013). Vendors’ contract should be clear and accurate after finalizing the deal with the client. The dance and dinner party projection totally depends on vendors’ item. A project manager should analyze the cost estimation with profit margin before making the contract because only this thing is responsible for profit.

The project estimations are directly related with matter of breakdown. The ordered items may be break down at the time of the party going on. For this reason, the assumptions with previous experience of a project manager have taken here to prepare emergency measures. The fisrt object was dance floor that has planned to make with wooden board. The wooden board maybe break at the time of dancing with bigger number of guest. Substitute wooden board should be in the store and that thing should be confirmed with the decorators with their labors. After that, the lighting is the important thing that relates to electricity. Technical faults or electrical disruptions may happen any time in the party. Electrical generator and extra lighting options should be there in party place. In case of any emergency, the party cannot be stopped by providing emergency electric or lighting service. Now the firefighting arrangement should be there in the party place, because fire can happen any time in the party. The cooking area and lighting area are highly inflammable (Wodchis, et. al., 2012). This is the most important factors of breakdown inside a party area. Food quantity shortfall is another countable breakdown that has experienced by a project previously. The budgeted quantity of food may differ from the actual demand in the party time. The food making vendors should prepare with extra quantity of required raw materials and that should utilize in case of any shortage happens during the party. The project manager should aware with this kind of significant breakdown. Cost estimation  breakdown is very common factors that has been analyzed by a project manager many times before. This kind of breakdown will be the reason for low profitability. The client should be convinced with the variation of price according to need. The cost breakdown is nothing but increase of expenses to provide better service in party time.

Particulars

Budgeted Cost ($)

Lighting

2250

Sound

2750

Food

9500

Decorations

1500

Total

16000

Work Breakdown Structure


A client declares his requirements and then wants estimated cost. The factors of negotiation come after the given estimated cost. Now, A project manager has given an estimated cost according to the party type (Martens, et. al., 2012). The client has declared his budget with the amount of $15000 to $16000 maximum. The project manager has estimated suitable cost of the project according to client financial capacity. The variation of lighting depends on the vendors’ service the sound quality also depends same. The manager is responsible to produce a better service with the budgeted components. The client deal should be clear with the service price. In case of any changes then alternative options are there is the hand of the manager. If the client does not want, spend $2250 for lighting then the manager will reduce the quality of light. If the client wants more decoration then the vendor will be asked to decorate more and that makes higher cost. However, the overall cost-expanding figure should be balanced because, the client has given his budget previously. In case of profitability, the managers should maintain the incurred cost volume. for this reason, the managers should have alternative options of vendors to make a reasonable amount of project cost. The service vendor market should examined by the project manager to find out the cheap and best quality service vendor. This thing will lead the company towards profitability. However, the project manager should not compromise with service quality because the goodwill of the company depends on service only (Silalertruksa, et. al., 2012). The company service amount should be charged at the time cost estimation because it is the most significant source of income of the company. 

References

Kaplan, R. and Anderson, S.R., 2013. Time-driven activity-based costing: a simpler and more powerful path to higher profits. Harvard business press.

(Kaplan, and Anderson, 2013)

Dhillon, B., 2013. Life cycle costing: techniques, models and applications. Routledge.

(Dhillon, 2013)                              

Tan, S.S., Bouwmans, C.A., Rutten, F.F. and Hakkaart-van Roijen, L., 2012. Update of the Dutch manual for costing in economic evaluations. International journal of technology assessment in health care, 28(02), pp.152-158. (Tan, et. al., 2012) 

Drury, C., 2013. Costing: an introduction. Springer. 

Wodchis, W.P., Bushmeneva, K.S.E.N.I.A., Nikitovic, M.I.L.I.C.A. and McKillop, I., 2012. Guidelines on person-level costing using administrative databases in Ontario. Health System Performance Research Network, Toronto. (Wodchis, et. al., 2012) 

Martens, B., Walterbusch, M. and Teuteberg, F., 2012, January. Costing of cloud computing services: A total cost of ownership approach. In System Science (HICSS), 2012 45th Hawaii International Conference on (pp. 1563-1572). IEEE. (Martens, et. al., 2012)

Silalertruksa, T., Bonnet, S. and Gheewala, S.H., 2012. Life cycle costing and externalities of palm oil biodiesel in Thailand. Journal of Cleaner Production, 28, pp.225-232. (Silalertruksa, et. al., 2012) 

Resurreccion, E.P., Colosi, L.M., White, M.A. and Clarens, A.F., 2012. Comparison of algae cultivation methods for bioenergy production using a combined life cycle assessment and life cycle costing approach. Bioresource technology, 126, pp.298-306. (Resurreccion, et. al., 2012) 

Prahlad, A., Kavuri, S., Madeira, A.D., Lunde, N.R., Bunte, A.G., May, A. and Schwartz, J.A., Commvault Systems, Inc., 2015. Systems and methods for storage modeling and costing. U.S. Patent 9,111,220.

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