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Discuss about the FIT2002 Global Treps Project : RACI Matrix.

RACI is an acronym for Responsible, Accountable, Consulted, and Informed. It is a chart that is developed as a matrix for the project tasks or activities to make it easier for the project managers or leaders to execute decision-making activities. It is developed to assign roles and responsibilities to the project resources (Smith & Erwin, 2018).

The acronyms in RACI are explained in the table below.

R – Responsible

The resource is primarily responsible to execute the task and carries out the process during the project timeline

A – Accountable

The responsible resource is accountable to this resource for the completion of the tasks or responsibilities that are assigned

C - Consulted

The resource will be consulted for carrying out the task that is assigned but are not directly involved with the activity

I – Informed

The resources that may be affected by the activity assigned and shall be informed about the task being executed

There are four resources that will be engaged with the execution and completion of the activities included in the RACI chart. Bobby will be informed about the all the project activities as specified.

Activity/Person

A

Kim

Ashok

Alfreda

Bobby

Guidelines & Templates for Events

C

R

A

I

I

Acceptance of ideas for needed new products or services

C

C

R

A

I

Customer site for 20 events

R

A

I

C

I

Information gathering for the videos

A

I

C

R

I

RACI Matrix

There are certain assumptions that have been used for the development of the RACI chart for the Global Treps Project. The key assumptions have been listed below.

  • The skills and knowledge required for the assignment of the resources to execute the tasks and activities has already been identified and analysed in advance.
  • The finalization of the assignment of the roles and responsibilities will only be done after having discussion with the team members.
  • The inputs and willingness of the resources will be considered during the allocation of specific roles and duties to them.
  • The RACI chart will be developed during the planning phase of the project and will be approved by the senior management before communicating the same to the resources involved.
  • The communication mechanism used to share and inform the resources will be email and SharePoint location and it will also be discussed in the team meetings.

From the results, it can be concluded that the team is a mixture of introvert and extravert which makes it a perfect combination. Decisions will be taken on the basis of different opinions and suggestions which help in figuring out the best case scenario for the project.

References

Munk, J. (2013). The Benefits of the RACI Chart. Sixsigmadaily.com. Retrieved 3 April 2018, from https://www.sixsigmadaily.com/the-benefits-of-the-raci-chart/

Smith, M., & Erwin, J. (2018). Role & Responsibility Charting (RACI). Pmicie.starchapter.com. Retrieved 3 April 2018, from https://pmicie.starchapter.com/images/downloads/raci_r_web3_1.pdf

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